Skip to Main Content
A-Z Index
Business Services
oneColumn

Third Party Food Vendor Procedure

Current food services contracts with Chartwells and Mayes allows for third party food vendors to provide “catering” (free food provided at event) without limitation, however, third party food vendors providing “retail” (i.e., customers pay for food) are limited to twelve (12) events each contract year.

Because there is a maximum number allowed and multiple departments / organizations desire to utilize, it is necessary to allocate these in advance to ensure utilization stays within the stated maximum:

  • Eight (8) assigned to Academic and Student Affairs
  • Four (4) assigned to all other divisions

View our Catering and Food Service page for information on our registered food vendors.

Food Vendor Coordination Options

Food vendors may be coordinated by either:

  • The host organization / department or
  • Chartwells or Mayes as a sub-contract

Forms

Food Vendor Coordinated by Host Organization / Department

  1. Email Shane Borden (sborden@unf.edu) at least 2 weeks before event with:
    • Date
    • Service times
    • Campus location
  2. Reserve the location with the appropriate department (e.g. Parking)
    • Host pays any related fees
  3. Arrange custodial services for trash and cleanup
  4. Inform vendor that sales and distribution of beverages (including water) are limited to Pepsi and Red Bull products. This limitation is strictly enforced.
  5. Submit via iContracts:
    • Signed Services Agreement Form
    • Signed Food Vendor Letter of Permit Form
    • Insurance certificate(s) (as noted on Letter of Permit)
    • Business license(s) from Department of Business and Professional Regulation (DBPR) or the Florida Department of Agriculture and Consumer Services (FDACS)
    • Automobile liability insurance
    • $50 payment per vendor to Business Services (Building. 8, Room 1100) or provide Workday KEY for recharge

Food Vendor Coordinated by Chartwells or Mayes

  1. Email Shane Borden (sborden@unf.edu) at least 2 weeks before event with:
    • Date
    • Service times
    • Campus location
  2. Reserve the location with the appropriate department (e.g. Parking)
    • Host pays any related fees
  3. Arrange custodial services for trash and cleanup
  4. Financial Options:
    • Option 1: 30/70 revenue split (Chartwells/Third Party Food Vendor)
    • Option 2: Flat $300 fee paid to Chartwells
  5. Chartwells manages:
    • Insurance certificate(s) (as noted on Letter of Permit)
    • Business license(s) from Department of Business and Professional Regulation (DBPR) or the Florida Department of Agriculture and Consumer Services (FDACS)
    • Automobile liability insurance
    • $50 payment per vendor to Business Services (Building. 8, Room 1100)