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Dean of Students Office

Student Conduct Board Roles

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The Student Conduct Board is a body of active students, faculty, and staff selected by the University Conduct Officer to review student conduct cases. All Board members are required to successfully complete annual training in student conduct regulations and procedures. The Board is advised by the Assistant Director and Program Coordinator for the Dean of Students Office (DOS), who manages membership and training.

Panel Hearing Officer

Panel Hearing Officers play an integral role in the adjudication of formal student conduct cases by serving as representative of the University to ensure students are afforded their due process rights. Student Conduct Board Panel Hearings are primarily utilized in cases involving alleged violations of sexual misconduct, endangerment and harassment. They may also be utilized in cases resulting in a suspension breaking continuous enrollment or expulsion.

The Assistant Director and Program Coordinator communicate directly to Board Members when a case necessitates the need for Panel Hearing Officers. Once you have committed to serving as a Panel Hearing Officer, and have been selected for a specific case, it is your responsibility to identify any conflicts of interest between you and the case parties. Panel Hearing Officers are responsible for assisting in the overall implementation of hearing procedures, which includes equal treatment of the parties and due process.

Duties:

  • Respond to emails regarding your availability, panel hearing selection, being an alternate, etc.
  • Download Microsoft Teams using your UNF email information and actively utilize the app when selected to serve on a panel hearing or panel forum 
  • Arrive at scheduled Panel Review time. (10 minutes prior to panel hearing start time, unless noted otherwise) 
  • Review Incident Reports and documentation presented for Panel Hearing. 
  • Participate in the Panel Hearing by interacting with the parties and taking a critical examination of all materials. 
  • Be knowledgeable of Student Code of Conduct violations and review case through preponderance of evidence standard. 

Academic Violation Panel Officer

An Academic Violation Panel Officer plays an integral role in the adjudication of formal student academic conduct cases by serving as a representative of the University, either appointed or assigned, on an Academic Violation Panel Forum (AVPF) to ensure that students are afforded their due process rights. Academic Violation Panel Forums are primarily utilized in cases involving alleged coercion, plagiarism, and unauthorized collaboration at a more egregious level. They may also be utilized in cases resulting in recommended Program Removal or Suspension. 

The Resolution and Engagement Team communicate directly to the AVPF members when a case necessitates the need to Academic Violation Panel Officers. Once you have committed to serving as an Academic Violation Panel Officer, and have been selected for a specific case, it is your responsibility to identify any conflicts of interest between you and the case parties.  

Duties:

  • Respond to emails regarding your availability, panel hearing selection, being an alternate, etc.
  • Download Microsoft Teams using your UNF email information and actively utilize the app when selected to serve on a panel hearing or panel forum 
  • Arrive at scheduled Panel Review time. (10 minutes prior to panel hearing start time, unless noted otherwise) 
  • Review Incident Reports and documentation presented for AVPF. 
  • Participate in the AVPF by interacting with the parties and taking a critical examination of all materials. 
  • Be knowledgeable of Student Code of Conduct violations and review case through preponderance of evidence standard. 

Conduct Advisor

A Conduct Advisor meets with students accused of misconduct to assist them in understanding their rights, the conduct process (from investigation through hearing), while also providing them with information about campus resources. Individuals in this role may serve as the Advisor during the formal Student Conduct process. Student Conduct Board members who wish to assist students by serving as a Conduct Advisor should complete the Conduct Advisor training module.

Cases where a potential Title IX violation is under review will require Advisors who have successfully completed a Title IX training module.

Duties:

  • Meet with the respondent one-on-one to review the role of the advisor, the conduct case, and the student’s rights 
  • Serve as the primary support to students and offer clarification to the respondent when needed. The Advisor does not communicate information on behalf of the student. 
  • Complete the Advisor Intake Form and Checklist 
  • Familiarize yourself with the entire student conduct process prior to a hearing in order to provide reliable feedback and guidance to the respondent 

Student Conduct Board members serving in the capacity of a Conduct Advisor for a case may not participate in the investigation of that case or serve as a Panel Hearing Officer for any case with a current or former student respondent advisee.

NOTE: For specific information related to the role of Advisors in Title IX and Sexual Misconduct cases, please refer to the Sexual Misconduct and Title IX Sexual Harassment Regulation.

Forgiveness Review Member

Student Conduct Board members may assist in the Student Conduct Forgiveness Process, which allows students who have been found responsible for violations of the Code of Conduct to request a case review to potentially have their conduct record forgiven. 

Duties:

  • Ensure case being reviewed is minor in nature and did not result in suspension or expulsion 
  • Consider the severity of the violation and the effect of the violation on the University community 
  • Review the sanctions assigned and completed along with the ethical development that has been since demonstrated by the student 
  • 30-60 minutes of case review and deliberations among the other Forgiveness Review members 
  • Familiarize yourself with rules and guidelines of the student conduct process, including the educational purpose and transformational opportunity of the student