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Frequently Asked Questions - Supplier

  • What is the difference between the Bid Portal and Supplier Portal?

    The UNF Bid Portal (Jaggaer) is where UNF Procurement Services electronically posts and receives responses to solicitations. All solicitation-related documents and public meetings will be posted on the UNF Bid Portal. You may view solicitations by clicking on the View as PDF link provided under the details column of each advertisement or by creating a login and password in the Jaggaer system. You must create a login and password to submit a response to a solicitation. For questions specific to a solicitation, you may contact the person listed in the solicitation as the contact.

    The UNF Supplier Portal (Workday) is separate from the UNF Bid Portal. All UNF approved suppliers information will be stored in the UNF Supplier Portal and all Purchase Orders will be generated from the Supplier Portal. New suppliers must register to do business with UNF by clicking on the New Supplier Registration Form button on the UNF Procurement Services homepage.

  • What is a "supplier"?
    A supplier is any individual, company, or organization that may receive payment from UNF Accounts Payable. This includes payments on purchase orders (POs) and non-PO payments, such as honorariums and awards.
  • Why do I need to register my company’s information into UNF’s Supplier Portal?
    The University only issues payments to registered entities. Registration allows you to provide required tax, diversity, insurance, and other information through a secure website. As a registered supplier (or individual), you maintain the current information about (you or) your business by completing the Existing Supplier Maintenance Form located on the Supplier Resources page.
  • I am a current UNF supplier. Do I still need to register my company information into the portal?
    If you are a current UNF supplier or have done business with us in the past, your information may already be stored within our database. To access or update your information, you will need to complete the Existing Supplier Maintenance Form located on the Supplier Resources page.
  • What information is needed to complete the New Supplier Registration Form?

    The registration form will request your company’s information, including but not limited to your company’s legal name, doing business as (DBA), contact information, Tax Identification Number (TIN), remittance information, and insurance. Diverse and small business information will also be requested.

  • How long will it take to complete the New Supplier Registration Form?

    The registration form will take approximately 15 minutes to complete on average, provided you have all the required information on hand.

  • How will I know UNF has received my registration?

    You will also receive an email confirming your registration from the Supplier Help Team.

  • How do I access UNF’s Supplier Portal?
    Suppliers can no longer access their supplier record; however, updates can be made through the Existing Supplier Form.
  • I have questions that these FAQs cannot answer. Who should I contact?
    If you have further questions, you may contact the Supplier Help Team at supplierhelp@unf.edu.
  • When are service or entertainment agreement used?
    Service agreements are used when hiring an independent contractor to perform a contractual service for the University. Contractual service is defined as the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual service does not include the furnishing of labor or materials or selection of professional services for the construction, renovation, repair, modification, or demolition of facilities or real property. The entertainment agreement should be used when hiring an independent contractor for entertainment purposes.