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TSI/Foundation Accounting
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Foundation Accounting

Tips for processing Foundation forms

  • Submitting the correct support documentation will expedite the check requisition process.  Email check requisitions and supporting documentation to foundationaccounting@unf.edu.
  • Credit card receipts - Detailed receipt of items purchased must accompany the original summary credit card charge receipt. The Foundation Check Requisition will not be processed without the detailed receipt.
  • Meals - Additional support documentation required - when applicable, in addition to proof of payment, include the agenda, program, advertisement, invitation, flyer, workshop/ conference schedule etc. The check requisition should include the purpose of the event and a list of attendees and group name.
  • Invoices - Acceptable documentation includes: Concur reports, copies of invoices/receipts, and email confirmations that include proof of payment, itemization of what was purchased, and amount/date of transaction.
  • Multiple expense receipts for the same person - use the Voucher for Reimbursement of Business Expenses (click on the form name) list the expenses and attach the original receipts.

Audited Reports

Account Number

This section is included for Foundation accounts established June 30, 2005 and prior.

On July 1, 2005, the Foundation account numbers changed from a 3-digit fund number to a 4-digit fund number.

Division 10

  • contains the Foundation transactions data from January 1, 1991 thru June 30, 2005, and
  • remains active for producing historical reports.

Division 11

  • effective July 1, 2005 and after, contains Foundation transactions current data.

NOTES:

To request reports:

Period Use Division Fiscal Year
January 1, 1991 - June 30, 2005 Division 10 1991-2005
July 1, 2005 and after Division 11 2006 and after

 

Reminder of the Foundation's fiscal year endings:

Fiscal Year Duration
FY 1971 - 1994 January 1 - December 31
FY 1995 January 1 - June 30 (a six month fiscal year)
FY 1996 and subsequent years July 1 - June 30

Weekly Schedule

Check Requisition
Processing Times

When forms are accepted:

Days
Monday - Friday

Times
8 a.m. - 5 p.m.


Check Requisition DEADLINE: Tuesday 12:00 pm for payments less than $5,000; Monday 12:00 pm for payments $5,000 or greater

Check requisitions submitted by the deadline and are complete and correct with the appropriate supporting documentation will be included in that Wednesday's check run.

Approved check requisitions received after the deadline will be included in the next weekly check run.