Programs Involving Minors at UNF

Required Documents

• University Sponsored & Non-Sponsored Affiliate Camps

  Note: The University sponsors/provides resources for university sponsored camps/program operations that may be offered on or off campus. Non-sponsored affiliate camps/programs are operated by an employee of the University who is acting independently of his or her University employment/affiliation. Outside activity forms must be submitted for each employee working at these camps.

  All required documents should be submitted to the Office of Youth Programs Compliance at youthprograms@unf.edu at least six (6) weeks prior to the start of the camp.

  Submit the following documentation:

  1. Camp/Program Operations Manual
  2. Completed Certificate of Compliance for Background Screening with HR Signature-

     All Staff/Volunteers will utilize Human Resources (hr@unf.edu) for this Screening.

     • Fingerprinting/Level 2 Screening and Local Law Check as needed OR Affidavit of Compliance with Level 2 Screening, as applicable.

     • “Summer Camp” (operating May-Sep) staff/volunteers must use the DCF Clearinghouse for background screening, per Section 409.175 F.S (available through Human Resources)

     • “Non-Summer Camp” (operating Oct-Apr) staff/volunteers must use the University’s chosen third-party screening vendor associated with FDLE

  3. List of all minors attending camp/program with verification of signed Minor Release Form and at least one emergency contact-  PLEASE NOTE: A preliminary list of minors registered before camp/program is acceptable for VP signature. A final list must be submitted to EH&S after the first day of camp/program. This list must include one emergency contact name, phone number and email for each participant.
  4. Camp Insurance Requirements and Forms- An overview of the camp/program insurance requirements and information regarding the purchase of camp/program insurance. All insurance forms must be submitted to EH&S at least six (6) weeks prior to the start of a camp/program. More information about Health & Accident Insurance.
     • Proof of Liability Insurance, as necessary (required for all non-sponsored affiliate camps/programs)
     • Proof of Health/Accident Insurance (required for all camps/programs)
  5. Facilities Use Agreement- Programs using university facilities
     • CAMPS Facilities Use Agreement Facilities use agreement for all camps and other similar programs using general university facilities.
     • CAMPS Facilities Use Agreement – Arena, Stadium, Recreation Facilities Use Agreement intended for all camps and other similar programs using the Arena, Stadium and Recreation facilities.

   

   All required documents should be submitted to the Office of Youth Programs Compliance at youthprograms@unf.edu.

• Third Party Camps
  Note: The University of North Florida's new regulation, "Camps and Similar Other Programs Involving Minors," requires VP approval for all existing and new camps/programs at the University. These instructions serve to provide information to faculty, staff, camp/program directors and sponsors on how to complete the compliance process.

  A Third-Party Camp/Program is one operated by a person /organization outside the University who seeks to use/lease University property.

  All required documents should be submitted to the Office of Youth Programs Compliance at youthprograms@unf.edu at least six (6) weeks prior to the start of the c

  Submit the following documentation:

  1. Camp/Program Operations Manual with Safety Procedures
  2. Completed Certificate of Compliance for Background Screening with HR-
     • Fingerprinting/Level 2 Screening and Local Law Check as needed OR Affidavit of Compliance with Level 2 Screening, as applicable.
     • "Summer Camp” (operating May-Sep) staff/volunteers must use the DCF Clearinghouse for background screening, per Section 409.175 F.S. Please contact UNF HR to initiate this process.
     • "Non-Summer Camp" (operating Oct-Apr) must submit a staff/volunteer list with proof of level 1 background screening.
  3. List of All Minors Attending Camp/Program with Verification of Signed Minor Release Form. PLEASE NOTE: A preliminary list of minors registered before camp/program is acceptable for VP signature. A final list must be submitted to EH&S after the first day of camp/program
     
     • Minor Release Form for each Participant (to be kept by camp/program director/host)
     • Third-Party Release form completed by director (to be kept by camp/program director/host)
  4. Emergency Contact Verification- Third-party organizations must verify that they are collecting emergency contact information for each participant. In the event of an emergency, UNF Youth Programs Compliance may require the third-party organization to contact emergency contacts through mass communication.
  5. Camp Insurance Requirements
     • Proof of Liability Insurance
     • Proof of Health/Accident Insurance
  6. Facilities Use and/or Rental Agreement- for programs using university facilities
     • • CAMPS Facilities Use Agreement Facilities use agreement for all camps and other similar programs using general university facilities.
       • CAMPS Facilities Use Agreement – Arena, Stadium, Recreation Facilities Use Agreement intended for all camps and other similar programs using the Arena, Stadium and Recreation facilities.
• Field Trip/Single Day Event- (Guardian/ Chaperoned)

  (Minors are required and expected to be accompanied by chaperones or parents.)

  All required documents should be submitted to the office of Youth Programs Compliance at youthprograms@unf.edu at least two (2) weeks prior to the start of the field trip.

  1. Field Trip/ Chaperoned Event Application - The application must be completed via an online application at least two (2) weeks prior to the start of a field trip on campus.
  2. List of All Minors Attending with Verification of Signed Minor Release Form- PLEASE NOTE: A preliminary list of minors registered before the field trip is acceptable for VP signature. A final list must be submitted the day before the program.
  3. Insurance Requirement- 

     Proof of insurance must be submitted in the form of an insurance certificate or an insurance enrollment form if using the Department of Management Services.

  4. Staff/Chaperone List-

     All visitors expected to participate in the camp/program must complete the General Activity Release. The list submitted should provide proof of acknowledgment of the correct release form.

• Third Party Event/ Booking
  Note: The University of North Florida's new regulation, "Camps and Similar Other Programs Involving Minors," requires VP approval for all existing and new camps/programs at the University. These instructions serve to provide information to faculty, staff, camp/program directors and sponsors how to complete the compliance process.

  A Third-Party Camp/Program is one operated by a person /organization outside the University who seeks to use/lease University property.

  Submit the following documentation to youthprograms@unf.edu two (2) weeks prior to the start of the event:

  1. Register via Youth Program Compliance Application
  2. Sign UNF Third Party Background Screening Form
  3. Insurance Requirements- 

  • Proof of Liability Insurance & Proof of Accident and Sickness Insurance
  • Proof of insurance must be submitted in the form of an insurance certificate or an insurance enrollment form if using the Department of Management Services.