University Support Personnel Association Bylaws

• The only responsible party able to receive, report, dispense and deposit the funds of the USPA 
• Responsible for all electronic and non-electronic communication provided to USPA Members.  Electronic communication is defined as, the communication which uses electronic media to transmit the information or message using computers, e-mail, telephone, video calling, FAX machine, etc.   
• The only responsible party able to provide ITS access to authorized members.   
• The only responsible party able to create webpages, Social Media and email accounts for the USPA, unless otherwise authorized by the USPA President. 
• The duties of the Four Offices within the EC
  • President  
    • Will act as presiding officer and chair of the Staff Affairs Committee.
    • Shall represent the USPA at meetings, conferences, and other UNF occasions (such as award assemblies, etc.).
    • Shall also provide leadership and coordination for activities, programs, and appoint special committees as the Staff Affairs Committee deems necessary to conduct except the Gabor.
    • Has the authority to designate another member to represent the USPA at functions that require representation.
    • Has the authority in the event of a vacancy in any of the officer roles, to appoint an individual to fill the vacancy. All appointments will be confirmed by a majority vote of members on the Staff Affairs Committee.

• • Vice President
    • Shall assist the President in coordinating USPA work, receive motions, resolutions, and proposals from the members and place all such matters on a legislative calendar in the order received
    • Will serve as Chair of the Gabor Award Selection Committee.
    • Will serve with the I.D.E.A Committee Chair and Humanitarian Committee Chair to assist in the duties of the Special Committees
    • In the absence of the President, the Vice President will assume the duties of the President.
    • In the event of a vacancy in the Office of the President, the Vice President shall succeed the Presidency for the remainder of the term.

• • The Treasurer
    • Shall receive, report and deposit the funds of the USPA and disperse the same in accordance with the Espies budget.
    • Shall render to the USPA an account and statement of all financial transactions at designated times as the USPA may determine.
    • Shall at all reasonable times exhibit USPA books and accounts to any member of the USPA with the appropriate application.
    • Shall be the accountable officer for the USPA’s budget
    • Shall in general perform all duties incident to management of the Office of Treasurer for the USPA.
    • In the absence of the Treasurer, the President, Vice President and Secretary, in this order, has the right to receive, report and deposit the funds of the USPA and disperse the same in accordance with the USPA's budget.

• • The Secretary
    • Shall keep the records of the SAC's proceedings and shall make a report at each USPA meeting.
    • The records and minutes shall be maintained by the Secretary and shall be available to members upon reasonable request.
    • Shall conduct the USPA's general correspondence; notify members of meeting time and place; make the physical arrangements for USPA meetings; maintain the records of the USPA, its officers, and committees; assist the officers, committees and members, and delegates of the election.
    • In the absence of both the President and the Vice President, call the meeting to order and preside over it
    • In the event of a vacancy in the President and Vice President roles, will hold the office until the election of a President pro tempore.

• Terms of Office
  • After the conclusion of the elections, occurring every two years, chosen Officers shall assume offices starting July 1st.
  • An Officer may not hold more than one office at a time.
  • An Officer shall not be a member of any other Constituent Association.

• Vacancies
  • The USPA President shall have the authority to appoint Officers to fill vacancies for the remainder of unexpired terms.  In the event of a vacancy in the office of the Vice President, Treasurer, or Secretary, the vacant position may be appointed by the President and approved by a majority vote of the remaining officers and Staff Affairs Committee.  If the candidate to fill the open role is not approved, then the role will remain open until an approved USPA member is selected.
  • If the position of President becomes vacant and the Vice President is unable to fulfill these duties, then the Secretary will preside until an interim President may be appointed by a majority vote of the remaining officers and Staff Affairs Committee for the remainder of the unexpired term.

• Removals
  • Failure to faithfully execute the duties of the office constitutes cause for an officer's removal.
  • Removal of an officer shall require a two-thirds majority of those members voting in a called ballot. 

Section 3 

USPA Non-Executive Committee

Hereafter the USPA Non-Executive Committee will be referred to as NEC, which shall consist of no more than 11 volunteer members. Any USPS member shall be eligible to serve as a Non-Executive Committee Member.  The NEC shall perform the duties prescribed herein. 

The USPA Non-Executive Committee is   

• To assist in all USPA business. 
• Bring any concerns, questions or suggestions to the President and the Vice President, in the absence of the President. 
• To preside over the USPA Executive Committee Election with the support of the I.D.E.A. Committee.  Nominees may not be part of the Election process under any circumstances. 
• To work with the Secretary to ensure all Advisory Board positions remain filled. 
• Is to assist the I.D.E.A Committee and USPA Humanitarian Committee in events brought to and approved by the Staff Affairs Committee. 
• To bring any issues or suggestions before the Staff Affairs Committee from USPA Members or themselves. 
• Can only miss two consecutive meetings unless granted permission by the Staff Affairs Committee.  

Removals   

• Failure to faithfully execute the duties of the NEC member or fail to attend three consecutive meetings constitutes cause for an NEC member's removal.  
• Removal of the NEC Member is conducted by a vote of the Staff Affairs Committee. A vacancy in any NEC committee position shall be filled by SAC suggestion, invitation by the President  and approval by the Staff Affairs Committee thereafter. 

• Hereafter the Gabor Award Selection Committee shall be referred to as the GAC.
• The GAC shall consist of the USPA President, Vice President, Secretary, Treasurer, and three (3) to seven (7) additional USPS members.
• The Vice President of the USPA will act the Chair of the GAC.
• The GAC shall follow the guidelines as laid out in the Gabor Selection Committee: Policies and Procedures manual.

Section 2

Special Committee(s)

The EC shall identify such Special Committees as may be required from time to time to accomplish the goals and objectives of the USPA. These Special Committees shall be agreed upon by majority vote of the SAC at a scheduled meeting. Special Committees serve in an advisory capacity to the President. Special Committees are presided over by the Vice President of the USPA, unless otherwise decided by a majority vote of SAC members, on behalf of the President.

• I.D.E.A Committee:
  • Stands for Inclusion, Diversity, Election, and Assembly.
  • Must have a minimum of 3 members, in addition to the I.D.E.A. Committee Chair and Vice President, but not to exceed 15.  Can consist of SAC or Non-SAC members.
  • Will be responsible for planning and executing USPA events and under the direction of the Vice President and SAC.
  • Will assist the SAC with the USPA Election Process.  Nominees may not be part of the Election process under any circumstances.
   

• The I.D.E.A Committee Chair:
  • Must be appointed by the SAC and be an active member in the SAC
  • Will be responsible for making sure all proposed Events and Budgets are approved by the SAC before said events occur. 

• The Humanitarian Committee is
  • A subcommittee under the I.D.E.A Committee under the direction of the Vice President, I.D.E.A. Committee Chair and Humanitarian Committee Chair.
  • Must have a minimum of 3 members, in addition to the Humanitarian Committee Chair and Vice President, but not to exceed 15.  Can consist of SAC or Non-SAC members.
  • Will be responsible for having, at minimum, one fundraising event for the USPA annually.
   
• The Humanitarian Committee Chair
  • Must be appointed by the SAC and be an active member in the SAC.
  • Will be  responsible  for making sure all   proposed  E vents  and Budgets  are approved by the SAC before said events occur.
  • Must submit all funds raised to the Treasurer as soon as the event is concluded or next business day.  
   

Section 3

Vacancies