Academic Affairs Faculty Administration & Personnel Resources

• Faculty Narrative of Justification Form
• Matrix of Course(s), Learning Outcomes, and Faculty Portfolio Form 

When a faculty member does not have the usual terminal degree required to teach a particular course, it is the responsibility of the department to submit a request for non-graduate faculty to teach graduate courses.

NOTE: Videos were recorded prior to most recent Banner update, some changes may have occured of locations. 

• Department Admin Online Non-Grad Form Submission
• Department Chair Online Non-Grad Form Approval
• Dean Online Non-Grad Form Approval

Full-Time Faculty Offer Letters:

• Department Chair
• Tenure-Earning Faculty
• Instructor and Lecturer Faculty
• Out-of-Unit Faculty
• Visiting Faculty
• Visiting Semester Only Faculty

Part-Time Faculty:

• Part-time Adjunct Faculty Contract

These are the following items that are required for each type of appointment that are returning. 

Part-Time: 

• Part-Time Adjunct Faculty Contract

Visitors: 

• Offer Letter
• Faculty Vote
• PAF

(Procedure for New Incoming Faculty without an N#)

For new faculty nominated to take the Teaching Online Course (TOL) course who do not have an N#, the following process is needed.

At a minimum, the department will need to submit to Academic Affairs copies of the following for credential review only- the part-time file will not be approved at this time.

• Completed Faculty Documentation Checklist form
• Transcripts
• Letters of recommendation (if available at this time)
• Vita

Further instructions and information also apply.

• Indicate in the comments section of the Faculty Documentation Checklist form 'For TOL review.'
• The department will also need to submit an electronic Network Access Form (on myWings) and request a level 2 background/fingerprint check.
• Academic Affairs will review the materials provided.
• If the faculty member is a foreign national, proper immigration documentation will need to be verified prior to approval of the Network Access form--contact Academic Affairs.
• Once the credentials have been reviewed and verification of background check has been received from Human Resources, an email will be sent to the appropriate departmental contact informing them that everything has been reviewed.

Academic Affairs will hold the paperwork sent for review by the department. Once Academic Affairs provides the part-time faculty dates to the departments (dates are provided for full academic year in early May), the department should submit the part-time file to Academic Affairs for approval and include the following:

• Official Transcript
• Letters of recommendation (if letters were not previously provided for the review)
• Part-time faculty contract
• Faculty Credential Exception Request form / Justification Narrative Matrix (if needed)
• Request for Non-grad to Teach Graduate Courses electronic form (Instructions for utilizing process) 
• Request for Approval of Extra State Compensation (if needed)

When the file is received in Academic Affairs, the documentation that was originally forwarded to Academic Affairs for review will be incorporated into the file for approval.

Courtesy Appointment 

• Courtesy Appointment Offer Letter
• Courtesy Appointment Procedure
• Courtesy Appointment Termination
• Courtesy Appointment Workflow

Postdoctoral Scholar Appointment

• Before Starting the Recruitment Process
• Postdoctoral Hiring Manual
• Postdoctoral Direct Hire Process

The Office of Academic and Student Affairs oversees Immigration and Work Authorization processes. Immigration approval is required prior to hiring a foreign national. Processing of H-1B, H-1B extensions, TN and Permanent Residency is handled through Academic and Student Affairs. 

If you are hiring a foreign national who requires immigration processing, contact Academic and Student Affairs at ext. 2707 prior to initiating the offer letter. An offer is contingent on the successful approval of the immigration process. Employment cannot begin with the University until appropriate immigration approval is received and verified by the Office of Academic and Student Affairs.

The hiring department within the University of North Florida, as the sponsoring institution, incurs the cost associated with certain immigration types. 

The following immigration resources and forms may be helpful in understanding the immigration process as it pertains to hiring.

• Immigration 101
• Summary of Major Nonimmigrant Employment Classifications
• Deemed Export Review Form

For detailed information on how to initiate the immigration process, contact the following individuals.

Maritza Choisser
Immigration Manager
(904) 620-2707
m.choisser@unf.edu 

Felicia George
Director, Faculty Administration and Records Management
(904) 620-1256
f.george@unf.edu