Postal Services at UNF

Campus West side Route #2
9 am- 9:30 am 

Campus East side Route #3
9am- 11:15 am 

Off Campus Buildings Route #4
2 pm - 3 pm 

Addressing Business Mail

Proper addressing insures timely delivery. To assist us in processing your mail efficiently, please use the information on address formats and placement when addressing your mail found here. 

 You will get the best possible service if you:

• Capitalize everything in the address
• Use two-letter state abbreviations
• Eliminate all punctuation
• Use common abbreviations
• Use ZIP+4 Codes

Make sure the place where you want the mail delivered appears on the line immediately above the city, state and zip code line; ie., 123 MAIN ST STE 400 or PO BOX 125. If both the street address and the PO Box on the same line, the mail piece will be delivered to the PO Box. Please see diagram below:

Enclosures

Correspondence

Mail of any kind for transport by USPS should be enclosed in an appropriate envelope or parcel and sealed. The types of enclosures determine the mailing classification. Please, remember to include a Postage Memo Slip with outgoing UNF mail.

Non-Mailables

Items such as metal pieces, glass parts, product samples, chemicals, etc., cannot be mailed in envelopes. In addition to jamming and/or damaging the mailing machines, these items can also cause serious injury to employees in the mailroom. They require special packaging before mailing or shipping. UNF Postal Services will be able to determine the most appropriate handling method.

• Envelopes and cards if pieces are more than 3 1/2" in height or 5" in length or .007" in thickness (thickness of a postcard) are also classified as non-mailables and may be returned to sender.
• Envelopes with logos or seals covering the "Barcode Clear Zone" will most likely be returned to sender.

All foreign countries also impose various restrictions depending on country and item(s) being mailed.

It is recommended that when mailing questionable items to U.S. or foreign destinations, the mailer should call UNF Postal Services for assistance at (904) 620-2935.

Window Envelope Enclosures

Enclosures that are designed so the address appears in the window should not be stapled to prevent movement of the address from the window view. If the addressed enclosure does not properly fit within the window, use an envelope without a window. 

Envelopes 

Envelopes may be sealed or unsealed when given to UNF Postal Services.  Unsealed envelopes will be sealed as they are processed through postage meters.  However, the department should seal large bulky envelopes with end openings, since these envelopes cannot be sealed by postage meter machines. If you have questions about bulky mail envelopes being fed though the postage meter call 904-620-2935 and someone from Ricoh Tech Support Team will be able to assist you.

Parcels

A corrugated carton must be used, with old addresses removed.  Make sure that the contents are packed with plenty of cushioning.  Address information should be typed or machine-printed in an address label and placed in the center of the box. Use a filament reinforced tape to seal your package (Scotch Tape and Masking Tape are NOT acceptable).

Postal Memo Charge Slips

Postal Charge Memos are required in order for UNF Postal Services to process your mail. The form is completed by the mailer and must accompany the mailing to UNF Postal Services. A sample Postal Charge Memo can be found here. 

Interdepartmental Mail

Interdepartmental mail consists of regular correspondence being picked-up and delivered between on-campus departments.  It does not include the pick-up and delivery of heavy books or large packages intended to go from one department to another.  Interdepartmental mail is picked up twice daily.  Morning pick-ups are delivered in the afternoon and afternoon pick-ups are delivered on the morning route the next day.

Addressing Interdepartmental Mail Envelopes

These are envelopes used repeatedly for internal mailings. When using interdepartmental envelopes, make sure all previous markings have been marked out clearly to ensure proper handling and direction to the next intended recipient. To provide proper delivery, internal mail requires the full name of recipient and department.  If a department is not in the address, it will delay delivery.  

Some people have used manila envelopes, but they are only good for a one-time use. Please, remember the same rules apply, address the recipient and department.  Interdepartment mail envelopes are recyclable. When your envelopes become tattered, your department can order more through your office supply vendor. Slightly used ones can be provided upon request at no cost by calling (904)620-2935.  

Addressing Parcels Properly

Correspondence to students must be separated from U.S. Mail and interdepartmental mail. To ensure your mail is delivered efficiently and in a timely manner it is best to type the address on to your envelope or print out a label. In short it must be legible:

• Name of student
• Student address, House box number
• Jacksonville, FL 32224-7634

      Example:

     Sally Student

     11800 UNF Drive HB#0000

      Jacksonville, FL 32224-7634

Interdepartmental Mail

Interdepartmental mail consists of enveloped correspondence between UNF departments. Mail between UNF departments should be placed in reusable interdepartmental envelopes, not white envelopes, to reduce the cost of departmental mailing supplies and eliminate the possibility of accidentally applying postage. The interdepartmental mail service does not include the pickup and delivery of any books or large packages from one department to another. Departments must call UNF Postal Services at (904) 620-2935 when they have a large amount of mail.

There are 3 locations on campus to drop mail at your convenience:

• Outside the Student Union near the Bookstore, Building 53
• Outside Founders Hall, Building 2, next to the vending machines
• Lobby of Postal Services, Building Services, Building 6

Postal Services drops the campus mail to the U.S. Post Office no later than 3:30pm

Change of Address

A change of your internal location must be acted upon promptly. As soon as you learn of your new location, be sure to contact your department secretary or office manager so they can update your information in the UNF Directory.

Hours of Operation

Monday - Friday

8:00 a.m. - 5:00 p.m.

Department mail with charge memos accepted until 3:30 p.m.

On Campus Tracking

All FedEx, DHL, UPS and Airborne Express accountable packages are handled through Central Receiving. Should your department need to use any of these services for outgoing mail, please contact Central Receiving regarding packages at (904) 620-2869.

If it is outgoing or incoming department mail contact Mike Trotter or one of his staff in Central Receiving will be able to assist you.

UPS Tracking with the UNF UPS store

All mail being sent through the UNF UPS store has a tracking number and a web address to track product. Additional tracking options are offered through UPS. You can contact a UNF UPS representative at 620-4800 for more information or visit their website.

Tracking a USPS package

UNF Campus Postal Services has several options to track a package:

• Certified Mail / Return Receipt
• Priority Mail 2 & 3 Day delivery services
• Insured Mail & Delivery Confirmation

With the information from any of the above postage services you can track the package from the US Postal Services website. These are options you can add to your postal memo charge slip if not available. For more information contact our Ricoh Support Team at 904-620-2935 or e-mail ricoh@unf.edu.

The process only takes moments, and soon you will receive a response from one of our staff members. Be sure to include information for all fields containing an asterisk.