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UNF Foundation, Inc.
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Foundation Accounting

Tips for processing Foundation forms

  • Submitting the correct support documentation will expedite the check requisition process.  Email check requisitions and supporting documentation to foundationaccounting@unf.edu.
  • Credit card receipts - Detailed receipt of items purchased must accompany the original summary credit card charge receipt. The Foundation Check Requisition will not be processed without the detailed receipt.
  • Meals - Additional support documentation required - when applicable, in addition to proof of payment, include the agenda, program, advertisement, invitation, flyer, workshop/ conference schedule etc. The check requisition should include the purpose of the event and a list of attendees and group name.
  • Invoices - Acceptable documentation includes: Concur reports, copies of invoices/receipts, and email confirmations that include proof of payment, itemization of what was purchased, and amount/date of transaction.
  • Multiple expense receipts for the same person - use the Voucher for Reimbursement of Business Expenses (click on the form name) list the expenses and attach the original receipts.

 

Policies, W-9, Sales Tax Exemption

The documents on this webpage can be accessed by UNF employees only and are available upon request to the general public.  Please see the Foundation section of the "Contact Us" webpage for a list of individuals to request these documents. 

UNF Foundation W-9

UNF Foundation Sales Tax Exemption Certificate

Foundation Endowment Spending Policy

Foundation Non-Endowed Investment Policy

UNF Foundation, Inc.

Common Foundation General Ledger Codes

Financial Edge NXT Training Manual 

Administrative Policies and Procedures 

Administrative and Accounting Policies - Full Document

General Disbursement Guidelines

Coding Foundation Charges in Concur

Concur Training Video

Concur Coding PDF Guide

Audit Reports & IRS 990

The documents on this webpage can be accessed by UNF employees only and are available upon request to the general public.  Please see the Foundation section of the "Contact Us" webpage for a list of individuals to request these documents.

 

https://uofnorthflorida.sharepoint.com/:b:/s/FoundationAcctgWebsiteForms/EUMb_asFp_xPqDccYT0kd48BIfzmQl6Q3mrhaLvW-dfrrA?e=R6MlKk

Weekly Schedule

Check Requisition
Processing Times

When forms are accepted:

Days
Monday - Friday

Times
8 a.m. - 5 p.m.


Check Requisition DEADLINE: Tuesday 12:00 pm for payments less than $5,000; Monday 12:00 pm for payments $5,000 or greater

Check requisitions submitted by the deadline and are complete and correct with the appropriate supporting documentation will be included in that Wednesday's check run.

Approved check requisitions received after the deadline will be included in the next weekly check run.