Unauthorized Purchases
All orders for goods and services must be acquired as outlined in the University’s Expenditure Matrix. In addition, all orders must be delivered to the University Campus unless approved by UNF Procurement Services before the order is placed.
Any acquisition made outside the University’s Policies and Procedures is considered an unauthorized purchase and may be deemed a personal expense to be paid by the UNF employee who initiated the buying action.
Payment for such acquisitions may be requested on an exception basis via a Confirmation Pay Request form. Approval of the Confirmation Pay Request is not guaranteed! The Confirmation Pay Request must include the invoice to be paid, an explanation of why the correct procedures were not followed, and what actions have been taken to ensure that an unauthorized purchase does not occur again. The request must be routed by the requestor as stipulated on the form. If approved, the form and any supporting documentation that would normally be required for an expenditure (IC checklist, agreement, etc) must be attached to a requisition or a request for a supplier invoice direct pay, per the Expenditure Matrix, or as determined by Procurement Services. Confirmation Pay Requests that are denied will be returned to the requesting Department so that the goods can be returned and/or paid for by the employee who initiated the unauthorized purchase.
Contact Procurement Services at