Data & Account Retention
Term-based courses created in UNF’s Canvas LMS are retained for five years after the end of the term in which the course section was offered. Once the retention period passes, the term-based course is deleted during the next intersession, including all content and records of student activity. For example, a course offered in Fall 2016 will be deleted at the end of the Spring 2022 term.
Effective December 2021, a user’s account and data will be deleted from Canvas if both of the following conditions are met:
- User is no longer associated with any term-based courses in Canvas
- User is no longer an active faculty, student, or staff
Starting with the Fall 2021 term, all users’ LMS data will be retained in Canvas courses until the end of the 5-year course retention period, even after those users are no longer active faculty, student, or staff and no longer have access to Canvas. This change provides instructors and academic departments with access to records of instructional activity for the full 5-year retention period for all semesters from Fall 2021 forward.