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Academic and Student Affairs

Post Tenure Review

The University of North Florida's reputation for excellence is sustained by the high standards of quality and productivity of its tenured faculty. The University recognizes that tenure is one of the principal means by which the quality of the University is developed and maintained, is an indispensable element of a quality university, and is awarded to a faculty member based upon their demonstration of excellence in teaching, excellence in scholarship, and continuing meaningful contributions in service. The award of tenure means that tenured faculty members will be reappointed annually until voluntary resignation, retirement, removal for just cause, or layoff.

This post-tenure review policy is established for the following purposes:

  1. To ensure that tenured faculty members are meeting the responsibilities and expectations associated with assigned duties in teaching, research/scholarship/creative activity, and service, including compliance with state laws, Board of Governors’ regulations, and University regulations and policies.
  2. To recognize and honor exceptional achievement and provide an incentive for retention as appropriate. Any recognition and incentive provided will be given in compliance with any applicable collective bargaining agreement, will be systematic and objective, and will not be given in an arbitrary or capricious manner.
  3. To refocus academic and professional efforts and take action when appropriate.

Please see full Post-Tenure Review Policy:

Procedures for Administration of Post-Tenure Review

When Am I Going Up For Post-Tenure Review?

Last promotion/hire date: PTR Cycle:
More than 5 years ago Annual random selection over the next 5 years
AY 2018-19 (promotion effective August 2018) Now; Dossier due 2nd Friday in January 2024
AY 2019-20 AY 2024-25; Dossier due 2nd Friday in January 2025
AY 2020-21 AY 2025-26; Dossier due 2nd Friday in January 2026
AY 2021-22 AY 2026-27; Dossier due 2nd Friday in January 2027
AY 2022-23 AY 2027-28; Dossier due 2nd Friday in January 2028

Timeline for PTR process (year 1)

*Faculty selected to undergo PTR year 1 will be notifed via University e-mail no later than Ocotober 15, 2023 (starting year 2, faculty will be notifed by April 1st)
  • Administration will create a PTR case for faculty by October 15, 2023
  • PTR dossier must be submitted by the second Friday in January (January 12, 2024)
  • Chair Review begins January 13, 2024 - February 2, 2024
  • Chair makes available to PTR candidate their assessment letter by February 2, 2024
  • PTR candidate has five business days to respond to chair evaluation (by end of day February 9, 2024)
  • Dean Review begins February 10, 2024 - March 1, 2024
  • Dean makes available to PTR candidate their assessment letter by March 1, 2024
  • PTR candidate has five business days to respond to dean evaluation (by end of day March 8, 2024)
  • University PTR Committee Review begins March 9, 2024 - March 29, 2024
  • University PTR Committee submits letter by last Friday in March (March 29, 2024)
  • PTR candidate has five business days to respond to the University PTR Committee assessment letter (end of day April 5, 2024)
  • Provost Review begins April 6, 2024-May 10, 2024
  • Provost will notify PTR candidate by May 10, 2024
  • Any monetary awards will be distributed August 
*Out-of-unit tenured faculty administrators are not required to undergo PTR until the end of the fifth year after they’ve returned to faculty

Materials to be included in the PTR dossier:

  1. The University will create a PTR case in Interfolio for faculty undergoing PTR no later than notification is sent to the faculty member that they will be undergoing PTR.
  2. Faculty will be notified that they must prepare the following academic dossier:
    1. Their annual assignment letters/forms from the previous 5 academic years. FARs can be used in place of assignment letters at the discretion of the faculty member.
    2. Their self-evaluations from the previous 5 academic years.
    3. Approved departmental guidelines in place during the evaluation years.  (You can check if your department has officially approved guidelines here:
    4. Chairs’ evaluations from the previous 5 academic years.
      1. Please see Section V(D) of these Procedures if the evaluation is currently being grieved.
    5. An updated CV.
    6. A cover letter (typically 3 pages or less) that summarizes the faculty member’s teaching, research/scholarship/creative activity, and service activities over the past five years.
    7. The Average Annual Comprehensive Score (AACS).  
      — The AACS calculation is set up in an Excel spreadsheet - Contact James Roarty or John Kantner if yo do not have this spreadsheet already.  
    8. Faculty are not responsible for submitting information required under Section V(B)(1–6) of the University’s Post-Tenure Faculty Review Procedure.
    9.  The dossier must be submitted by the second Friday in January.