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Records Management


The University uses two professional records management companies for hard copy records storage, physical and digital business records. If a department elects to use the services of either company a purchase order will need to be obtained.

  • Hard copies: Data Savers at (904) 786-5749
  • Physical and Digital Business Records:  Iron Mountain at (904) 783-0260

Contact the Property Office  at (904) 620-2779 with any questions or inquiries

Retention Schedules

Please note the following retention schedule and tables can be obtained from the website by clicking on the link below. These links will provide the official and updated list available to date.

Best Practices

Records Management is the application of systematic control to recorded information. Each university office/department has the primary responsibility for the proper care and management of sensitive records. The University of North Florida follows four types of retention schedules:

Retention Schedules:

*GS1-SL=This schedule focuses on the operation side of a state or local government agency. Examples would include purchasing card documentation, purchase orders, personnel records.

*GS2= This schedule focuses on law enforcement agencies.

*GS4= This schedule focuses on health care facilities. This would include Student Health Services at the Brooks College of Health 

*GS5= This schedule focuses on the academic side. Examples would include student exams, admission records, and international records.

*GS15= This schedule contains retention period for library- related records.

Frequently Asked Questions