Foundation Accounting

Tips for processing Foundation payments

• All supplier invoices, expense report, procurement card verifications, and journal entries must be initiated by a campus user in Workday.  Email supplier invoices tied to purchase orders to foundationaccounting@unf.edu for processing.
• Credit card receipts - Detailed receipt of items purchased must accompany the original summary credit card charge receipt. The Workday Expense Report or P-card Verification will not be processed without the detailed receipt or completion of the missing receipt questionnaire. 
• Meals - Additional support documentation required - when applicable, in addition to proof of payment, include the agenda, program, advertisement, invitation, flyer, workshop/ conference schedule etc. The supplier invoice, expense report, or p-card verification should include the purpose of the event and a list of attendees and group name.
• Purchase orders - Foundation requisitions and purchase orders will be processed through UNF-Procurement in Workday.  Procurement guidelines regarding bids and number of quotes must be adhered to regardless of funding source.