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Recommended Zoom Settings for Class Meetings

We recommend that you regularly check for updates to the Zoom Client. Zoom does not always notify you when there is a new version.

Global Meeting Settings (changes are highlighted in light blue)

Security
Setting Default Setting Recommended Setting
Waiting Room
When participants join a meeting, place them in a waiting room and require the host to admit them individually. Enabling the waiting room automatically disables the setting for allowing participants to join before host.
On Off (more information on Zoom meeting security)
Waiting Room Options
The options you select here apply to meetings hosted by users who turned 'Waiting Room' on
Everyone will go in the waiting room more information on Zoom meeting security
Require a passcode when scheduling new meetings
A passcode will be generated when scheduling a meeting and participants require the passcode to join the meeting. The Personal Meeting ID (PMI) meetings are not included.
On On
Require a passcode for instant meetings
A random passcode will be generated when starting an instant meeting
On On
Require a passcode for Personal Meeting ID (PMI) Off Off
Embed passcode in invite link for one-click join
Meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode.
On On
Require passcode for participants joining by phone
A numeric passcode will be required for participants joining by phone if your meeting has a passcode. For meeting with an alphanumeric passcode, a numeric version will be generated.
Off Off
Only authenticated users can join meetings
The participants need to authenticate prior to joining the meetings, hosts can choose one of the authentication methods when scheduling a meeting.
Meeting Authentication Options:
UNF Only (Default) | Edit | Hide in the Selection
Sign in to Zoom | Edit | Hide in the Selection
On On
Only authenticated users can join meetings from Web client
The participants need to authenticate prior to joining meetings from web client
Off On

 

Schedule Meeting
Setting Default Setting Recommended Setting
Host video
Start meetings with host video on
Off Off
Participants video
Start meetings with participant video on. Participants can change this during the meeting.
Off Off
Audio Type
Determine how participants can join the audio portion of the meeting. When joining audio, you can let them choose to use their computer microphone/speaker or use a telephone. You can also limit them to just one of those audio types. If you have 3rd party audio enabled, you can require that all participants follow the instructions you provide for using non-Zoom audio.
Telephone and Computer Audio Telephone and Computer Audio
Join before host
Allow participants to join the meeting before the host arrives
Off Off
Enable Personal Meeting ID
A Personal Meeting ID (PMI) is a 9 to 11 digit number that is assigned to your account. You can visit Personal Meeting Room to change your personal meeting settings. Learn more
On On
Use Personal Meeting ID (PMI) when scheduling a meeting
You can visit Personal Meeting Room to change your Personal Meeting settings.
Off Off
Use Personal Meeting ID (PMI) when starting an instant meeting Off Off
Mute participants upon entry
Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves.
Off On
Upcoming meeting reminder
Receive desktop notification for upcoming meetings. Reminder time can be configured in the Zoom Desktop Client.
Off Off

 

In Meeting (Basic)
Setting Default Setting Recommended Setting
Require encryption for 3rd party endpoints (SIP/H.323)
By default, Zoom requires encryption for all data transferred between the Zoom cloud, Zoom client, and Zoom Room. Turn on this setting to require encryption for 3rd party endpoints (SIP/H.323) as well
On On
Chat
Allow meeting participants to send a message visible to all participants
On On
Private chat
Allow meeting participants to send a private 1:1 message to another participant.
On On
Auto saving chats
Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts.
Off On
Sound notification when someone joins or leaves Off Off
File transfer
Hosts and participants can send files through the in-meeting chat.
Off On
Feedback to Zoom
Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting
On On
Display end-of-meeting experience feedback survey
Display a thumbs up/down survey at the end of each meeting. If participants respond with thumbs down, they can provide additional information about what went wrong.
On
Display for every meeting
On
Display for every meeting
Co-host
Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host.
On On
Polling
Add 'Polls' to the meeting controls. This allows the host to survey the attendees.
Off On
Always show meeting control toolbar
Always show meeting controls during a meeting
Off On
Show Zoom windows during screen share Off Off
Screen sharing
Allow host and participants to share their screen or content during meetings
On On
Who can share? Host Only Host Only
Who can start sharing when someone else is sharing? Host Only Host Only
Disable desktop/screen share for users
Disable desktop or screen share in a meeting and only allow sharing of selected applications.
Off Off
Annotation
Allow host and participants to use annotation tools to add information to shared screens
On On
Allow saving of shared screens with annotations On On
Only the user who is sharing can annotate Off On
Whiteboard
Allow host and participants to share whiteboard during a meeting
On On
Allow saving of whiteboard content On On
Auto save whiteboard content when sharing is stopped Off Off
Remote control
During screen sharing, the person who is sharing can allow others to control the shared content
On On
Nonverbal feedback
Participants in a meeting can provide nonverbal feedback and express opinions by clicking on icons in the Participants panel.
Off On
Meeting reactions
Allow meeting participants to communicate without interrupting by reacting with an emoji that shows on their video. Reactions disappear after 10 seconds. Participants can change their reaction skin tone in Settings.
On On
Join different meetings simultaneously on desktop
Allow user to join different meetings at the same time on one desktop device
Off Off
Allow removed participants to rejoin
Allows previously removed meeting participants and webinar panelists to rejoin
Off Off
Allow participants to rename themselves
Allow meeting participants and webinar panelists to rename themselves.
On On
Hide participant profile pictures in a meeting
All participant profile pictures will be hidden and only the names of participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting.
Off Off

 

In Meeting (Advanced)
Setting Default Setting Recommended Setting
Report participants to Zoom
Hosts can report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the Security icon on the meeting controls toolbar.
On On
Breakout room
Allow host to split meeting participants into separate, smaller rooms
Off On
Remote support
Allow meeting host to provide 1:1 remote support to another participant
Off Off
Closed captioning
Allow host to type closed captions or assign a participant/third party device to add closed captions
Off On
Save Captions
Allow participants to save fully closed captions or transcripts
Off On
Far end camera control
Allow another user to take control of your camera during a meeting. Both users (the one requesting control and the one giving control) must have this option turned on.
Off Off
Group HD video
Activate higher quality video for host and participants. (This will use more bandwidth.)
Locked by admin Locked by admin
Virtual background
Customize your background to keep your environment private from others in a meeting. This can be used with or without a green screen.
On On
Allow use of videos for virtual backgrounds On On
Video filters
Turn this option on to allow users to apply filters to their videos
On On
Identify guest participants in the meeting/webinar
Participants who belong to your account can see that a guest (someone who does not belong to your account) is participating in the meeting/webinar. The Participants list indicates which attendees are guests. The guests themselves do not see that they are listed as guests.
On On
Auto-answer group in chat
Enable users to see and add contacts to 'auto-answer group' in the contact list on chat. Any call from members of this group will be automatically answered.
Off Off
Only show default email when sending email invites
Allow users to invite participants by email only by using the default email program selected on their computer
Off Off
Allow users to select original sound in their client settings
Allow users to select original sound during a meeting
Off Off
Select data center regions for meetings/webinars hosted by your account
Include all data center regions to provide the best experience for participants joining from all regions. Opting out of data center regions may limit CRC, Dial-in, Call Me, and Invite by Phone options for participants joining from those regions.
Locked by admin Locked by admin
Show a "Join from your browser" link
Allow participants to bypass the Zoom application download process, and join a meeting directly from their browser. This is a workaround for participants who are unable to download, install, or run applications. Note that the meeting experience from the browser is limited
Off On
Allow live streaming meetings Off Off
Request permission to unmute
Select this option in the scheduler to request permission to unmute meeting participants and webinar panelists. Permissions, once given, will apply in all meetings scheduled by the same person.
Off Off

 

Email Notification
Setting Default Setting Recommended Setting
When a cloud recording is available
Notify host when cloud recording is available
On On
Send a copy to the person who scheduled the meeting/webinar for the host Off Off
Send a copy to the Alternative Hosts Off Off
When attendees join meeting before host
Notify host when participants join the meeting before them
On On
When a meeting is cancelled
Notify host and participants when the meeting is cancelled
On On
When an alternative host is set or removed from a meeting
Notify the alternative host who is set or removed
On On
When someone scheduled a meeting for a host
Notify the host there is a meeting is scheduled, rescheduled, or cancelled
On On
When the cloud recording is going to be permanently deleted from trash
Notify the host 7 days before the cloud recording is permanently deleted from trash
Off Off

 

Other
Setting Default Setting Recommended Setting
Blur snapshot on iOS task switcher
Enable this option to hide potentially sensitive information from the snapshot of the Zoom main window. This snapshot display as the preview screen in the iOS tasks switcher when multiple apps are open.
On On
Direct call a room system
Enable direct call to a room system from client
Off Off
Invitation Email
Your meeting attendees will receive emails in language based upon their browser/profile settings. Choose languages which your expected attendees will receive content in to edit.
English English
Schedule Privilege
You can assign users in your account to schedule meetings on your behalf. You can also schedule meetings on behalf of someone that has assigned you scheduling privilege. You and the assigned scheduler must be on a Paid plan within the same account.
Assign scheduling privilege to
No one No one

Global Recording Settings (changes are highlighted in light blue)

Recording
Setting Default Setting Recommended Setting
Local recording
Allow hosts and participants to record the meeting to a local file
On On
Hosts can give participants the permission to record locally On On
Cloud recording
Allow hosts to record and save the meeting / webinar in the cloud
On On
Record active speaker with shared screen On On
Record gallery view with shared screen Off Off
Record active speaker, gallery view and shared screen separately Off Off
Record an audio only file On On
Save chat messages from the meeting / webinar On On

 

Advanced cloud recording settings
Setting Default Setting Recommended Setting
Add a timestamp to the recording Off Off
Display participants' names in the recording On On
Record thumbnails when sharing On On
Optimize the recording for 3rd party video editor Off Off
Audio transcript On On
Save panelist chat to the recording Off Off
Automatic recording
Record meetings automatically as they start
Off Off
IP Address Access Control
Allow cloud recording access only from specific IP address ranges
Off Off
Only authenticated users can view cloud recordings
The viewers need to authenticate prior to viewing the cloud recordings, hosts can choose one of the authentication methods when sharing a cloud recording.
Off Off
Require passcode to access shared cloud recordings
Passcode protection will be enforced for shared cloud recordings. A random passcode will be generated which can be modified by the users. This setting is applicable for newly generated recordings only.
On Off
Auto delete cloud recordings after days
Allow Zoom to automatically delete recordings after a specified number of days
Off Off
The host can delete cloud recordings
Allow the host to delete the recordings. If this option is disabled, the recordings cannot be deleted by the host and only admin can delete them.
Locked by admin Locked by admin
Recording disclaimer
Show a customizable disclaimer to participants before a recording starts
Off Off
Multiple audio notifications of recorded meeting
Play notification messages to participants who join the meeting audio. These messages play each time the recording starts or restarts, informing participants that the meeting is being recorded. If participants join the audio from telephone, even if this option is disabled, users will hear one notification message per meeting.
Off Off

Global Telephone Settings (changes are highlighted in light blue)

Setting Default Setting Recommended Setting
Show international numbers link on the invitation email
Show the link for Zoom International Dial-in Numbers on email invitations
On On
Toll Call
Include the selected numbers in the Zoom client and the email invitation via the international numbers link. Participants can dial into meeting with the numbers
Locked by admin Locked by admin
Choose where most of the participants call into or call from the meeting
An accurate selection can reduce unnecessary phone call delays to improve call quality
United States United States
3rd Party Audio
Users can join the meeting using the existing 3rd party audio configuration
Off Off
Mask phone number in the participant list Off Off
Global Dial-in Countries/Regions
Click the Edit icon to choose countries/regions that frequently have participants who need to dial into meetings. The dial-in phone numbers of these locations appear in the email invitation, and can be used by participants dialing in from those locations.
United States United States

Schedule a Meeting, for Class Sessions, Settings (changes are highlighted in light blue)

 
Setting Default Setting Recommended Setting
Topic My Meeting Class Name
Description  Optional Optional
When Current time Current time
Duration 1 hr Session length
Time Zone (GMT-4:00) Eastern Time (US and Canada) (GMT-4:00) Eastern Time (US and Canada)
Recurring Meeting Off On
Registration Required Off Off
Meeting ID Generate Automatically Generate Automatically

 

Security
Setting Default Setting Recommended Setting
Passcode On On
Waiting Room On Off, as long as you're using the only authenticated users can join

 

Video
Setting Default Setting Recommended Setting
Host Off Off
Participant Off Off

 

Audio
Setting Default Setting Recommended Setting
Dial Form United States United States

 

Meeting Options
Setting Default Setting Recommended Setting
Enable join before host Off Off
Mute participants upon entry Off

Off

Only Authenticated users can join Off Turn this on and make sure "UNF Only" is selected. Unless you are planning on having a non-UNF participant. 
Automatically record meeting Off On with Cloud recording
Alternative Hosts blank blank


Zoom Meeting Security

Class meetings should be secure, so unwanted participants don't disrupt your meetings. There are a few ways to do this.

  • Require participants to be authenticated UNF users. With this method, your students have to log into their UNF Zoom account to get into the meeting.
    • Some students, especially those with personal, non-UNF accounts, may be confused about this at first.
    • Authentication is required for polls, A+ attendance, breakout rooms, and statistics.
  • Use the waiting room and manually admit students as they join the meeting.
    • This option is less secure, but it is easier for students.
  • You can also use the waiting room and set it to admit people that have authenticated UNF Zoom accounts automatically.
    • Use this if you are inviting people to your class meeting that do not have UNF accounts. Students that have logged in will skip the waiting room.