Recommended Zoom Settings for Class Meetings

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Global Meeting Settings (changes are highlighted in light blue)

Security
Setting	Default Setting	Recommended Setting
Waiting Room When participants join a meeting, place them in a waiting room and require the host to admit them individually. Enabling the waiting room automatically disables the setting for allowing participants to join before host.	On	Off (more information on Zoom meeting security)
Waiting Room Options The options you select here apply to meetings hosted by users who turned 'Waiting Room' on	Everyone will go in the waiting room	more information on Zoom meeting security
Require a passcode when scheduling new meetings A passcode will be generated when scheduling a meeting and participants require the passcode to join the meeting. The Personal Meeting ID (PMI) meetings are not included.	On	On
Require a passcode for instant meetings A random passcode will be generated when starting an instant meeting	On	On
Require a passcode for Personal Meeting ID (PMI)	Off	Off
Embed passcode in invite link for one-click join Meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode.	On	On
Require passcode for participants joining by phone A numeric passcode will be required for participants joining by phone if your meeting has a passcode. For meeting with an alphanumeric passcode, a numeric version will be generated.	Off	Off
Only authenticated users can join meetings The participants need to authenticate prior to joining the meetings, hosts can choose one of the authentication methods when scheduling a meeting. Meeting Authentication Options: UNF Only (Default) \| Edit \| Hide in the Selection Sign in to Zoom \| Edit \| Hide in the Selection	On	On
Only authenticated users can join meetings from Web client The participants need to authenticate prior to joining meetings from web client	Off	On

Schedule Meeting
Setting	Default Setting	Recommended Setting
Host video Start meetings with host video on	Off	Off
Participants video Start meetings with participant video on. Participants can change this during the meeting.	Off	Off
Audio Type Determine how participants can join the audio portion of the meeting. When joining audio, you can let them choose to use their computer microphone/speaker or use a telephone. You can also limit them to just one of those audio types. If you have 3rd party audio enabled, you can require that all participants follow the instructions you provide for using non-Zoom audio.	Telephone and Computer Audio	Telephone and Computer Audio
Join before host Allow participants to join the meeting before the host arrives	Off	Off
Enable Personal Meeting ID A Personal Meeting ID (PMI) is a 9 to 11 digit number that is assigned to your account. You can visit Personal Meeting Room to change your personal meeting settings. Learn more	On	On
Use Personal Meeting ID (PMI) when scheduling a meeting You can visit Personal Meeting Room to change your Personal Meeting settings.	Off	Off
Use Personal Meeting ID (PMI) when starting an instant meeting	Off	Off
Mute participants upon entry Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves.	Off	On
Upcoming meeting reminder Receive desktop notification for upcoming meetings. Reminder time can be configured in the Zoom Desktop Client.	Off	Off

In Meeting (Basic)
Setting	Default Setting	Recommended Setting
Require encryption for 3rd party endpoints (SIP/H.323) By default, Zoom requires encryption for all data transferred between the Zoom cloud, Zoom client, and Zoom Room. Turn on this setting to require encryption for 3rd party endpoints (SIP/H.323) as well	On	On
Chat Allow meeting participants to send a message visible to all participants	On	On
Private chat Allow meeting participants to send a private 1:1 message to another participant.	On	On
Auto saving chats Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts.	Off	On
Sound notification when someone joins or leaves	Off	Off
File transfer Hosts and participants can send files through the in-meeting chat.	Off	On
Feedback to Zoom Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting	On	On
Display end-of-meeting experience feedback survey Display a thumbs up/down survey at the end of each meeting. If participants respond with thumbs down, they can provide additional information about what went wrong.	On Display for every meeting	On Display for every meeting
Co-host Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host.	On	On
Polling Add 'Polls' to the meeting controls. This allows the host to survey the attendees.	Off	On
Always show meeting control toolbar Always show meeting controls during a meeting	Off	On
Show Zoom windows during screen share	Off	Off
Screen sharing Allow host and participants to share their screen or content during meetings	On	On
Who can share?	Host Only	Host Only
Who can start sharing when someone else is sharing?	Host Only	Host Only
Disable desktop/screen share for users Disable desktop or screen share in a meeting and only allow sharing of selected applications.	Off	Off
Annotation Allow host and participants to use annotation tools to add information to shared screens	On	On
Allow saving of shared screens with annotations	On	On
Only the user who is sharing can annotate	Off	On
Whiteboard Allow host and participants to share whiteboard during a meeting	On	On
Allow saving of whiteboard content	On	On
Auto save whiteboard content when sharing is stopped	Off	Off
Remote control During screen sharing, the person who is sharing can allow others to control the shared content	On	On
Nonverbal feedback Participants in a meeting can provide nonverbal feedback and express opinions by clicking on icons in the Participants panel.	Off	On
Meeting reactions Allow meeting participants to communicate without interrupting by reacting with an emoji that shows on their video. Reactions disappear after 10 seconds. Participants can change their reaction skin tone in Settings.	On	On
Join different meetings simultaneously on desktop Allow user to join different meetings at the same time on one desktop device	Off	Off
Allow removed participants to rejoin Allows previously removed meeting participants and webinar panelists to rejoin	Off	Off
Allow participants to rename themselves Allow meeting participants and webinar panelists to rename themselves.	On	On
Hide participant profile pictures in a meeting All participant profile pictures will be hidden and only the names of participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting.	Off	Off

In Meeting (Advanced)
Setting	Default Setting	Recommended Setting
Report participants to Zoom Hosts can report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the Security icon on the meeting controls toolbar.	On	On
Breakout room Allow host to split meeting participants into separate, smaller rooms	Off	On
Remote support Allow meeting host to provide 1:1 remote support to another participant	Off	Off
Closed captioning Allow host to type closed captions or assign a participant/third party device to add closed captions	Off	On
Save Captions Allow participants to save fully closed captions or transcripts	Off	On
Far end camera control Allow another user to take control of your camera during a meeting. Both users (the one requesting control and the one giving control) must have this option turned on.	Off	Off
Group HD video Activate higher quality video for host and participants. (This will use more bandwidth.)	Locked by admin	Locked by admin
Virtual background Customize your background to keep your environment private from others in a meeting. This can be used with or without a green screen.	On	On
Allow use of videos for virtual backgrounds	On	On
Video filters Turn this option on to allow users to apply filters to their videos	On	On
Identify guest participants in the meeting/webinar Participants who belong to your account can see that a guest (someone who does not belong to your account) is participating in the meeting/webinar. The Participants list indicates which attendees are guests. The guests themselves do not see that they are listed as guests.	On	On
Auto-answer group in chat Enable users to see and add contacts to 'auto-answer group' in the contact list on chat. Any call from members of this group will be automatically answered.	Off	Off
Only show default email when sending email invites Allow users to invite participants by email only by using the default email program selected on their computer	Off	Off
Allow users to select original sound in their client settings Allow users to select original sound during a meeting	Off	Off
Select data center regions for meetings/webinars hosted by your account Include all data center regions to provide the best experience for participants joining from all regions. Opting out of data center regions may limit CRC, Dial-in, Call Me, and Invite by Phone options for participants joining from those regions.	Locked by admin	Locked by admin
Show a "Join from your browser" link Allow participants to bypass the Zoom application download process, and join a meeting directly from their browser. This is a workaround for participants who are unable to download, install, or run applications. Note that the meeting experience from the browser is limited	Off	On
Allow live streaming meetings	Off	Off
Request permission to unmute Select this option in the scheduler to request permission to unmute meeting participants and webinar panelists. Permissions, once given, will apply in all meetings scheduled by the same person.	Off	Off

Email Notification
Setting	Default Setting	Recommended Setting
When a cloud recording is available Notify host when cloud recording is available	On	On
Send a copy to the person who scheduled the meeting/webinar for the host	Off	Off
Send a copy to the Alternative Hosts	Off	Off
When attendees join meeting before host Notify host when participants join the meeting before them	On	On
When a meeting is cancelled Notify host and participants when the meeting is cancelled	On	On
When an alternative host is set or removed from a meeting Notify the alternative host who is set or removed	On	On
When someone scheduled a meeting for a host Notify the host there is a meeting is scheduled, rescheduled, or cancelled	On	On
When the cloud recording is going to be permanently deleted from trash Notify the host 7 days before the cloud recording is permanently deleted from trash	Off	Off

Other
Setting	Default Setting	Recommended Setting
Blur snapshot on iOS task switcher Enable this option to hide potentially sensitive information from the snapshot of the Zoom main window. This snapshot display as the preview screen in the iOS tasks switcher when multiple apps are open.	On	On
Direct call a room system Enable direct call to a room system from client	Off	Off
Invitation Email Your meeting attendees will receive emails in language based upon their browser/profile settings. Choose languages which your expected attendees will receive content in to edit.	English	English
Schedule Privilege You can assign users in your account to schedule meetings on your behalf. You can also schedule meetings on behalf of someone that has assigned you scheduling privilege. You and the assigned scheduler must be on a Paid plan within the same account. Assign scheduling privilege to	No one	No one

Global Recording Settings (changes are highlighted in light blue)

Recording
Setting	Default Setting	Recommended Setting
Local recording Allow hosts and participants to record the meeting to a local file	On	On
Hosts can give participants the permission to record locally	On	On
Cloud recording Allow hosts to record and save the meeting / webinar in the cloud	On	On
Record active speaker with shared screen	On	On
Record gallery view with shared screen	Off	Off
Record active speaker, gallery view and shared screen separately	Off	Off
Record an audio only file	On	On
Save chat messages from the meeting / webinar	On	On

Advanced cloud recording settings
Setting	Default Setting	Recommended Setting
Add a timestamp to the recording	Off	Off
Display participants' names in the recording	On	On
Record thumbnails when sharing	On	On
Optimize the recording for 3rd party video editor	Off	Off
Audio transcript	On	On
Save panelist chat to the recording	Off	Off
Automatic recording Record meetings automatically as they start	Off	Off
IP Address Access Control Allow cloud recording access only from specific IP address ranges	Off	Off
Only authenticated users can view cloud recordings The viewers need to authenticate prior to viewing the cloud recordings, hosts can choose one of the authentication methods when sharing a cloud recording.	Off	Off
Require passcode to access shared cloud recordings Passcode protection will be enforced for shared cloud recordings. A random passcode will be generated which can be modified by the users. This setting is applicable for newly generated recordings only.	On	Off
Auto delete cloud recordings after days Allow Zoom to automatically delete recordings after a specified number of days	Off	Off
The host can delete cloud recordings Allow the host to delete the recordings. If this option is disabled, the recordings cannot be deleted by the host and only admin can delete them.	Locked by admin	Locked by admin
Recording disclaimer Show a customizable disclaimer to participants before a recording starts	Off	Off
Multiple audio notifications of recorded meeting Play notification messages to participants who join the meeting audio. These messages play each time the recording starts or restarts, informing participants that the meeting is being recorded. If participants join the audio from telephone, even if this option is disabled, users will hear one notification message per meeting.	Off	Off

Global Telephone Settings (changes are highlighted in light blue)


Setting	Default Setting	Recommended Setting
Show international numbers link on the invitation email Show the link for Zoom International Dial-in Numbers on email invitations	On	On
Toll Call Include the selected numbers in the Zoom client and the email invitation via the international numbers link. Participants can dial into meeting with the numbers	Locked by admin	Locked by admin
Choose where most of the participants call into or call from the meeting An accurate selection can reduce unnecessary phone call delays to improve call quality	United States	United States
3rd Party Audio Users can join the meeting using the existing 3rd party audio configuration	Off	Off
Mask phone number in the participant list	Off	Off
Global Dial-in Countries/Regions Click the Edit icon to choose countries/regions that frequently have participants who need to dial into meetings. The dial-in phone numbers of these locations appear in the email invitation, and can be used by participants dialing in from those locations.	United States	United States

Schedule a Meeting, for Class Sessions, Settings (changes are highlighted in light blue)


Setting	Default Setting	Recommended Setting
Topic	My Meeting	Class Name
Description	Optional	Optional
When	Current time	Current time
Duration	1 hr	Session length
Time Zone	(GMT-4:00) Eastern Time (US and Canada)	(GMT-4:00) Eastern Time (US and Canada)
Recurring Meeting	Off	On
Registration Required	Off	Off
Meeting ID	Generate Automatically	Generate Automatically

Security
Setting	Default Setting	Recommended Setting
Passcode	On	On
Waiting Room	On	Off, as long as you're using the only authenticated users can join

Video
Setting	Default Setting	Recommended Setting
Host	Off	Off
Participant	Off	Off

Audio
Setting	Default Setting	Recommended Setting
Dial Form	United States	United States

Meeting Options
Setting	Default Setting	Recommended Setting
Enable join before host	Off	Off
Mute participants upon entry	Off	Off
Only Authenticated users can join	Off	Turn this on and make sure "UNF Only" is selected. Unless you are planning on having a non-UNF participant.
Automatically record meeting	Off	On with Cloud recording
Alternative Hosts	blank	blank

Zoom Meeting Security

Class meetings should be secure, so unwanted participants don't disrupt your meetings. There are a few ways to do this.

Require participants to be authenticated UNF users. With this method, your students have to log into their UNF Zoom account to get into the meeting.

Some students, especially those with personal, non-UNF accounts, may be confused about this at first.
Authentication is required for polls, A+ attendance, breakout rooms, and statistics.

Use the waiting room and manually admit students as they join the meeting.

This option is less secure, but it is easier for students.

You can also use the waiting room and set it to admit people that have authenticated UNF Zoom accounts automatically.

Use this if you are inviting people to your class meeting that do not have UNF accounts. Students that have logged in will skip the waiting room.