Policies & Regulations
Student Affairs

Use of University-Provided Student E-mail Accounts
Number: 5.0040P

New Policy

Not Checked

Major Revision of Existing Policy

Not Checked

Minor/Technical Revision of Existing Policy

Not Checked

Reaffirmation of Existing Policy

Not Checked

Repealed Policy

Effective Date: 11/26/2002
Revised Date:
Responsible Division/Department:
Administration & Finance / Computing Services


To define policy on the use of University-provided student e-mail accounts to conduct official University business with students.


• E-mail is the method for faculty and University administration to communicate with students and vice versa; and
• Beginning with the Fall 2001 term, all students have been required to have access to a personal computer with Internet service; and
• Every currently enrolled student has been provided with an e-mail account at no cost to the student,

• Where practical and cost effective, University units may elect to use e-mail to provide information and notices to specific students or groups of students that they serve, either in lieu of or in addition to existing methods of communication.
• The University-provided e-mail address will be the only officially recognized e-mail address for all currently enrolled students.
• Students who have external (non-University-provided) e-mail addresses may elect to forward e-mail sent to their University-provided e-mail address to another e-mail address of their choice; however, the responsibility for establishing and maintaining the forwarding mechanism rests with the student and delivery to non-UNF e-mail addresses cannot be guaranteed.

Formerly 9-5.004