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Procurement Services

Dianna White Retires
After 13 ½ years of service to UNF, Dianna White, UNF’s Senior Buyer in charge of capital projects, MRO and much of the University’s facility related acquisitions retired effective January 8, 2021. Her efforts are visible throughout UNF’s campus as she leaves behind a legacy of beautiful buildings, forward thinking furnishings and campus friendly walkways/roadways. A quiet champion for the end user, she approached every University project/acquisition with an eye towards acquiring products that maximized departmental financial resources while lasting for generations to come. On behalf of the University, Procurement Services, Thanks Dianna for her service to UNF and wishes her well in her retirement! 

 

New Vendor Registration 

Procurement Services is excited to announce that new vendors/suppliers who wish to do business with UNF will now register via UNF’s online Supplier Portal. The portal is located on the Supplier Resources tab of Procurement Services web page and replaces the former paper Vendor Application. Campus Departments will direct new vendors/suppliers to this portal rather than providing them with the paper Vendor Application and W-9 forms used in the past. Existing vendors will not be required to re-register but may be asked to update their existing information via the Supplier Portal. For more information, see UNF Supplier Resources and/or direct questions to: supplierhelp@unf.edu.

Notice to Vendors

Fraudulent Purchase Order Activity: We want to alert you to an active scam involving purchase orders and request for product quotations that purport to originate from The University of North Florida but are in fact fraudulent. We can share some common traits or themes of these fraudulent emails that may help reduce risk to your company in becoming a financial victim of this scam:

  • The email message is poorly written, with misspellings and awkward sentence structure.
  • The sender's email address or website link are not authentic to The University of North Florida.
  • The message requests shipment of products to a non-University of North Florida address.
  • The message may include an attachment that is designed to look like a purchase order, may include a logo or other graphic, and a signature that may look legitimate.

If you believe you have received a fraudulent email, purchase order, or request for quote that appears to be from The University of North Florida and would like to verify its legitimacy before responding and/or filling the order, you can contact Procurement Services by phone, Monday through Friday, 8 a.m. - 5 p.m. (EST) at (904) 620-2730.

COVID-19 Update

The University of North Florida (UNF) is committed to taking all appropriate measures to ensure the safety of the University community in the wake of the COVID-19 pandemic. Vendor/Suppliers, their employees/agents and visitors to UNF are reminded that all persons who come onto/enter UNF's campus or any other premises controlled, owned, or operated by the University must comply with the University's Coronavirus Safety Policy.

 

Please note that, among other conditions, University policy requires: self-screening, use of face coverings, social distancing and compliance with CDC guidance on personal hygiene. Vendors/suppliers and their employees/agents should be well familiar with the University's expectations regarding COVID-19 Safety Policy compliance before entering an UNF property/premise.

 

In addition, because we value the health and safety of our vendors/suppliers and their employees/agents, until further notice, any meetings and/or bid related sessions scheduled will likely be remote via Zoom/Teams. Vendors should only be on-campus if they have an appointment to engage in an on-site meeting with a specific University employee. We thank you for your patience and understanding.

 

For more information, please visit UNF's COVID-19 webpage.

Personal Protective Equipment (PPE)

All PPE purchases are being charged to Account Code 740033- PPE Products for reporting purposes.

Cost Savings

The University of North Florida has recognized the following cost savings due to Procurement Services actions:

  • FY 16 Total: $ 4,569,178
  • FY 17 Total: $ 6,295,275
  • FY 18 Total: $ 8,497,348
  • FY 19 Total: $ 9,804,057
  • FY 20 Total: $10,296,099