Bylaws of the UNF Campus Safety Advisory Council

The name of this organization shall be the UNF Campus Safety Advisory Council.

The objectives of the Council shall be to explore public safety and security issues and problems and to make recommendations regarding their prevention and resolution. All recommendations shall go directly to the University President. Specifically, the Council shall have the following goals:

• Open University communication lines about safety and security issues on campus
• Receive and assess information from various campus constituents
• Disseminate information resulting from research and subsequent decisions of the Council
• Oversee implementation of Council initiatives approved by the President

Section 1. Subject to appointment by the University President, the following shall be members of the Council:

• Associate Vice President, Administration & Finance
• Associate Vice President, Student Affairs
• Associate Vice President, Compliance Officer  (non-voting member)
• Provost and Vice President of Academic Affairs Designee
• Director or designee of:
  • Environmental Health and Safety
  • Marketing & Publications
  • Physical Facilities
  • Police & Public Safety
  • University Housing
  • Women's Center
  • ADA Compliance Office
  • Human Resources
• Lab Manager, Department of Biology
• Lab Manager, Department of Chemistry
• Lab Manager, Department of Physics

Section 2. The presidents, or their designees, of the A&P Association, the USPS Association, Student Government, and campus unions as required by their contracts shall be members of the Council. Any association president wishing to specify a designee shall send the name of that person to the Council Chairperson, who shall forward it to the University President for approval.

Section 3. Three faculty members shall be appointed by the University President in consultation with the Faculty Association President.

Section 4. Additional Council members may be appointed at the University President's discretion.

Section 5. All members shall be appointed by the University President and shall serve at the President's discretion.

Section 6. Any member desiring to resign from the Council shall submit a resignation in writing to the Council Chairperson, who shall present it to the University President for action.

Section 1. The officers of the Council shall be a Chairperson and a Vice Chairperson. The Council shall select its Chairperson and Vice Chairperson to serve for one academic year prior to& its first scheduled meeting at the start of the fall term. All committee members are eligible to serve. Either (or both) the Chairperson and/or Vice Chairperson must be a full-time member of the faculty (excluding visitors).

Section 1. The Council shall hold regular monthly meetings except that meetings need not be held if, in the judgment of the Chairperson, no significant agenda items have been presented for Council consideration.

Section 2. Special meetings can be called by the Chairperson and shall be called upon the written request of five members of the Council. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three days' notice shall be given.

Section 3. A simple majority of Council members shall constitute a quorum.

Section 4. There shall be no proxy voting.

Section 5. If a Council member is unable to attend Council meetings for an extended period of time (e.g., a semester), that member may designate a substitute who shall, with the permission of the University President, have voting privileges.

Section 1. Such committees, standing or special, shall be established as the Council shall from time to time deem necessary to carry on its work. The Chairperson shall be an ex officio member of all committees.

Section 2. The Council Chairperson, in consultation with the Council, shall appoint the chairpersons and members of committees, except that, in addition, committees may ask other members of the University community to join them if the committees deem that to be desirable.

Staff support will be provided by the Vice President for Administration & Finance. Staff support will take the minutes of Council meetings, maintain Council archives, provide meeting notification to members, and perform such other duties as the Chairperson may specify.

If need arises for reference to a parliamentary authority, the rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Council in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Council may adopt. The Council's intent is that informality, good manners, and good sense shall determine procedures at Council meetings.

These bylaws can be amended at any regular meeting of the Council by a two thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting. All amendments must be submitted to the University President for approval.

Recommended unanimously by the UNF Campus Safety Advisory Council on January 9, 2006.  Amended November 3, 2014.  Amended November 6, 2017.  Amended May 23, 2018.