Administrative Support Guidelines

Department Reimbursement

Submit the following to Catherine Trask in Academic Affairs for reimbursement of all incurred expenses.

 1. Expense Summary (download template).

  • Note: (Index and Account will reflect where expenses have been posted so charges can be reimbursed.)
  • Expense Summary Sample 

2. Copies of Concur travel requests/reimbursements + travel related receipts.


3. Receipts for meals paid by UNF employees (e.g.–dinner with faculty, lunch with students) for a maximum of $300.00.

  • Meals will be reimbursed out of the AA Foundation account and require the following information.
    • The person being reimbursed must provide their N number and home address.
    •  If there’s a meal with other people (e.g. – dinner), the names of those individuals are required.