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Academic and Student Affairs

P&T Timeline 2023-24

Action Date
Candidates shall notify their chair not later than April 15 of their intent to present their dossier for promotion review. Dossiers must be consistent with BOT-UFF CBA:

Article 20 Tenure

Article 21 Promotion for Tenure Track/Tenured Faculty

Article 22 Library Promotion

Article 23 Instructor/Lecturer Promotion

Article 24 Clinical Faculty Promotion

April 15, 2023
For candidates requiring external letters: candidate forwards a list of 5-7 names of external reviewers to chair. Chair is responsible for selecting individuals. By June 16, 2023- this allows chair time to communicate with reviewers
Department chair monitors external letter review process June to September, 2023

Candidate completes and submits Initial Submission section so chair and external reviewers can access materials (tenured/tenure track only)

** the earlier the Initial Submission section is submitted, the earlier the chair can grant access to external reviewers

September 1, 2023
Chair notifies department of promotion/tenure candidates and invites letters of recommendation (due 9/22/23) No later than August 18, 2023
Candidate forwards dossier to department chair to ensure external letters are uploaded. Candidate loses ownership and no new material can be added unless it is within the exceptions under the CBA September 8, 2023
Departmental letters of recommendation due. External Reviewer letters due.  Chair uploads departmental letters and "shares" letters with the candidate who has 5 business days to respond if elects to do so September 22, 2023
If candidate responded to departmental letter(s), chair uploads response No later than September 27, 2023
Chair forwards the dossier to the department promotion and tenure committee September 28, 2023
Department committee review period September 28, 2023- October 13, 2023
Department committee chair uploads the assessment and "shares" letter through Interfolio with candidate and department chair October 14, 2023
If elects to do so, candidate responds to committee's assessment letter No later than October 19, 2023
Department forwards case to department chair for review October 20, 2023
Department chair review period October 20, 2023-November 1, 2023
Chair uploads his/her assessment letter to Interfolio and "shares" letter with candidate No later than November 2, 2023
Candidate submits written response (not required) No later than November 7, 2023
Dean review period November 8, 2023-November 30, 2023
Dean meets with department committee and chair if recommendations are different No later than November 17, 2023
Dean meets with candidate upon written request No later than December 1, 2023
Provost meets with UFF President to discuss charge to P&T committees No later than December 9, 2023
Dean provides candidate with written assessment No later than December 1, 2023

Candidate responds to deans assessment letter (not required)

A candidate for tenure who is not yet in their sixth year of tenure-earning service, including any credited service toward tenure, may withdraw, without prejudice, at any stage in the tenure process BEFORE the Dean's recommendation is forwarded to the University P&T Committee.

No later than December 7, 2023
Provost meets with departmental committee, chair, dean to discuss cases if recommendations are different No later than December 12, 2023
University P&T review period December 14, 2023-January 19, 2024
University committee provides assessment No later than January 19, 2024
Candidate responds to university assessment (not required) No later than January 25, 2024
University Committee and Provost meet to discuss candidates No later than January 26, 2024
Provost review period January 26 - February 19, 2024
Provost provides draft assessment No later than February 20, 2024
Candidate responds to provost's assessment (not required) No later than February 26, 2024
Provost provides final assessment No later than March 1, 2024
Candidate responds to provost's final assessment (not required) No later than March 8, 2024
President review period March 11 - April 1, 2024
President provides candidate assessment No later than April 1, 2024
Candidate responds to President's assessment (not required) No later than April 8, 2024
Recommendations on tenure to Board of Trustees On or before the June 2024 BOT meeting