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Procurement Services

Supplier Registration Guide

Step 1: Complete a Supplier Quick Application  

If you’ve already received an invitation email, continue to Step 2.

The Supplier Quick Application may be accessed via Supplier Resources. Prior to entering information into the Supplier Quick Application, the platform will validate your contact information via email address or phone number with a Code. Enter the 4-digit number provided in the Code Validation Form

Read the Instructions page, then select Next. Provide information in Questions text fields: supplier name, products/services offered, UNF department you anticipate providing products and/or services to, website URL, and your first name, last name, email address, and phone number.

Select Next to advance to the Review and Complete screen. Click the checkmark to certify that the statements and information in the request are true and correct. Complete Request. The form will return to the Code screen after it is submitted. Please do not complete the Supplier Quick Application a second time.

Step 2: Receive the Email Invitation

Within 1 business day, an email titled “Supplier Invitation for University of North Florida” will come from If you do not see it, please check Junk Mail. (For Individuals, the email is titled “Individual Invitation for University of North Florida.)

In the email, click the Register Now button. This will direct you to the portal for basic user details. Enter these details, then Create Account.

Step 3: Complete Supplier Registration Tabs

Once in the system, you will be prompted to navigate through registration. Please take care to read instructions in detail.

Menu navigation with sections for Welcome, Company Overview, Business Details, Addresses, Contacts, Diversity, and more

Supplier Registration includes the following sections:

  • Welcome
  • Company Overview
  • Business Details
  • Addresses (Fulfillment and Remittance)
  • Contacts (Sales and Remittance)
  • Diversity
  • Insurance (including Automobile, General, and Professional Liability, if applicable)
  • Payment Information (ACH or Check)
  • Tax Information (W-9 or W-8 BEN-E)
  • Conflict of Interest
  • Terms and Conditions (as applicable, upload previously negotiated and executed agreement)
  • Certify & Submit

Individual Registration includes the following sections:

  • Welcome
  • Individual Overview
  • Addresses
  • Contacts
  • Payment Information (ACH)
  • Tax Information (W-9 or W-8 BEN)
  • Conflict of Interest
  • Terms & Conditions
  • Certify & Submit

If you need assistance at any point during registration, please contact Procurement Services at or (904) 620-2730.

Step 4: Await Approval and Watch for Status Updates

If all information and documentation provided are correct, review and approval of your record will take 2 to 3 business days. If there is an issue, a Supplier Registration Team member will contact you using the system address ( Follow-on emails will come from

The morning after your supplier record has been approved, you will receive an email titled “Welcome to the UNF Supplier/Vendor Family.”

Step 5: Ongoing Updates

Your registration information may be viewed and updated at any time within the Supplier Portal. Supplier Login may be accessed via Supplier Resources. Upon logging in, select Manage Registration Profile.