Major Revision of Existing Policy
Minor/Technical Revision of Existing Policy
Reaffirmation of Existing Policy
I. OBJECTIVE & PURPOSE
To establish a policy to ensure compliance with campus safety and security reporting requirements as outlined in the Higher Education Opportunity Act. Specifically the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, 20 U.S.C. § 1092(f) (“Clery Act”), and Section 304 (“Campus SaVE Act”) of the Violence Against Women Act (collectively referred to as “the Acts”),II. STATEMENT OF POLICYThe Acts require institutions of higher education to take certain actions to ensure compliance with respect to campus safety and security reporting. This policy and related procedures provide specific information regarding those requirements and the offices/departments which are charged with the responsibility for ensuring compliance.To report a crime:Contact the University of North Florida Police (UNFPD) at (904)620-2800 (non-emergencies), dial 911 (emergencies only), or by using the Code Blue telephones located in the residence halls, parking lots, and buildings throughout campus. Any suspicious activity or person seen in the parking lots or loitering around vehicles, inside buildings, or around the residence halls should be reported to the UNFPD. An individual may report a crime confidentially by using the Silent Witness Form located on the UNFPD website at http://www.unf.edu/upd/. Additionally, if an individual does not wish to contact UNFPD directly, he/she is encouraged to report the crime to a campus security authority (CSA), listed in Appendix A below III. STATEMENT OF PROCEDUREAs part of ongoing efforts for campus safety and security and in implementing the legal requirements of the Clery Act the University will:Issue an Annual Security Report – no later than October 1 of each year Publish an annual security report containing campus policy disclosures and crime statistics. The UNFPD, Accreditation Manager is responsible for compiling the information necessary for the report.. A more detailed list of the policy statements and other information that must be contained in the annual security report can be found on UPD’s website, http://www.unf.edu/upd/.1. Provide notice regarding the availability of the annual security report to current and prospective employees – Responsible Department/Unit: Office of Human Resources, Associate Director. The notice should include: A. A statement of its contents. B. A list and/or brief description of the information contained in the report. C. If posted on the web, the exact URL where the report may be accessed. D. A statement that a hard copy of the report will be provided upon request. 2. Provide notice regarding the availability of the annual security report to current and prospective students – Responsible Department/Unit: Enrollment Services, Admissions, Assistant Director. The notice should include: A. A statement of the report’s availability. B. A description of its contents. C. If posted on the web, the exact URL where the report may be accessed. D. A statement that a hard copy of the report will be provided upon request. Classify and Count Crimes - Three general categories of crime statistics must be compiled and reported in the Annual Security Report (ASR) and to the U.S. Department of Education (DOE): - Criminal offenses- Hate crimes, and;- Arrests and referrals for certain disciplinary actions.Gather and Submit Crime Statistics - Each fall as directed by the U.S. Department of Education (DOE). Disclose crime statistics by type, location, and year to the DOE through its web-based data collection process. Responsible Department/Unit: UNFPD, Accreditation Manager. The University will gather crimes statistics from the following geographic locations. The University must disclose Clery Act crime statistics for all buildings or property that the University owns or controls, domestic or foreign, which are used in direct support of, or in relation to, the institutions educational purposes. These geographical areas include:- Campus Property – Any building or property owned or controlled by an institution within the same reasonably contiguous geographic area and used by the institution in direct support of, or in a manner related to, the institutions educational purpose, including residence halls; and building or property owned by the institution but controlled by another person, that is frequently used by students, and supports institutional purposes (such as food or other retail vendor).- Non-campus building or property – Any building or property owned or controlled by an institution that is used in direct support of, or in relation to, the institution’s educational purposes, is frequently used by students, and is not within the same reasonably contiguous geographic area of the institution. This category includes certain types of University student travel and other off-campus activity. Building or property is considered non-campus property and thus Clery Act reportable when:o The University has a written agreement for use and control of the building or property and;
- Public Property – All public property, including thoroughfares, streets, sidewalks, and parking facilities, that are within the campus, or immediately adjacent to and accessible from campus property.Clery Act Reportable Crimes include:- Murder/Non-negligent Manslaughter- Negligent Manslaughter- Forcible Sex Offenses- Sex Offenses, Non-forcible- Robbery- Aggravated Assault- Burglary- Motor Vehicle Theft- Arson- Domestic Violence- Dating Violence- Stalking- Hate Crimes(The University must report these crimes in its ASR, however individuals are urged to report all incidents of criminal activity to UNFPD)Maintain a Daily Crime Log - A daily record of all alleged crimes and criminal incidents reported to the UNFPD must be maintained including the date, time, location, and nature of the crime, as well as the disposition of the complaint, if known. This log must be accessible and available to the public. Responsible Department/Unit: UNFPD, Records Specialist.Issue Campus Alerts - Responsible Department/Unit: UNFPD, Law Enforcement Supervisor On Duty. Provide the campus community with information necessary to make informed decisions about their health and safety.A. Issue a Timely Warning (“Security Alert”) that a campus crime, which represents an ongoing threat to the safety of students and employees, has been committed. For more information see UNF Policy 1.0100P Timely Warning Policy.B. Issue an emergency notification upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees.Maintain a List of Campus Security Authorities (CSAs) - A list of individuals who have significant responsibility for student and campus activities and to whom an alleged crime may be reported must be maintained. Responsible Department/Unit: UNFPD, Accreditation Manager. A list of CSAs is included in Appendix A as is information regarding their specific responsibilities. Upon receiving information regarding an alleged crime, a CSA must immediately contact the UNFPD.Disclose Fire Safety Information - Responsible Department/Unit: Housing and Residence Life, Assistant Director of Facilities.
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