Data governance adds value to the university by the establishment of policies and common business practices to ensure that institutional information is made reliable and accurate; interpreted consistently across the university; reported appropriately and reliably to external agencies and constituents; protected from unauthorized access or use; and optimized to enable the strategic use of data.
Data governance at UNF was formalized in 2018 through the development of an advisory Data Governance Committee and subsequently a Data Management Council with decision making authority.
The Data Governance Committee is coordinated by the Office of Institutional Research. The Data Governance Committee consists of data stewards from the five core data domains: Student, Financial Aid, Finance, Human Resources, and Advancement and Alumni. The Data Governance Committee is also comprised of subject/area experts from functional areas within the five data domains, Information Technology Services, and Institutional Research.
The Data Management Council has decision making authority over institutional data governance practices and policies. The Data Management Council is chaired by the Vice President for Data Analytics. For additional information on the structure of data governance at UNF, please see the Data Governance Organization page.
Goals of Data Governance
Define the data the university uses to achieve to conduct its business and achieve goals.
Document and continuously maintain location of the university's data.
Ensure the university's data are capable of being used for the data's intended purpose and properly protected from misuse.
Identify data not able to be used for the intended purpose and identify and collect additional data when necessary to fulfill an expected purpose.
Use the university's data to conduct the university's business, enable better decision making, and achieve the university's goals.
Current Data Governance Initiatives
A pivotal component of data governance is the development and maintenance of an official source of university data definitions and data deliverables. At UNF this university metadata is maintained within the Data Cookbook. Please refer to the Data Cookbook Initiative page for more detail. (Goals: Define and Inventory)
Documenting New and Existing Data Integrations
Effective Summer 2019, UNF will use the Data Cookbook Specifications feature to document all new and existing data integrations for products and services that require the sharing of university data. Using Data Cookbook Specifications to document integrations will provide a comprehensive picture of where data is being shared and allow for easy tracking of approvals as well as version history of the integrations when changes are made. (Goals: Inventory and Monitor) A guide on how to create data integration specifications in data cookbook can be found in the link below.
Creating Data Integration Specifications in Data Cookbook
Data Governance versus Data Management
Data Management is the process of controlling data. Data Governance conducts oversight and sets policies and standards which are in turn executed as part of Data Management.
*Oversight and Execution of Data Information and Content Lifecycles
Henderson, D., & Earley, S. (2017). DAMA-DMBOK: Data management body of knowledge (2nd ed.).
Basking Ridge, NJ: Technics Publications.