Article I - Name
The name of this constituent association shall be the University Support Personnel Association of the University of North Florida. Hereafter the association will be referred to as the USPA.
Article II - Purposes
The USPA shall be concerned with all activities that affect
its members as specified in the Constitution, rules, policies, and
procedures of the University of North Florida and its Board of Trustees and any
governance enacted by the Florida Board of Governors and Florida Law.
The USPA shall also serve as a forum wherein an individual or group of its members may voice their beliefs, concerns, problems and/or suggestions regarding any and all aspects of the University and their employment.
Article III - Membership
Membership includes all persons who
have achieved permanent status in USPS positions at the University of North
Florida. Hereafter the membership shall be referred to as the USPS or Members.
The USPA Staff Affairs Committee (SAC) will seek advice from and collaborate with the Office of Human
Resources where questions of eligibility arise, except as provided in the UNF
Constitution. No member of the University Support Personnel Association shall
be a member of any other UNF constituent association simultaneously.
Article IV - USPA Roles
Committee (EC) and the Non-Executive Committee (NEC) together
shall be known as the Staff Affairs Committee. Please see Article VII for
the roles and responsibilities of the Staff Affairs Committee (SAC).
The Executive Committee is
the USPA Officers will be referred to as Executive Committee, which
shall be referred to as EC.
EC will consist of the
USPS member shall be eligible to serve as an officer.
- Executive Committee
shall perform the duties prescribed herein.
only responsible party able to receive, report, dispense and deposit
the funds of the USPA
for all electronic and non-electronic communication
provided to USPA Members. Electronic communication is defined as, the
communication which uses electronic media to transmit the information or
message using computers, e-mail, telephone, video calling, FAX machine,
only responsible party able to provide ITS access to authorized
only responsible party able to create webpages, Social Media and
email accounts for the USPA, unless otherwise authorized by the USPA President.
- The duties
of the Four Offices within the EC
act as presiding officer and chair of the Staff Affairs Committee.
represent the USPA at meetings, conferences, and other UNF occasions (such
as award assemblies, etc.).
also provide leadership and coordination for activities, programs,
and appoint special committees as the Staff Affairs Committee deems
necessary to conduct except the Gabor.
the authority to designate another member to represent the USPA at
functions that require representation.
the authority in the event of a vacancy in any of the officer roles, to
appoint an individual to fill the vacancy. All appointments will be
confirmed by a majority vote
of members on the Staff Affairs Committee.
assist the President in coordinating USPA work, receive motions,
resolutions, and proposals from the members and place all such matters
on a legislative calendar in the order received
serve as Chair of the Gabor Award Selection Committee.
serve with the I.D.E.A Committee Chair and Humanitarian Committee Chair to
assist in the duties of the Special Committees
- In the
absence of the President, the Vice President will assume the duties of the
- In the
event of a vacancy in the Office of the President, the Vice President
shall succeed the Presidency for the remainder of the
receive, report and deposit the funds of the USPA and disperse the same in
accordance with the Espies budget.
render to the USPA an account and statement of all financial transactions
at designated times as the USPA may determine.
- Shall at all reasonable
times exhibit USPA books and accounts to any member of
the USPA with the appropriate application.
be the accountable officer for the USPA’s budget
in general perform all duties incident to management of the Office of
Treasurer for the USPA.
the absence of the Treasurer, the President, Vice President and Secretary, in
this order, has the right to receive, report and deposit the funds of the USPA
and disperse the same in accordance with the USPA's budget.
keep the records of the SAC's proceedings and shall make a report at
each USPA meeting.
records and minutes shall be maintained by the Secretary and shall be
available to members upon reasonable request.
conduct the USPA's general correspondence; notify members of meeting time
and place; make the physical arrangements for USPA meetings; maintain the
records of the USPA, its officers, and committees; assist the
officers, committees and members, and delegates of the election.
the absence of both the President and the Vice President, call the meeting
to order and preside over it
the event of a vacancy in the President and Vice
President roles, will hold the office until the election of a President
Terms of Office
- After the conclusion of the elections, occurring
every two years, chosen Officers shall assume offices starting July
Officer may not hold more than one office at a time.
- An Officer shall not be a
member of any other Constituent Association.
USPA President shall have the authority to appoint Officers to fill vacancies
for the remainder of unexpired terms. In the event of a vacancy in the office of the
Vice President, Treasurer, or Secretary, the vacant position may be
appointed by the President and approved by a majority vote of the
remaining officers and Staff Affairs Committee. If the
candidate to fill the open role is not approved, then the role
will remain open until an approved USPA member is selected.
the position of President becomes vacant and the Vice President is unable to
fulfill these duties, then the Secretary will preside until an
interim President may be appointed by a majority vote of the remaining officers and Staff Affairs Committee for the remainder of the unexpired term.
- Failure to faithfully execute
the duties of the office constitutes cause for an
- Removal of an officer shall
require a two-thirds majority of those members
voting in a called ballot.
Hereafter the USPA
Non-Executive Committee will be referred to as NEC, which shall consist
of no more than 11 volunteer members. Any USPS
member shall be eligible to serve as a Non-Executive Committee
Member. The NEC shall perform the duties prescribed herein.
Non-Executive Committee is
assist in all USPA business.
any concerns, questions or suggestions to the President and the Vice
President, in the absence of the President.
- To preside
over the USPA Executive Committee Election with the support of the
I.D.E.A. Committee. Nominees may not be part of the Election process
under any circumstances.
- To work
with the Secretary to ensure all Advisory Board positions remain
to assist the I.D.E.A Committee and USPA Humanitarian Committee in
events brought to and approved by
the Staff Affairs Committee.
bring any issues or suggestions before the Staff Affairs Committee from
USPA Members or themselves.
- Can only
miss two consecutive meetings unless granted permission by the Staff Affairs Committee.
to faithfully execute the duties of the NEC member or fail to attend three
consecutive meetings constitutes cause for an NEC
of the NEC Member is conducted by a vote of the Staff
Affairs Committee. A vacancy in any NEC committee
position shall be filled by SAC suggestion, invitation by the President and approval by the Staff Affairs
Article V - Conduct of Business
The rules of order of the USPA shall be in
accordance with Robert's Rules of Order, Newly Revised.
All members have the right and privilege to
attend general meetings of the USPA without fear of sanction, provided prior approval
has been granted by their supervisor. Notice of a Staff Affairs Committee meeting shall be given within five business days prior to the scheduled meeting date.
The USPA shall meet at least once yearly. The regular meeting in the Spring Semester will be termed as the Annual meeting. Special meetings may be called at the discretion of any USPA EC.
The USPA EC shall meet monthly to determine if there is new business to bring to the Staff Affairs Committee meeting. Notice of a Staff Affairs Committee meeting shall be given within five business days prior to the scheduled meeting date.
A quorum for any general meeting of the USPA shall consist of those members in attendance.
A majority of committee members shall constitute a
quorum for all USPA committee meetings. There shall
be no proxy votes.
Members are to present motions, resolutions and proposals
to the President or Vice President
of the USPA prior to a scheduled meeting date. The President or Vice President
shall direct the Secretary to place such items on the meeting agenda in the
order they are received. Items may be removed from the agenda by a majority of
the members voting for any reason, including immediate action by the body or
referral to the appropriate committee.
The meetings of the USPA are open, and when permission is granted by the presiding Officer, non-members may have the floor.
The President shall act as Chairman of all meetings of the
USPA. In the absence of the President, the order of succession is as follows:
I. Vice President
In the absence of these Officers, the Staff Affairs
Committee may appoint any USPA member to serve as temporary Chairman.
All members have the right and privilege to request viewing of the USPA books and accounts with the proper application submitted.
Article VI - Nominations and Elections
- Nominations of USPA officers shall be made at
least 15 working days prior to the election, occurring every two (2) years, being held at the Annual Meeting.
- Nominees must formally accept their nomination in order to be placed on the election ballot. No member may accept nominations to more than one office.
- Nominees may not be part of the Election process under any circumstances.
- The names and bios of each candidate shall be published at the beginning of the election period, as defined by the Staff Affairs Committee.
Staff Affairs Committee shall prepare a ballot that contains the
names, grouped by office and arranged alphabetically, of all individual
nominees who have accepted nomination. Write-in candidates will be accepted.
- Elections will occur every two (2) years at the Annual Meeting.
- The Election process shall be the responsibility of the SAC with the help of the I.D.E.A. Committee.
will be conducted by electronic, traditional means, or a combination of both, as determined by the
Staff Affairs Committee.
- Nominees may not be part of the Election process under any circumstances.
of USPA officers shall be by majority vote. A majority of the USPA members voting
during the election shall constitute the majority necessary to elect an
- A Non-Partisan individual shall verify the ballots.
- No member of the SAC can stand in the role of the Non-Partisan.
shall be no proxy votes.
Article VII - Committees
Advisory Boards Council:
Staff Affairs Committee:
Hereafter the Staff Affairs Committee
shall be referred to as SAC. EC and the NEC together shall be known as the Staff Affairs Committee (SAC).
SAC shall have 15 members. This membership shall consist of the USPA Executive Committee (EC) (4), and eleven (11) USPA Non-Executive Committee (NEC) members.
- The Role of the SAC is to present issues, ideas, and community news to the
entirety of the USPA membership.
- The role of the SAC is to reach out to all members of the USPA Community to find out their concerns.
- Required to nominate a SAC member for the following Chair positions. SAC members cannot serve as Chair for more than one committee.
- Advisory Boards Committee Chair
- I.D.E.A. Committee Chair
- USPA Humanitarian Committee Chair
- This committee will meet at minimum twice a year
- The SAC is the only body to preside over the USPA Executive Committee Election with the assistance of the I.D.E.A. Committee. Nominees may not be part of the Election process under circumstances.
Gabor Award Selection Committee:
- Hereinafter the Advisory Council shall be referred to as AC.
- The AC shall consist
of one (1) appointed SAC Advisory Council
chair, and the minimum number of members required for each of the
Boards Council Chair must be appointed by the SAC and be an active member in
- The AC shall act as a SAC subcommittee and will
bring Advisory Board issues, ideas and community news
to be presented at a scheduled USPA SAC meeting.
- The AC shall meet before a scheduled SAC meeting bringing
all related information about the Advisory Boards to the AC Chair.
- The AC Chair will provide the SAC feedback from
the AC Members concerning all advisory board issues.
- The AC Chair shall present all reports from the Advisory Boards
at the next SAC Meeting.
- Hereafter the Gabor Award Selection Committee
shall be referred to as the GAC.
- The GAC shall consist of the USPA President, Vice
President, Secretary, Treasurer, and three (3) to seven (7) additional USPS
- The Vice
President of the USPA will act the Chair of the GAC.
- The GAC shall follow the
guidelines as laid out in the Gabor Selection Committee: Policies and
The EC shall identify such Special Committees as may be required from time to time to accomplish the goals and objectives of the USPA. These Special Committees shall be agreed upon by majority vote of the SAC at a scheduled meeting. Special Committees serve in an advisory capacity to the President. Special Committees are presided over by the Vice President of the USPA, unless otherwise decided by a majority vote of SAC members, on behalf of the President.
- Stands for Inclusion, Diversity, Election, and Assembly.
- Must have a minimum of 3 members, in addition to the I.D.E.A. Committee Chair and Vice President, but not to exceed 15. Can consist of SAC or Non-SAC members.
- Will be responsible for planning and executing USPA events and under the direction of the Vice President and SAC.
- Will assist the SAC with the USPA Election Process. Nominees may not be part of the Election process under any circumstances.
- The I.D.E.A Committee Chair:
- Must be appointed by the SAC and be an active member in the SAC
- Will be responsible for making sure all proposed Events and Budgets are approved by the SAC before said events occur.
The Humanitarian Committee is
A subcommittee under the I.D.E.A Committee under the direction of the Vice President, I.D.E.A. Committee Chair and Humanitarian Committee Chair.
- Must have a minimum of 3 members, in addition to the Humanitarian Committee Chair and Vice President, but not to exceed 15. Can consist of SAC or Non-SAC members.
- Will be responsible for having, at minimum, one fundraising event for the USPA annually.
The Humanitarian Committee Chair
Must be appointed by the SAC and be an active member in the SAC.
for making sure all
are approved by the SAC before said events occur.
Must submit all funds raised to the Treasurer as soon as the event is concluded or next business day.
members who fail to execute faithfully the duties of their positions or who
fail to attend three consecutive meetings may be removed by vote of the Staff
Affairs Committee. A vacancy in any committee position shall be filled by
invitation by the President and appointment thereafter.
Article VIII - Finance
Sixty (60) days prior to the end of the fiscal year, the President
shall submit to the SAC a proposed budget for the following fiscal year. Upon
approval by the SAC, the budget will take effect in the upcoming fiscal year.
Any funds allocated to the USPA shall be handled through the office of
Administration and Finance and shall be included in the University's Annual
Operating Budget. The USPA Treasurer shall be the accountable officer.
Article IX - Amendments
may amend, alter, rescind or repeal these bylaws by a majority of the
members present and voting, provided that the text of the proposals to amend have
been made available to the members of the USPA at least two weeks (ten working days) prior to the meeting or election at which the amendments are to be considered.