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DELEGATIONS OF AUTHORITY

Delegations of Authority are intended to supplement the authority granted to the University of North Florida Board of Trustees and the University President in Chapter 1001, Part IV, Florida Statutes (2007), resolutions and regulations of the Florida Board of Governors, the Resolution on Presidential Authority adopted by the University of North Florida Board of Trustees on July 16, 2018 and UNF regulations, policies and procedures.

 

The Delegations of Authority contained herein are valid for the period or purpose specified in the delegation or until revoked by the delegator in writing. Most delegations cannot be further delegated and are subject to other limitations. Please carefully review the text of any delegation before acting.

 

Although addressed to individuals, the Delegations are intended to delegate the specific authority described to the office and title of the recipient delegee.

 

In the case of the President's prolonged absence from the office, the Temporary Leadership in the Event of the President's Absence delegation allows for the Interim Provost and Vice President of Academic Affairs to assume all of the authority and responsibility of the President until the Board of Trustees takes further action.

 

If you have a situation in which you need a copy of an original Delegation of Authority, please contact generalcounsel@unf.edu  

Delegations of Authority

ADMINISTRATIVE
Delegated Authority From Designee Additional Information

Annual Certification to Florida BOG of UNF's Compliance with BOG Regulation 10.002

President

AVP Research

Shall not be further delegated.

Certify Rules

President

VP & General Counsel

Attend administrative hearings applicable to state universities and to certify rules. Shall not be further delegated.

Budgeting & Accounting

President

Chief Budget Officer

Shall not be further delegated.

Corporate Secretary Certifications

President

VP & General Counsel

Shall not be further delegated.

Custodial Responsibility for Property & Equipment

President

All VPs

Authorizes further delegation of this responsibility to the appropriate department heads (AVPs, deans, directors & chairs) within each officer's area of responsibility.

Executive Director UNF Foundation

President

VP, University Development & Alumni Engagement

Shall not be further delegated.

Information Security Manager

President

Director of IT Networking

Shall not be further delegated.

Intercollegiate Athletic Program

President

Director of Athletics

Shall not be further delegated.

Issuance of Human Resources Notices and/or Communications

VP Administration & Finance

AVP A&F (Hale)

May be further delegated to the Director, Office of Human Resources

Recording & Disposal of Lost & Abandoned Personal Property

President

Director, Police & Public Safety

Shall not be further delegated.

University Data

President

Director, Institutional Research

To certify & manage the submission of data to the State University Management System, BOT regulation 3.007

Shall not be further delegated.

Whistle-blower Complaints

President

Chief Audit Executive

Authorized to receive and investigate whistle-blower complaints.

Shall not be further delegated.

 

APPOINTMENT
Delegated Authority From Designee Additional Information
Administrative & Professional Personnel President All VPs The Provost & VP Academic Affairs my further delegate authority to the Associate Provost
Faculty President Provost & VP Academic Affairs Shall not be further delegated.

 

APPROVAL AUTHORITY
Delegated Authority From Designee Additional Information
International Travel President All VPs The Provost & VP Academic Affairs my further delegate authority to the Associate Provost
Membership & Dues in Professional and/or Other Organizations President All VPs The Provost & VP Academic Affairs my further delegate authority to the Associate Provost
Moving Expenses President All VPs The Provost & VP Academic Affairs my further delegate authority to the Associate Provost
Outside Employment / Activity President All VPs Shall not be further delegated
Sponsored Credit Institutes President Provost & VP Academic Affairs Shall not be further delegated
State University Research Commercialization Assistance Grants President Provost & VP Academic Affairs

AVP for Research & Sponsored Programs

Shall not be further delegated
- President All 7 VPs -

 

SIGNATURE AUTHORITY
Delegated Authority From Designee Additional Information

Academic Agreements, which include but are not limited to:

Affiliation Agreements

Articulation Agreements

Agency Agreements

Contracts with partner institutes

Grants

Memoranda of Understanding

Memoranda of Agreement

Extensions & renewals thereof

President


Provost & VP Academic Affairs

Any further delegation of this authority shall not be granted below the level of Dean / Director and a copy provided to the Office of the General Counsel.

Academic Agreements      Provost & VP Academic Affairs      Executive Assistant to the Provost, Director of Planning, AA  
Academic Agreements      Provost & VP Academic Affairs  Associate Director Career Services Center, COAS Limited to Cooperative Education Agreements for COAS
Academic Agreements Provost & VP Academic Affairs  Dean, CCEC Limited to Cooperative Education Agreements for CCEC
Academic Agreements Provost & VP Academic Affairs  Executive Director, Florida Institute of Education Limited to Cooperative Education Agreements for FIE
Academic Agreements Provost & VP Academic Affairs  Dean, Graduate School      Limited to agreements between the Board of Trustees and a graduate student of the University relating to the publication and distribution of his or her thesis or dissertation. These contracts include thesis and dissertation availability agreements and similar contracts, including any extensions, renewals or amendments of those contracts.

Business & Finance Agreements, which include, but are not limited to:

Contracts

Memoranda of Understanding

Leases

Licenses

Memoranda of Agreement

Purchase Orders

Forms

Letters of Agreement

Applications

Extensions & renewals thereof

President

VP Administration & Finance

VP A&F will sign contracts less than $500,000 and forward to the President for signature contracts greater than $500,000.

Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.

Construction and Land Use Agreements

President

VP Administration & Finance

Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.

Construction Change Orders

President

VP Administration & Finance

VP Administration & Finance

AVP A&F (Hale)

Shall not exceed the sum of $75,000 for any single change order.

May be further delegated to the Director, Campus Planning, Design & Construction

Construction, Repair & Renovation of Facilities

VP Administration & Finance

AVP A&F (Hale)

Authority is limited to contracts that do not exceed $75,000 in price.

Employee Supplement Check Requisitions for DSOs

President

VP Administration & Finance

Shall not be further delegated.

Food Truck Letters of Permit

VP Administration & Finance

AVP A&F (Smyth)

Shall not be further delegated.

Foundation Agreements, which include, but is not limited to:

Contracts

Memoranda of Understanding

Memoranda of Agreement

Forms

Letters of Agreement

Applications

Extensions & renewals there of

President

VP University Development & Alumni Engagement

Any further delegation of this authority shall not be granted below the level of Dean / Director and a copy provided to the Office of the General Counsel

Housing & Residence Life Agreements

VP Administration & Finance

Senior Director, Housing & Residence Life

Shall not be further delegated.

International Exchange Agreements, which include but are not limited to:

Memoranda of Understanding

Memoranda of Agreement

Letters of Agreement

Contracts

Licenses

Extensions & renewals thereof

President

Provost & VP Academic Affairs

Shall not be further delegated.

IPTM Agreements, which include, but are not limited to:

Contracts

Memoranda of Understanding

Leases

Licenses

Memoranda of Agreement

Purchase orders

Forms

Letters of Agreement

Applications

Extensions & renewals thereof

President

VP Administration & Finance

AVP A&F (Smyth)

Limited to contracts less than $500,000. Contracts greater than $500,000 or that stipulate "president's original signature" shall be forwarded to the President.

MOCA Business Agreements, which include, but are not limited to:

Certificates

Contracts

Deeds

Notes

President

VP Administration & Finance

Shall not be further delegated.

Mutual Aid Agreements

President

Director, Police & Public Safety

Shall not be further delegated.

Outside Legal Counsel & Professional Expert Agreements

President

VP & General Counsel

Negotiate, approve, execute & administer these contracts.

Shall not be further delegated.

Perquisites

President

VP Administration & Finance

Shall not be further delegated.

Personal Action Forms, Overtime Forms, OPS Contracts & OPS Personnel Action Forms

President

All VPs

Personnel Action Forms can be further delegated as appropriate by the VPs.

Purchasing & Contracting

VP Administration & Finance

AVP A&F (Smyth)

AVP A&F (Smyth)

Director, Procurement Services

Associate Director, Procurement Services

Only to the extent that the total sum of any such purchase order or contract does not exceed $500,000.

Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.

Sponsored Research Trust Fund Agreements, which include, but are not limited to:

Contracts

Cooperative Agreements

Memoranda of Agreement

Grants

Purchase of Service Contracts

Purchase Orders

President

AVP Research

Contracts & grants for no more than $500,000 may be approved & executed by AVP Research.

Contracts & grants for more than $500,000 but less than $1,000,000 must be approved by AVP Research but executed by VP AA.

Contracts for more than $1,000,000 must be approved & executed by the President.

May further delegated to Director, Grants & Contract Accounting, approval & signature authority for contracts no more than $25,000.

Use of Space in University Facilities by Third Parties

President

VP Administration & Finance

Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.

Use of space in recreation fields, UNF Arena, Field House, UNF soccer / track stadium, baseball stadium & tennis complex

VP Administration & Finance

Senior Director, Department of Recreation & Wellness

Shall not be further delegated.

Use of space in the John A. Delaney Student Union & J.B. Coxwell Amphitheater

VP Administration & Finance

Director, Student Union

Shall not be further delegated.

Use of space in University Center & Fine Arts Center

VP Administration & Finance

AVP A&F (Smyth)

AVP A&F (Smyth)

Director, Business & Parking Services

Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.

Use of Hayt Golf Learning Center

VP Administration & Finance

AVP A&F (Smyth)

AVP A&F (Smyth)

Director, Business Services

Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.

Use of Parking Facilities, which includes:

Contracts for lease

Agreements for the use of parking facilities

VP Administration & Finance

AVP A&F (Smyth)

AVP A&F (Smyth)

Director, Business & Parking Services

Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel.