As part of the Division of Administration & Finance, UNF's Procurement Services works as a service function that supports the University's mission and vision. Housed in Ann & David Hicks Hall and the Central Receiving building (main campus), this staff of twelve full-time employees provides value-added services in procurement, receipt and delivery of the materials, supplies and services necessary to support the University's programs and activities. In addition to the management staff, Procurement Services is comprised of a sourcing/buying staff and the administrative staff that support their actions. The professionals in Procurement provide research and guidance to affect strategic sourcing as well as managing the end-to-end process of acquiring the goods and services needed by UNF Departments/Units to fulfill their mission for the University. This staff also manages operations of iContracts, the University's central document approval and signature routing system. The Central Receiving Staff can frequently be seen all over campus delivering goods shipped to the Central Receiving facility as well as assisting Departments with the return of unsatisfactory/damaged goods.
Procurement Fiscal Year End Dates:
Deadlines for submission of bid requests for FY '18 processing are:
ITN's (Invitation to Negotiate) - March 30, 2018
RFP's (Request for Proposal) - April 27, 2018
ITB's (Invitation to Bid) - May 25, 2018
Procurement Services must receive requests for bid related actions via requisition or email by these dates for contracts that need to be in place by July 1, 2018 (beginning of FY '19)
Procurement Services is excited to announce release of an Expenditure Matrix for use by UNF employees as they conduct business on behalf of the University. The matrix was developed in conjunction with the Controller's office and represents a consolidation of the PCard, Direct Pay, Requisition and iContracts allowable/required lists used in the past. The matrix should make it easier for University employees to determine how to acquire and pay for the goods and services needed for the fulfillment of their duties at UNF. Effective on October 1, 2017, the matrix can be accessed here: Expenditure Matrix
Orders for furniture items that cost less than $1000 should
be placed with Workspace
Interiors by Office Depot and charged to your p-card. Departments needing assistance with those purchases should contact Amy Rogers with Workspace Interiors by Office Depot at (321) 806-5113 or firstname.lastname@example.org.
Orders for furniture items that exceed $1000 or require
interior decorator/design services should complete a Furniture
Request Form and email to email@example.com. Procurement Services will review the
information and pass the form along to our Preferred Vendor who will schedule a
meeting to further discuss your needs. Once you receive the final quote back from
the Preferred Vendor you will enter a requisition in Banner and forward your
quote to firstname.lastname@example.org
as backup documentation.
Uniform Guidance - Implementation of 2 CFR 200:
The University of North Florida has delayed implementation of the new Uniform Guidance Procurement Standards until July 1, 2018 as provided by the waiver of the procurement rules stated in COFAR FAQ, Section 110-6, released November 26, 2014. In the interim, The University of North Florida's existing policies and procedures and OMB Circular will continue to apply.
The University of North Florida has recognized the following cost savings due to Procurement Services actions.
FY 14 Total: $ 716,837
FY 15 Total: $ 6,322,371
FY 16 Total: $ 4,569,178
FY 17 Total: $ 6,295,275
FY 18 - 1st Qtr: $ 1,655,166
FY 18 - 2nd Qtr: $ 3,033,000
FY 18 - 3rd Qtr: $ 1,757,087
Creating a Requisition Manual