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P&T Timeline 2023-24
| Action | Date |
|---|---|
| Chair alerts faculty of promotion and tenure process | April 7, 2023 |
| Eligible faculty members notify chair of their candidacy and begin preparing dossier in Interfolio. Dossiers must be consistent with BOT-UFF CBA:
Article 20 Tenure Article 21 Promotion for Tenure Track/Tenured Faculty Article 22 Library Promotion Article 23 Instructor/Lecturer Promotion Article 24 Clinical Faculty Promotion |
No later than June 2, 2023 |
| For candidates requiring external letters: candidate forwards a list of 5-7 names of external reviewers to chair. Chair is responsible for selecting individuals. | By June 16, 2023- this allows chair time to communicate with reviewers |
| Department chair monitors external letter review process | June to September, 2023 |
|
Candidate completes and submits Initial Submission section so chair and external reviewers can access materials (tenured/tenure track only) ** the earlier the Initial Submission section is submitted, the earlier the chair can grant access to external reviewers |
September 1, 2023 |
| Chair notifies department of promotion/tenure candidates and invites letters of recommendation (due 9/22/23) | No later than August 18, 2023 |
| Candidate forwards dossier to department chair to ensure external letters are uploaded. Candidate loses ownership and no new material can be added unless it is within the exceptions under the CBA | September 8, 2023 |
| Departmental letters of recommendation due. External Reviewer letters due. Chair uploads departmental letters and "shares" letters with the candidate who has 5 business days to respond if elects to do so | September 22, 2023 |
| If candidate responded to departmental letter(s), chair uploads response | No later than September 27, 2023 |
| Chair forwards the dossier to the department promotion and tenure committee | September 28, 2023 |
| Department committee review period | September 28, 2023- October 13, 2023 |
| Department committee chair uploads the assessment and "shares" letter through Interfolio with candidate and department chair | October 14, 2023 |
| If elects to do so, candidate responds to committee's assessment letter | No later than October 19, 2023 |
| Department forwards case to department chair for review | October 20, 2023 |
| Department chair review period | October 20, 2023-November 1, 2023 |
| Chair uploads his/her assessment letter to Interfolio and "shares" letter with candidate | No later than November 2, 2023 |
| Candidate submits written response (not required) | No later than November 7, 2023 |
| Dean review period | November 8, 2023-November 30, 2023 |
| Dean meets with department committee and chair if recommendations are different | No later than November 17, 2023 |
| Dean meets with candidate upon written request | No later than December 1, 2023 |
| Provost meets with UFF President to discuss charge to P&T committees | No later than December 9, 2023 |
| Dean provides candidate with written assessment | No later than December 1, 2023 |
|
Candidate responds to deans assessment letter (not required) A candidate for tenure who is not yet in their sixth year of tenure-earning service, including any credited service toward tenure, may withdraw, without prejudice, at any stage in the tenure process BEFORE the Dean's recommendation is forwarded to the University P&T Committee. |
No later than December 7, 2023 |
| Provost meets with departmental committee, chair, dean to discuss cases if recommendations are different | No later than December 12, 2023 |
| University P&T review period | December 14, 2023-January 19, 2024 |
| University committee provides assessment | No later than January 19, 2024 |
| Candidate responds to university assessment (not required) | No later than January 25, 2024 |
| University Committee and Provost meet to discuss candidates | No later than January 26, 2024 |
| Provost review period | January 26, 2024-February 19, 2024 |
| Provost provides draft assessment | No later than February 20, 2024 |
| Candidate responds to provost's assessment (not required) | No later than February 26, 2024 |
| Provost provides final assessment | No later than March 1, 2024 |
| Candidate responds to provost's final assessment (not required) | No later than March 7, 2024 |
| Provost provides the dossiers to the President | No later than March 8, 2024 |
| President provides candidate assessment | No later than March 29, 2024 |
| Candidate responds to President's assessment (not required) | No later than April 4, 2024 |
| Recommendations on tenure to Board of Trustees | On or before the June 2024 BOT meeting |