Accounts Payable Lists

Invoice Standards

Invoice Date: The date listed on the vendor's invoice or the request date of the direct pay invoice.

Transaction Date: The current date.

Payment Due Date: Three to ten days after the Transaction Date, based on how long it takes the backup to be received in Accounts Payable.

Vendor Invoice Number: The number listed on the vendor's invoice, if none, provided the number assigned by the dept. using the following formula:

1. 1. For individuals, this includes the first initial of the first name, the first initial of the middle name and the first initial of the last name. If a middle initial is not available, this character should be excluded.
      1. Example: John Little Smith should appear as JLS.
       
   2. For corporations, this includes the first three letters of the company's name.
      1. Example: Dell Corporation should appear as DEL.
       
   3. The next (6) characters will be the date of the transaction (MMDDYY).
      1. Example: March 1, 2008 will appear as 030108
       The first 3 characters of the invoice number should be the payee's initials.

Banner Invoice Number: The Banner assigned invoice # starting with an "I".

Frequently Used Account Codes

Direct Pay Expenses