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Workday
oneColumn process

HCM Business Processes

This resource will expand as the Workday Operations Team continues to review andeview and document
all HCM and Finance processes.
  • Create Position

    Establishes a new budgeted position. Does not apply to OPS positions.

    Process

    1. Initiator starts Create Position. Select job profile and write job description.
    2. Initiator changes organization assignment and sets default funding source.
    3. Initiator – Faculty only – selects if 9 or 12 month faculty position.
    4. Initiator requests default compensation (what you want to pay this position).
    5. If Faculty, Academic Faculty Partner reviews and approves. Academic Faculty Partner may make minor edits to the job description as needed.
    6. If not Faculty, Compensation Partner reviews.
    7. Cost Center Manager approves.
    8. If Budgeted (not OPS), Cost Center Manager 3 approves.
    9. If Budgeted (not OPS), Position Budget Manager approves.
    10. Complete.
    11. Position Budget Manager creates position budget.
    12. Initiator and Supervisory Manager receive notification that process is complete.

    Initiators

    Office Manager, Manager, Unit Partner

    Help Articles

  • Edit Position Restrictions

    Updates the position details and description on an existing budgeted position. Does not apply to OPS positions.

    Workflow

    1. Initiator starts Edit Position Restrictions.
    2. Initiator changes organization assignments.
    3. Initiator – Faculty only – selects if 9 or 12 month faculty position.
    4. Initiator requests default compensation (what you want to pay this position).
    5. If Faculty, Academic Faculty Partner reviews and approves. Academic Faculty Partner may make minor edits to the job description as needed.
    6. If not faculty, Compensation Partner reviews.
    7. Cost Center Manager approves.
    8. If Budgeted (not OPS), Cost Center Manager 3 approves.
    9. If Budgeted (not OPS), Position Budget Manager approves.
    10. Complete.
    11. Position Budget Manager updates position budget.
    12. Initiator and Supervisory Manager receive notification that process is complete.

    Initiators

    Office Manager, Manager, Unit Partner

    Help Articles

  • Remote Work Agreement

    The Remote Work Agreement form establishes the terms for remote work between employee and manager. It also allows the University to track agreements for reporting purposes. An agreement expires after one year, after which a new agreement must be submitted. A notification will be sent as the renewal date approaches.

    Process

    1. Initiator creates request for Remote Work Agreement.
    2. Initiator is prompted to review and confirm Home Contact Information on Worker Profile.
    3. Manager approves.
    4. Unit Executive approves.
    5. Manager closes request.

    Initiators

    Employee (Self)

    Notification

    • A renewal notification is sent to the Worker and Manager two weeks prior to the 1-year expiration date (which is based on workflow completion date).

    Report

    • UNF Remote Work Agreements