Student Organization Meeting Time Blocks
Student Organization reservations classified as meetings, whether recurring or stand-alone, must be reserved in accordance with the Meeting Time Block policy and take place in a designated rooms at certain times.
Events may take place in other spaces and times.
Meetings include, but are not limited to:
- General body, executive board, council, chapter, or interest meetings
- Game or movie nights
- Educational/informational workshops, seminars, lectures, panels, or presentations
- Bonding or sister/brotherhood activities
- Mixers or socials
- Holding/meetup rooms for off-campus events
- Worship activities
- Practices
- Group meals, celebrations, or parties
- Study nights
Events/Complex Events include, but are not limited to:
- Fundraisers or philanthropy events
- Trade shows, fairs, or markets
- Balls, galas, or banquets
- Pageants
- Fashion or talent shows
- Performances
- Ceremonies or new member presentations/probates
- Concerts
- Karaoke (Carlucci Ballroom or outdoor event space only)
- Maximum of one (1) rehearsal pre-event; any additional practices are classified as a meeting.
For additional information on event policies, visit:
- Applicable on weekday evenings during Fall and Spring terms (Monday through Friday).
- Must use the Web App Reservation Templates labeled MEETING BLOCK to submit all evening meeting requests. Incorrect submissions will be canceled.
- All Meeting Time Block reservation requests must be submitted no later than ten (10) business days in advance.
- A maximum of one (1) meeting time block space may be requested per weekday evening.
- Access begins no earlier than the block start time and ends at the block end time. Your setup, meeting activities, and clean up must all fit within the meeting block window.
- Time between blocks is for Student Union staff to audit space and ensure it is ready for the next group. You will not be permitted in the room between time blocks.
- Instruments and amplified sound are not permitted in the Small and Medium Meeting Rooms.
The room setup will not be altered in any way between meeting blocks. Groups are required to return setup to original condition before departure. Tables are not permitted to be moved, except for the white rolling tables.
Small Conference Rooms 3600s
Setup includes permanent conference tables with rolling chairs, stack of extra chairs, projector, computer podium, presentation remote, whiteboard and markers, and several rolling tables for materials/check-in.
Medium Meeting Rooms 3800s
Setup includes projector, computer podium, presentation remote, whiteboard and markers, up to (3) rolling tables for materials/check-in, furniture setup as listed in charts below, and a stack of (10) extra chairs.
Available April 1, 2026: Multipurpose Room 2503 (physical activity, painting, messy crafts)
Setup includes whiteboard and markers, (3) tables for materials/check-in, furniture setup as listed in charts below, and a stack of (5) extra chairs. DTEN videoconferencing cart and presentation remote can be requested, if available.
Available beginning Fall 2026 on Mondays only:
Carlucci Ballroom 3703 A, B, C or D (groups over 58)
Setup includes projector, A/V cart, presentation remote, whiteboard and markers, (1) microphone, (3) tables for materials/check-in, furniture setup as listed in chart below, and a stack of (10) extra chairs.
Carlucci Ballroom 3703 B & C combined (groups over 100)
Setup includes (2) projectors, A/V cart, presentation remote, (2) whiteboard and markers, (2) microphone, (6) tables for materials/check-in, furniture setup as listed in chart below, and a stack of (20) extra chairs.
Setups and Capacities
| Space | Sq Ft | Setup Type | Max Capacity | Meeting Time Block 1 | Meeting Time Block 2 | Meeting Time Block 3 |
|---|---|---|---|---|---|---|
| Small Conference Room 3601 | 722 | Closed Conference | 30 | 4:30pm-6:00pm | 6:15pm-7:45pm | 8:00pm-9:30pm |
| Small Conference Room 3602 | 437 | Closed Conference | 18 | 4:30pm-6:00pm | 6:15pm-7:45pm | 8:00pm-9:30pm |
| Small Conference Room 3605 | 590 | Closed Conference | 26 | 4:30pm-6:00pm | 6:15pm-7:45pm | 8:00pm-9:30pm |
| Small Conference Room 3606 | 677 | Closed Conference | 24 | 4:30pm-6:00pm | 6:15pm-7:45pm | 8:00pm-9:30pm |
Multipurpose Room 2503 Available April 1, 2026 Physical activity, painting, messy crafts |
577 | Theater | 29 | N/A | 4:45pm-6:45pm Monday-Thursday only |
7:00pm-9:00pm Monday-Thursday only |
| Medium Meeting Room 3804 | 823 | Rounds for 40 | 50 | 3:00pm-5:00pm | 5:15pm-7:15pm | 7:30pm-9:30pm |
| Medium Meeting Room 3805 | 814 | Theater for 48 | 58 | 3:00pm-5:00pm | 5:15pm-7:15pm | 7:30pm-9:30pm |
| Medium Meeting Room 3806 | 814 | Open Conference for 20 | 30 | 3:00pm-5:00pm | 5:15pm-7:15pm | 7:30pm-9:30pm |
Setups and Capacities
| Space | Sq Ft | Setup Type | Max Capacity | Meeting Time Block 1 | Meeting Time Block 2 | Meeting Time Block 3 |
|---|---|---|---|---|---|---|
| Small Conference Room 3601 | 722 | Closed Conference | 30 | 4:30pm-6:00pm | 6:15pm-7:45pm | 8:00pm-9:30pm |
| Small Conference Room 3602 | 437 | Closed Conference | 18 | 4:30pm-6:00pm | 6:15pm-7:45pm | 8:00pm-9:30pm |
| Small Conference Room 3605 | 590 | Closed Conference | 26 | 4:30pm-6:00pm | 6:15pm-7:45pm | 8:00pm-9:30pm |
| Small Conference Room 3606 | 677 | Closed Conference | 24 | 4:30pm-6:00pm | 6:15pm-7:45pm | 8:00pm-9:30pm |
Multipurpose Room 2503 Available April 1, 2026 Physical activity, painting, messy crafts |
577 | Theater | 29 | N/A | 4:45pm-6:45pm Monday-Thursday only |
7:00pm-9:00pm Monday-Thursday only |
| Medium Meeting Room 3804 | 823 | Rounds for 40 | 50 | 3:00pm-5:00pm | 5:15pm-7:15pm | 7:30pm-9:30pm |
| Medium Meeting Room 3805 | 814 | Theater for 48 | 58 | 3:00pm-5:00pm | 5:15pm-7:15pm | 7:30pm-9:30pm |
| Medium Meeting Room 3806 | 814 | Theater for 48 | 58 | 3:00pm-5:00pm | 5:15pm-7:15pm | 7:30pm-9:30pm |
Carlucci Ballroom Room 3703 A, B, C or D Only available to groups over 58 |
1,254 | Theater for 90 | 100 | N/A | 4:30pm-6:30pm Mondays only |
7:00pm-9:00pm Mondays only |
Carlucci Ballroom Room 3703 B & C combined Only available to groups over 100 |
2,574 | Theater for 180 | 200 | N/A | 4:30pm-6:30pm Mondays only |
7:00pm-9:00pm Mondays only |