Accounts Payable Lists
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Invoice Standards
Invoice Date: The date listed on the vendor's invoice or the request date of the direct pay invoice.
Transaction Date: The current date.
Payment Due Date:Three to ten days after the Transaction Date, based on how long it takes the back-up to be received in Accounts Payable.
Vendor Invoice Number: The number listed on the vendor's invoice, if none provided the number assigned by the dept. using the following formula:
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- For individuals, this includes the first initial of the first name, the first initial of the middle name and the first initial of the last name. If a middle initial is not available, this character should be excluded.
- Example: John Little Smith should appear as JLS.
- For corporations, this includes the first three letters of the company's name.
- Example: Dell Corporation should appear as DEL.
- The next (6) characters will be the date of the transaction (MMDDYY).
- Example: March 1, 2008 will appear as 030108
- For individuals, this includes the first initial of the first name, the first initial of the middle name and the first initial of the last name. If a middle initial is not available, this character should be excluded.
Banner Invoice Number: The Banner assigned invoice # starting with an "I".
Frequently Used Account Codes
Direct Pay Expenses
EXPENSE | BANNER ACCOUNT CODE |
---|---|
Athletic Game Officials | |
Background Screenings | 771002 |
Catering and Food Products | 771004 |
Courier Service | 771006 |
Employee Reimbursements of Moving Expense – Non Taxable | 771028 |
Employee Reimbursements of Moving Expense –Taxable | 771030 |
Employee Advertising Bills | 771012 |
Entertainment Contracts | 771008 |
Foreign Travel – Meals | 772304 |
Foreign Travel – Lodging | 772305 |
Foreign Travel – Common Carrier | 772306 |
Freight | 771006 |
Gasoline Credit Card Payments for State Vehicles | 740012 |
Inter-library Loans/Library Vouchers | 798100 |
Medical Expenses for Student Athletes | 771032 |
Memberships | 771001 |
In State Travel – Registration, Misc | 772100 |
In State Travel – Meals | 772104 |
In State Travel – Lodging | 772105 |
In State Travel – Common Carrier | 772106 |
Out of State Travel – Registration, Misc | 772200 |
Out of State Travel – Meals | 772204 |
Out of State Travel – Lodging | 772205 |
Out of State Travel – Common Carrier | 772206 |
Payments to Research Subjects | 771025 |
Postmaster Payments | 771000 |
Registration Only – On Campus | 771903 |
Subscriptions | 771012 |
Third Party Payments for International Travel | 772300 |
Bottles Water Service | 771031 |
Office Equipment | 740002 |
Office Supplies, Paper Products, Signs/Materials | 740001 |
Rentals for Space and Building | 771900 |
Telephone | 732001 |