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Delegations of Authority

Delegations of Authority are intended to supplement the authority granted to the University of North Florida Board of Trustees and the University President in Chapter 1001, Part IV, Florida Statutes (2007), resolutions and regulations of the Florida Board of Governors, the Resolution on Presidential Authority adopted by the University of North Florida Board of Trustees on July 16, 2018 and UNF regulations, policies and procedures.

The Delegations of Authority contained herein are valid for the period or purpose specified in the delegation or until revoked by the delegator in writing. Most delegations cannot be further delegated and are subject to other limitations. Please carefully review the text of any delegation before acting.

Although addressed to individuals, the Delegations are intended to delegate the specific authority described to the office and title of the recipient delegee.

In the case of the President's prolonged absence from the office, the Temporary Leadership in the Event of the President's Absence delegation allows for the Provost and Vice President of Academic and Students Affairs to assume all of the authority and responsibility of the President until the Board of Trustees takes further action.

If you have a situation in which you need a copy of an original Delegation of Authority, please contact mstumph@unf.edu .

Delegations of Authority

ADMINISTRATIVE
Delegated Authority	From	Designee	Additional Information
Annual Certification to Florida BOG of UNF's Compliance with BOG Regulation 10.002	President	AVP Research	Shall not be further delegated.
Certify Rules	President	VP & General Counsel	Attend administrative hearings applicable to state universities and to certify rules. Shall not be further delegated.
Budgeting & Accounting	President	Chief Budget Officer	Shall not be further delegated.
Corporate Secretary Certifications	President	VP & General Counsel	Shall not be further delegated.
Custodial Responsibility for Property & Equipment	President	All VPs	Authorizes further delegation of this responsibility to the appropriate department heads (AVPs, deans, directors & chairs) within each officer's area of responsibility.
Executive Director UNF Foundation	President	VP, University Development & Alumni Engagement	Shall not be further delegated.
Information Security Manager	President	Director of IT Networking	Shall not be further delegated.
Intercollegiate Athletic Program	President	Director of Athletics	Shall not be further delegated.
Issuance of Human Resources Notices and/or Communications	VP Administration & Finance	AVP A&F (Hale)	May be further delegated to the Director, Office of Human Resources
Recording & Disposal of Lost & Abandoned Personal Property	President	Director, Police & Public Safety	Shall not be further delegated.
University Data	President	Director, Institutional Research	To certify & manage the submission of data to the State University Management System, BOT regulation 3.007 Shall not be further delegated.
Whistle-blower Complaints	President	Chief Audit Executive	Authorized to receive and investigate whistle-blower complaints. Shall not be further delegated.

APPOINTMENT
Delegated Authority	From	Designee	Additional Information
Administrative & Professional Personnel	President	All VPs	The Provost & VP Academic Affairs my further delegate authority to the Associate Provost
Faculty	President	Provost & VP Academic Affairs	Shall not be further delegated.

APPROVAL AUTHORITY
Delegated Authority	From	Designee	Additional Information
International Travel	President	All VPs	The Provost & VP Academic Affairs my further delegate authority to the Associate Provost
Membership & Dues in Professional and/or Other Organizations	President	All VPs	The Provost & VP Academic Affairs my further delegate authority to the Associate Provost
Moving Expenses	President	All VPs	The Provost & VP Academic Affairs my further delegate authority to the Associate Provost
Outside Employment / Activity	President	All VPs	Shall not be further delegated
Sponsored Credit Institutes	President	Provost & VP Academic Affairs	Shall not be further delegated
State University Research Commercialization Assistance Grants	President	Provost & VP Academic Affairs AVP for Research & Sponsored Programs	Shall not be further delegated
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SIGNATURE AUTHORITY
Delegated Authority	From	Designee	Additional Information
Academic Agreements, which include but are not limited to: Affiliation Agreements, Articulation Agreements, Agency Agreements, Contracts with partner institutes; Grants, Memoranda of Understanding, Memoranda of Agreement, extensions & renewals thereof.	President	Provost & VP Academic Affairs	Any further delegation of this authority shall not be granted below the level of Dean / Director and a copy provided to the Office of the General Counsel.
Academic Agreements	Provost & VP Academic Affairs	Executive Assistant to the Provost, Director of Planning, AA
Academic Agreements	Provost & VP Academic Affairs	Associate Director Career Services Center, COAS	Limited to Cooperative Education Agreements for COAS
Academic Agreements	Provost & VP Academic Affairs	Dean, CCEC	Limited to Cooperative Education Agreements for CCEC
Academic Agreements	Provost & VP Academic Affairs	Executive Director, Florida Institute of Education	Limited to Cooperative Education Agreements for FIE
Academic Agreements	Provost & VP Academic Affairs	Dean, Graduate School	Limited to agreements between the Board of Trustees and a graduate student of the University relating to the publication and distribution of his or her thesis or dissertation. These contracts include thesis and dissertation availability agreements and similar contracts, including any extensions, renewals or amendments of those contracts.
Athletic Agreements	VP Administration & Finance	Director Athletics	Contracts for University athletic teams to compete. Shally not be further delegated.
Business & Finance Agreements, which include, but are not limited to: Contracts, Memoranda of Understanding, Leases, Licenses, Memoranda of Agreement, Purchase Orders, Forms, Letters of Agreement, Applications, extensions & renewals thereof.	President	VP Administration & Finance	VP A&F will sign contracts less than $500,000 and forward to the President for signature contracts greater than $500,000. Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.
Construction and Land Use Agreements	President	VP Administration & Finance	Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.
Construction Change Orders	President VP Administration & Finance	VP Administration & Finance AVP A&F (Hale)	Shall not exceed the sum of $75,000 for any single change order. May be further delegated to the Director, Campus Planning, Design & Construction
Construction, Repair & Renovation of Facilities	VP Administration & Finance	AVP A&F (Hale)	Authority is limited to contracts that do not exceed $75,000 in price.
Employee Supplement Check Requisitions for DSOs	President	VP Administration & Finance	Shall not be further delegated.
Food Truck Letters of Permit	VP Administration & Finance	AVP A&F (Smyth)	Shall not be further delegated.
Foundation Agreements, which include, but is not limited to: Contracts, Memoranda of Understanding, Memoranda of Agreement, Forms, Letters of Agreement, Applications, extensions & renewals there of.	President	VP University Development & Alumni Engagement	Any further delegation of this authority shall not be granted below the level of Dean / Director and a copy provided to the Office of the General Counsel
Housing & Residence Life Agreements	VP Administration & Finance	Senior Director, Housing & Residence Life	Shall not be further delegated.
Independent Agents Relating to the Recruitment of International Students	VP Administration & Finance	Dean, Enrollment Management	Any further delegation of this authority shall be in writing prepared by the Office of the General Counsel and should align authority with effective organizational assignments of responsibility.
International Exchange Agreements, which include but are not limited to: Memoranda of Understanding, Memoranda of Agreement, Letters of Agreement, Contracts, Licenses,eExtensions & renewals thereof.	President	Provost & VP Academic Affairs	Shall not be further delegated.
IPTM Agreements, which include, but are not limited to: Contracts, Memoranda of Understanding, Leases, Licenses, Memoranda of Agreement, Purchase orders, Forms, Letters of Agreement, Applications, extensions & renewals thereof.	President	VP Administration & Finance AVP A&F (Smyth)	Limited to contracts less than $500,000. Contracts greater than $500,000 or that stipulate "president's original signature" shall be forwarded to the President.
MOCA Business Agreements, which include, but are not limited to: Certificates, Contracts, Deeds, Notes	President	VP Administration & Finance	Shall not be further delegated.
Mutual Aid Agreements	President	Director, Police & Public Safety	Shall not be further delegated.
Outside Legal Counsel & Professional Expert Agreements	President	VP & General Counsel	Negotiate, approve, execute & administer these contracts. Shall not be further delegated.
Perquisites	President	VP Administration & Finance	Shall not be further delegated.
Personal Action Forms, Overtime Forms, OPS Contracts & OPS Personnel Action Forms	President	All VPs	Personnel Action Forms can be further delegated as appropriate by the VPs.
Purchasing & Contracting	VP Administration & Finance AVP A&F (Smyth)	AVP A&F (Smyth) Director, Procurement Services Associate Director, Procurement Services	Only to the extent that the total sum of any such purchase order or contract does not exceed $500,000. Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.
Sponsored Research Trust Fund Agreements, which include, but are not limited to: Contracts, Cooperative Agreements, Memoranda of Agreement, Grants, Purchase of Service Contracts, Purchase Orders	President	AVP Research	Contracts & grants for no more than $500,000 may be approved & executed by AVP Research. Contracts & grants for more than $500,000 but less than $1,000,000 must be approved by AVP Research but executed by VP AA. Contracts for more than $1,000,000 must be approved & executed by the President. May further delegated to Director, Grants & Contract Accounting, approval & signature authority for contracts no more than $25,000.
Use of Space in University Facilities by Third Parties	President	VP Administration & Finance	Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.
Use of space in recreation fields, UNF Arena, Field House, UNF soccer / track stadium, baseball stadium & tennis complex	VP Administration & Finance	Senior Director, Department of Recreation & Wellness	Shall not be further delegated.
Use of space in the John A. Delaney Student Union & J.B. Coxwell Amphitheater	VP Administration & Finance	Director, Student Union	Shall not be further delegated.
Use of space in University Center & Fine Arts Center	VP Administration & Finance AVP A&F (Smyth)	AVP A&F (Smyth) Director, Business & Parking Services	Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.
Use of Hayt Golf Learning Center	VP Administration & Finance AVP A&F (Smyth)	AVP A&F (Smyth) Director, Business Services	Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.
Use of Parking Facilities, which includes:Contracts for lease, Agreements for the use of parking facilities	VP Administration & Finance AVP A&F (Smyth)	AVP A&F (Smyth) Director, Business & Parking Services	Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.