Camps

Background Check

• Agency
  Background screenings for paid or volunteer staff are conducted through the Florida Department of Law Enforcement (FDLE) - except for Summer Camps (May-September), which are conducted using the Department of Children and Families (DCF) Clearinghouse.
• Screening Type
  This Level 2 background screening includes fingerprinting and checks Florida and FBI criminal databases.
• Cost
  • DCF $81.75 - Camps held May-September
  • DCF Resubmission $13.25 - Summer camp rescreening after break in service
  • FDLE/VECHS $79.75 - Camps held October - April

  Note: Rates are not established by UNF and are subject to change.

Camp Documentation

• Required Documentation for Camp/Clinic Directors
  Complete the online camp application and provide additional required documentation via email to youthprograms@unf.edu. For more information about required documentation review the the Camps webpage.
• Required Documentation for Paid/Volunteer Camp Staff

  Human Resources will email the following documents to all paid/volunteer camp staff. Camp directors are encouraged to provide forms to staff directly, and then send appropriate documents to HR via campus mail or in person. This may help to facilitate processing. 

  These documents must be completed and returned to the appropriate parties in order to participate in the camp. 

  1. Affidavit of Good Moral Character - All camp staff must have this document notarized and returned to the Camp/Clinic Director. *HR has many notaries on staff that will notarize this document free of charge
  2. Summer Camps ONLY- Privacy Policy and Applicant Request Form
  3. Non-Summer Camps ONLY- VECHS waiver. This form must be completed in order for HR to review screening results.

Camp Process

• Process for Camp/Clinic Directors
  Please review the process as indicated on the Camps webpage. In regards to background check, please contact Human Resources with a list of all staff members including contact information. 

  HR will contact each staff member with instructions on how to initiate their background screening and make a fingerprint appointment.

  1. HR will contact Camp/Clinic Director if any staff are eligible for resubmission (Summer camps only) and instructions regarding the resubmission process.
  2. HR will receive results approximately 7 business days after the fingerprinting appointment (or resubmission), and update the camp/clinic director. *Timeframe can vary based on agency workload
  3. Once finalized, send HR the "Listing of Staff/Volunteer Background Screening Verification" for signature.
• Process for Paid/Volunteer Camp Staff
  Camp staff will receive an email from Human Resources containing detailed instructions to initiate their screening. HR will follow-up with additional information or instructions as needed.
               
  Camp Director will notify supervisor of eligibility to work and collect relevant affidavits. (Affidavit of Good Moral Character required for all staff).

Frequently Asked Questions

• How Can I Add Additional Staff After Receiving Approval of My Initial List?

  If athletics, submit additional staff names to Athletic Compliance; they will forward approved names to Human Resources.

  Other departments may submit directly to HR by email.

• How Often are Background Checks Repeated?
  For employees working camps/clinics, background checks which include fingerprints are required to be repeated every five years, or after a 90 day or greater break in service. HR will assist in providing guidance on whether or not camp staff must be rescreened.
• If We Have Multiple Camps/Clinics Per Year and Our Staff Has Already Been Screened, are They Required to be Screened Again?
  Since the requirements for summer camps and other camps are different and there are various factors to consider….please contact HR to find out whether or not it is required again. Make sure you always send a complete list of staff to HR so we can research possible exemptions.
• What is the DCF Resubmission Process, and Who is Eligible?
  If an individual already has a screening result in DCF's summer camp clearinghouse within the past 5 years, and has had a 90+ day break in service, a new records check can be requested without fingerprinting.
• What Methods of Payment are Available for Coaches to Use When Reimbursing HR for Background Checks?

  Athletic camps/clinics are a separate entity from UNF, therefore the payment to reimburse HR must be made via check payable to UNF. (Account to Account transfer or use of personal credit card is not an option).

  Athletics (not HR) will pay for resubmissions via credit card.

• Why Can’t All the Background Checks be Done Through DCF?
  DCF's policy has changed recently, and they will only accept background check requests for camps held during the summer months (May-Sept). All others must go through FDLE.
• Why Does the Affidavit of Good Moral Character Require a Notary When We Have Official Fingerprinting and Background Checks?

  This is a DCF form and they require the form to notarized. Each camp staff member must complete one per calendar year.

  NOTE: HR has plenty of notaries for your convenience.

• Why Does the 90 Day Rule Apply to Summer Camp Staff, Specifically Student Staff Who Work Annually?
  Many students are not on payroll and the 90 day rule is based on continuous employment in a position that provide care to minors.