Accounts Payable Lists

Invoice Standards

Invoice Date: The date listed on the supplier's invoice or the request date of the direct pay invoice.

Due Date Override: Select the next available Wednesday date.

Supplier Invoice Number: The number listed on the supplier's invoice, if none, provided the number assigned by the dept. using the following formula:

1. 1. For individuals, this includes the first initial of the first name, the first initial of the middle name and the first initial of the last name. If a middle initial is not available, this character should be excluded.
      1. Example: John Little Smith should appear as JLS.
       
   2. For corporations, this includes the first three letters of the company's name.
      1. Example: Dell Corporation should appear as DEL.
       
   3. The next (6) characters will be the date of the transaction (MMDDYY).
      1. Example: September 19, 2024 will appear as 091924
       The first 3 characters of the invoice number should be the payee's initials.

Workday Invoice Number: The Workday assigned invoice # starting with an "SI".