Conflict of Interest Disclosure

UNF employees are expected to be aware of their obligations and responsibilities related to conflicts of interest and conflicts of commitment. The University’s Conflict of Interest regulation serves to inform University employees of their disclosure and reporting obligations as it pertains to actual and potential conflicts of interest that may arise during their employment. Employees are responsible for disclosing and resolving such conflicts of interest, working in conjunction with their supervisors and other University officials. For more information about conflicts of interest and related definitions, please review the Conflict of Interest regulation.  Below is a summary of important changes to the regulation.  

The form can be located within myWings:

1. Click on Employee Resources
2. Click on Employee Forms
3. Click on Banner Online Forms
4. Scroll down to the Human Resources section
5. Select Conflict of Interest Disclosure

Regulation Updates:  

• The definitions of "conflicts of interest" have been expanded to include conflicts arising as referenced in the UNF Amorous or Sexual Relationship Policy and Employment of Relatives Regulation. 

• Employees are required to annually submit an online conflict of interest disclosure to confirm they either have no conflicts or outside employment to disclose OR to disclose outside activities/employment, employment of relatives, or amorous relationships that could pose perceived or actual conflicts of interest. 

• Pursuant to F.S. 1012.977, employees must also disclose activities related to research that has the potential to affect the integrity of state universities or entities.

Online Form Changes

The Outside Activity form has recently undergone significant updates and is renamed to Conflict of Interest Disclosure. Employees are required to submit a conflict of interest disclosure annually (at the beginning of each fiscal year or as soon thereafter as possible) to disclose reportable matters or to confirm that they do/do not have relatives employed at UNF and/or participate in outside activities. Employees are also required to submit additional conflict of interest disclosures as soon as possible when proposing to engage in a new reportable manner or there is a significant change in the reportable manner previously disclosed (nature, funding, etc.). Upon approval or denial, the employee will be notified of the outcome. 

 The revised form has three sections:  

1. Outside Activity/Employment

2. Employment of Relatives 

3. Amorous Relationships 

The approval workflow for the form is dynamic and will depend on how employees answer questions within each section. A diagram of the workflows can be found by clicking on the "documentation" hyperlink located on the first page of the online Conflict of Interest Disclosure form. 

Conflict Mitigation Plan 

Employees who indicate they have relatives employed with UNF and/or a close personal relationship with another employee must work with their direct supervisor to create a management/mitigation plan to prevent conflicts of interest. This plan should be uploaded into the conflict of interest disclosure form for review. Please review the sample management/mitigation plan for additional guidance.