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The University Support Personnel Association Bylaws

Article I - Name

The name of this constituent association shall be the University Support Personnel Association of the University of North Florida. Hereafter the association will be referred to as the USPA.

Article II - Purposes

The USPA shall be concerned with all activities that affect its members as specified in the University of North Florida Constitution.


The USPA shall also serve as a forum wherein an individual or group of its members may voice their beliefs, concerns, problems and/or suggestions regarding any and all aspects of the University. The USPA shall be the representative voice of its members and shall work closely with the administration and other constituent associations in the overall governance of the University as provided for in the Constitution of the University of North Florida.

Article III - Membership

The membership shall include all persons who have achieved permanent status in USPS positions at the University of North Florida.

Article IV - Officers

USPA officers shall consist of the President, Vice President, Secretary and Treasurer. Any member of the USPA shall be eligible to serve as an officer.


The President

The President shall act as presiding officer of the USPA and chair of the Staff Affairs Committee. In addition to the duties prescribed by the USPA's parliamentary authority, the President shall represent the USPA at meetings, conferences, and other occasions, provide leadership for USPA activities, keep the membership advised concerning needs, programs, and accomplishments of the USPA, coordinate the work of the USPA, serve as an ex officio (nonvoting) member of all USPA committees, appoint such special committees as the USPA deems necessary to conduct business and be the accountable officer for the USPA's budget.


The Vice President

The Vice President shall- assume the duties of the President in the President's absence. In the event of a vacancy in the office of the President, the Vice President shall succeed to the Presidency for the duration of the unexpired term.


The Vice President shall assist the President in coordinating USPA work- receive motions, resolutions, and proposals from the members and place all such matters on a legislative calendar in the order received.


The Treasurer 

The Treasurer shall receive, report and deposit the funds of the USPA and disperse the same in accordance with the USPA's budget. 


The Secretary

The Secretary shall keep the records and minutes of the USPA's proceedings and make a report at each USPA meeting, which shall be available to members upon request.


The Secretary shall conduct the USPA's general correspondence, notify members of meeting time and place, make the physical arrangements for USPA meetings, maintain the records of the USPA and Staff Affairs Committee Meetings, notify officers, committee members, and delegates of their election, and, in the absence of both President and Vice President, call the meeting to order and preside until the election of a President.


Terms of Office

Officers shall be installed at a specified fall general assembly. Terms of office shall begin immediately upon installation and shall terminate when successors are installed.


No officer may hold more than one office at a time or serve more than two consecutive terms in the same office, An officer who has served more than half a term is considered to have served a full term in that office.



If the position of President becomes vacant and the Vice President is unable to fulfill these duties, then an interim President may be appointed by a majority vote of the remaining officers and Staff Affairs Committee until elections can be held at the next general assembly meeting. 


In the event of a vacancy in the office of the Vice President, Treasurer, or Secretary, the vacant position may be appointed by the President and approved by a majority vote of the remaining officers and Staff Affairs Committee. 



Failure to execute faithfully the duties of the office constitutes cause for an officer's removal. Removal of an officer shall require a two-thirds majority vote of the Staff Affairs Committee.

Article V - Conduct of Business

Section 1

- The rules of order of the USPA shall be in accordance with Robert's Rules of Order, Newly Revised.


Section 2

- All members have the right and privilege to attend meetings of the USPA without fear of sanction, provided prior approval has been granted by their supervisor.


Section 3

- The USPA shall meet at least once yearly in the spring semester. Special meetings may be called at the discretion of the USPA president.


Section 4

- The Staff Affairs Committee will meet as needed with a minimum of once per semester. This meeting is open to all USPA members. However, agenda items should be given to an officer or representative before the meeting time.


Section 5

- Special meetings may be called with due notice by the president of the USPA.


Section 6

- The secretary shall give members due notice of all regular meetings. Notice of all meetings shall indicate the agenda to be considered.


Section 7

- A quorum for any general meeting of the USPA shall consist of those members in attendance. A majority of committee members shall constitute a quorum for all USPA committee meetings. There shall be no proxy votes.


Section 8

- The usual order of business will be as follows: 

    -Approval of minutes

    -Report of officers and representatives

    -Report of Staff Affairs Committee

    -Reports of ad hoc committees

    -Legislative calendar


Section 9

- Members are to present motions, resolutions and proposals to the vice president of the USPA prior to the scheduled meeting date. The vice president shall place all such items on the legislative calendar in the order they are received. Items may be removed from the calendar by a majority of the members voting for any reason, including immediate action by the body or referral to the appropriate committee.


Section 10

- The meetings of the USPA are open, and when permission is granted by the presiding officer, non-members may have the floor. 

Article VI - Nominations and Elections

Section 1

- Nominations of USPA officers shall be made at least 10 working days prior to the spring general assembly meeting. No member may accept nominations to more than one office. No officer shall serve more than two terms in the same position. A term, wherever mentioned in this document, shall be construed to be two years.


Section 2

- Election of USPA officers shall be by ballot at a designated place during the spring general assembly. If no candidate for a USPA office receives a majority of votes cast, the two candidates receiving the most votes for that office shall be in a runoff election conducted after the general election and before the new fiscal year begins.


Section 3

- Prior to the annual meeting, the presiding officer shall send out a call for volunteers for all positions on the Staff Affairs Committee scheduled to become vacant on the date of the spring general assembly meeting. These nominations shall be in accord with the representative appointment described in Article VII of these bylaws. Additional nominations for positions on this committee may be made from the floor. The USPA president shall select delegates or representatives to other University committees as required.


Section 4

- There shall be no proxy votes.  

Article VII - Committees

Section 1

- There shall be one standing committee, the Staff Affairs Committee, which shall be the primary legislative body of the USPA, and such special committees as are necessary for the USPA to conduct its affairs and meet its responsibilities.


Section 2

- Except as provided hereafter, the Staff Affairs Committee shall have 11 members.


Section 3

- Each Staff Affairs Committee member shall be elected for one term. No committee member shall serve more than two consecutive terms in the same position. To fill a vacancy, a member shall be appointed by the president of the USPA and approved by the Staff Affairs Committee. This member shall be considered to have served a full term.


Section 4

- Committee members who fail to execute faithfully the duties of their positions or who fail to attend three consecutive meetings may be removed by vote of the Staff Affairs Committee. A vacancy in any committee position shall be filled by invitation by the president and appointment thereafter.

Article VIII - Finance

Section 1

- Prior to the spring general assembly, the President shall submit to the USPA a proposed budget for the following fiscal year. Upon approval by the USPA, the budget will take effect in the upcoming fiscal year.


Section 2

- Any funds allocated to the Association shall be handled through the office of Administration and Finance and shall be included in the University's Annual Operating Budget. The USPA President shall be the accountable officer.

Article IX - Amendments

Section 1

- The USPA may amend these bylaws by a majority of the members present and voting, provided that the text of the proposals to amend have been made available to the members of the USPA at least two weeks (ten working days) prior to the meeting at which the amendments are to be considered.