Flyers for the Residential Community
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Approval Guidelines
- Only University departments and recognized organizations in good standing are permitted to have flyers/advertisements disseminated to the residential communities.
- Residents, organizations or departments may not distribute physical or electronic materials directly within the communities as it is handled exclusively by Housing and Residence Life staff.
- Outside agencies or companies are prohibited from posting and/or soliciting within the residential communities.
- No items may be hung or displayed outside of a window or anywhere in a building or its adjacent structures (porch, rails, etc.).
- Flyers may not contain profanity, lewd or obscene conduct, or any reference to or support of blatant violations of the Code of Student Conduct and/or Resident Handbook's outlined policies.
- Flyer should display an upcoming date and/or deadline. This allows our staff to appropriately remove outdated flyers in a timely manner.
- Recommended file formats for electronic flyers/advertisements are .pdf, .jpg, .jpeg, or .png. Electronic flyers/advertisements should be formatted in high resolution/image quality.
- We recommend submitting electronic flyers/advertisements for approval at least two (2) weeks prior to the initial date listed for the event/initiative. Otherwise, the electronic flyer/advertisement may not be promoted in time.
- The Department of Housing and Residence Life has the right to refuse any advertising that does not support the goals and objectives of the department or the University community.
- Any item posted or distributed improperly through physical or electronic means will be removed and the individual(s) or group(s) responsible is subject to sanctions by Housing and Residence Life and/or appropriate department/office.
Material Dissemination Procedures
- All documents must be approved by an Assistant Director of Residence Life.
- Person(s) or organization(s) seeking approval must submit the electronic proof of the flyer/advertisement as well as a brief description of the flyer and representative(s)’s contact information (email address and phone number) to the main Housing and Residence Life email account at housing@unf.edu.
- A Housing and Residence Life representative will notify you if the flyer/advertisement is approved, needs modifications or is denied within three (3) business days.
- If there are document concerns, a Housing and Residence Life representative will contact the person(s) or organization(s) requesting flyer/advertisement approval.