Policies & Regulations

Campus Safety and Security Reporting
Number: 1.0120P

New Policy

Not Checked

Major Revision of Existing Policy

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Minor/Technical Revision of Existing Policy

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Reaffirmation of Existing Policy

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Repealed Policy

Effective Date: 11/14/2011
Revised Date:
Responsible Division/Department:
Vice President for Student and International Affairs



To establish a policy to ensure compliance with campus safety and security reporting requirements as outlined in the Higher Education Opportunity Act ("the Act").




The HEOA requires institutions of higher education to take certain actions to ensure compliance with respect to campus safety and security reporting. This policy and related procedures provide specific information regarding those requirements and the offices/departments which are charged with the responsibility for ensuring compliance.


To report a crime:

Contact the University Policy (UNFPD) at (904)620-2800 (non-emergiencies), dial 911 (emergencies only), or by using the Code Blue telephones located in the residence halls, parking lots, and buildings throughout campus. Any suspicious activity or person seen in the parking lots or loitering around vehicles, inside buildings, or around the residence halls should be reported to the UNFPD. In addition, you may report a crime confidentially by using the silent Witness Form located on the UNFPD website at http://www.unf.edu/upd/.



Classify and Count Crimes - Three general categories of crime statistics must be compiled and reported in the Annual Security Report and to the U.S. Department of Education: criminal offenses, hate crimes, and arrests and referrals for disciplinary action. Responsible Department/Unit: UNFPD, Accreditation Manager. The full test of this report is located on the UNFPD website at http://www.unf.edu/upd/.  You are also able to connect to the UNFPD website via the UNF Home page at http://www.unf.edu. This report is prepared in cooperation with local law enforcement agencies surrounding our main campus and downtown MOCA (Museum of Contemporary Art-A UNF Resource), Housing and Residence Life Services, the Student Conduct Officer, and the Division of Student Affairs. Each entity provides updated information on their educational efforts and programs to comply with the Act.


Campus crime, arrest, and referral statistics include those reported to the UNFPD, designated campus officials (including but not limited to directors, deans, department heads, Student Conduct, advisors to students/student organizations, athletic coaches), and local law enforcement agencies.


Issue an Annual Security Report – no later than October 1 of each year 

    1. Publish an annual security report containing campus policy disclosures and crime statistics – Responsible Department/Unit:  UNFPD, Accreditation Manager.  A list of the policy statements and other information that must be contained in the report is included in Attachment A.   


    • Provide notice regarding the availability of the annual security report to current and prospective employees – Responsible Department/Unit:  Office of Human Resources, Associate Director.  The notice should include: 
        1. A statement of its contents. 
        2. A list and/or brief description of the information contained in the report. 
        3. If posted on the web, the exact URL where the report may be accessed. 
        4. A statement that a hard copy of the report will be provided upon request. 


    •  Provide notice regarding the availability of the annual security report to current and prospective students – Responsible Department/Unit:  Enrollment Services, Admissions, Assistant Director.  The notice should include: 
        1. A statement of the report’s availability. 
        2. A description of its contents. 
        3. If posted on the web, the exact URL where the report may be accessed. 
        4. A statement that a hard copy of the report will be provided upon request.  

Maintain a Daily Crime Log - A daily record of all alleged crimes and criminal incidents reported to the UNFPD must be maintained including the date, time, location, and nature of the crime, as well as the disposition of the complaint, if known. This log must be accessible and available to the public. Responsible Department/Unit: UNFPD, Records Specialist.


Issue Campus Alerts - Responsible Department/Unit: UNFPD, Law Enforcement Supervisor On Duty. Provide the campus community with information necessary to make informed decisions about their health and safety.


  1. Issue a “Security Alert” that a campus crime, which represents a threat to the safety of students and employees, has been committed.   


  1. Issue an emergency notification upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees  

Submit Crime Statistics -  Each fall as directed by the U.S. Department of Education (DOE). Disclose crime statistics by type, location, and year to the DOE through its web-based data collection process. Responsible Department/Unit: UNFPD, Accreditation Manager.


Maintain a List of Campus Security Authorities (CSAs) - A list of individuals who have significant responsbility for student and campus activites and to whom an alleged crime may be reported must be maintained. Responsible Department/Unit: UNFPD, Accreditation Manager. A list of CSAs is included in Attachment B as is information regarding their specific responsibilites. Upon receiving information regarding an alleged crime, a CSA should immediately contact the UNFPD.


Disclose Fire Safety Information - Responsible Department/Unit: Housing and Residence Life, Assistant Director of Facilities.

        A.    Maintain a fire log of all reported fires that occur in on-campus housing facilities.

               Required fire log elements include:

  1. The date and time of the fire.
  2. The nature of the fire.
  3. The general location of the fire.
  4. The date the fire was reported.

       B. Publish an annual fire safety report that contains fire safety policies and fire satistics for each on-campus housing facility - no later than October 1 each year.

  1. The publication requirements for the fire safety report are the same as those for the annual security report.
  2. Required fire statistics include:
    a. The number of fires and the cause of each fire.
    b. The number of persons who received fire-related injuries requiring treatment as a medical facility, including the Student Health Service.
    c. The number of deaths related to a fire.
    d. The value of property damage caused by a fire.

        C. Submit fire statistics to the DOE annualls.

This policy was compiled using information contained in the Handbook for Campus Safety and Security Reporting, U.S. Department of Education, February 2011.


Appendix A


Policy statements and other information which must be included in the University's annual security report.


  1. A statement describing how the annual security report is prepared, including a brief description explaining the purpose of the report, who prepares it, and how and from what the sources the crime statistics are collected.
  2. A statement regarding timely warnings of campus crimes.
  3. A statement regarding the possession, use, and sale of alcoholic beverages and enforcement of state underage drinking laws.
  4. A statement regarding the possession, use, and sale of illegal drugs and enforcement of federal and state drug laws.
  5. A statement regarding the procedures to notify law enforcement if a residential student is thought to be missing.
  6. A statement regarding the authority of campus law enforcement, including whether campus police have arrest authority, and its working relationship with state and local law enforcement.
  7. A statement that faculty, staff, and students should promptly and accurately report crimes.
  8. A description, including type and frequency, or programs designed to inform students and employees about campus security procedures and crime prevention. A specific description of drug and alcohol abuse education programs must be included.
  9. A statement concerning the security of and access to campus facilities, including residence halls, and security considerations used in the maintenance of campus facilities.
  10. A statement concerning campus sexual assault programs and the suggested procedures to be followed should a sex offense occur.
  11. A statement advising where information concerning registered sex offenders may be obtained.
  12. A statement regarding emergency response and evacuation procedures.
  13. A statement that, upon written request, an alleged victim of a crime of violence or non-forcible sexual offense may be provided the results of any disciplinary proceedings against the alleged student perpetrator.
  14. A list of the titles of each person or organization to whom students and employees should report criminal offenses.
  15. A statement that informs victims or witnesses that they may report crimes on a voluntary, confidential basis.
  16. Crime Statistics - crime statistics for the past three calendar years must be reported. Information regarding crimes must be gathered from the following sources:
    a. UNFPD
    b. Campus Security Authorities
    c. Local Law Enforcement

Appendix B

Positions designated as Campus Security Authorities (CSAs)


Police Personnel

Other positions*:
Athletic Coaches

Athletic Director

Disability Resource Center - Director, Assistant Director, and Coordinator

English Language Program - Director, Assistant Director, and Coordinator

Environmental Health and Safety - Director, Assistant Director, and Coordinator

Fraternity and Sorority Life - Coordinator

Health Promotions - Director, Assistant Director, and Coordinator

Housing and Residence Life - Director, Associate Directors, Resident Assistants, Area Coordinators, and staff who monitor the entrances to residence halls

Information Technology Security - Director

Internal Auditing - Director

Lesbian, Gay, Bisexual and Transition Center - Coordinator

On Campus Transition Program - Coordinator

Student Club Advisors

Student Conduct - University Conduct Officer and Assistant Director

Student Government - Director and Coordinator

Student Ombudsman

Institute for Values, Community and Leadership - Director

Military Veterans Resource Center - Director and Coordinator

Women's Center - Director


*Many crimes (especially sexual assaults) go unreported to police but may be reported to others. Because of their involvement with student and campus activities, a student may be more comfortable sharing information regarding a crime or criminal incident with one of the positions listed above than with a member of law enforcement - thus the designation of the position as a Campus Security Authority. A campus security authority's key responsibility is to encourage a crime victim and/or witness to report a crime to UNFPD or, if the victim or witness wishes to remain anonymous, to personally report the crime to campus police. When contacted by a student about an alleged crime or criminal incident encourage the person to report the crime to UNFPD but tell the person that you can report the incident to UNFPD on their behalf letting them know that they can remain anonymous. In all cases, however, if anyone tells you about a crime or an incident that may be a crime you must record the information and submit it to UNFPD.