Daniel Memorial Inc. (Daniel Kids) serves over 2,000 children through various programs including inpatient psychiatric care, behavior management, foster care, adoption, and counseling. The Raptor Solutions team developed an Incident Reports Tracking System (IRTS) to streamline the risk management incident report tracking, approval and aggregation of report data. The main function of the IRTS is to gather information from reporters (i.e. employees or witnesses to an incident), approve reports (functionality restricted to directors and managers), and export report data on a quarterly and annual basis. The IRTS is accessible to all employees at all Daniel Kids locations in a closed (intranet), web-based system. The MVC programming model allowed each component of the system to be developed and tested independently and joined together as the development process progresses. This approach also allowed for flexibility in a team development environment.

Features:

•     Abilty for any Daniel Kids employee to report an incident
•     Ability for appropriate supervisors and managers approve an incident reportv
•     Ability for administrators to manage user accounts
•     Ability for administrators to manage list of programs
•     Abiity for exporting incident report data into Excel
•     Ability to search for an incident report

College students do not have access to a comprehensive solution to assess their career skills, manage a career plan, maintain a current resume and other artifacts (i.e., code examples and design documents). The primary purpose of the Career Skills Assessment and Portfolio system is to provide such a solution for students enrolled in the UNF School of Computing, and potentially to other students throughout UNF. Students will have access to a central repository for storing their resume, a current list of references, and a collection of artifacts that represent their skills and experience. Students will have the ability to direct potential employers to their portfolio.

Features:

•     Ability to assess and document career skills (i.e., leadership, communication, teamwork)
•     Ability to create career skills improvement plan
•     Goal planner for developing a timeline for achieving specific career goals
•     Tracking of education and employment history
•     Resume and reference management
•     Artifact repository
•     Ability for employer to access student resume, artifacts, and other portfolios

World Arts Film Festival (WAFF) is a film and arts event program in Jacksonville, Florida serving all ages and abilities, including those with special needs. The annual three-day festival screens over 100 short independent films from around the world, while simultaneously producing educational panels, interactive workshops, receptions and awards. The organization benefits the community by making the arts accessible to everyone. In order to make the event more engaging while providing feedback for the contributing artists, WAFF wanted a voting application. During the film festival, every hour a set of films is screened simultaneously. World Arts Film Festival wants to enable audience to vote on the screened films at the end of every hour. Audience will be able to cast a single vote on one of the films presented in the previous hour. WAFF wanted two standalone applications, one mobile and one web, to provide a voting platform that treats each voter as a unique entity and allows one vote per block of films presented over a three day event. The votes received will be calculated and displayed on a screen “Leader Board” for the public, then stored for later use by the organization. Additionally, the system will collect anonymous voter demographic data for use with marketing and grant applications.

Features:

•     Ability for audience to cast one vote per hour, therefore the same viewer will be able to vote again on new content. The voting page containing film information needs to change each hour.
•     A public leader page that lists votes received for films screened previously.
•     Ability for admins to manage film sessions that are displayed in the voting screen
•     Ability to input attendees information and generate voting IDs
•     Ability for admins to see votes received for each film screened
•     Ability to archive voting data at the end of festival
•     Generate visualizations on votes received based on film genre
•     Voting system should be responsive to both desktop and mobile screens
•     Mobile App for viewing film sessions and schedule as well viewing info about film makers
•     Mobile App should provide functionality to vote on films
•     Mobile App should be provide capability for audience to submit comments for film makers and festival organizers

The Way Free Clinic, a nonprofit medical clinic serving individuals below the poverty line in Green Cove Springs, Florida. TWFC strives to provide medical services to individuals that are truly in need and which do not have access to the remedies afforded those with greater disposable capital. The clinic operates on a volunteer basis, with oversight by local and state health departments. TWFC needed a Volunteer Management System to manage volunteer timestamps, capacity, and profile information categorized by job title. The system enables TWFC to electronically manage all volunteer data and eliminating need of maintaining any paper storage system. The system also record volunteers hours using a check in and check out process for eventual harvesting for reports required by funders and the State.

Features:

•     Ability to record and manage volunteer profile information including demographic, schedule preferences, and skill sets
•     Admin dashboard for displaying volunteer credentials expiration, unchecked out volunteers, and other relevant notifications
•     Ability for volunteers check-in and check-out after completing the work
•     Ability to search for volunteers based on schedule and skills
•     Ability for admin to see all data and export data
•     Ability to generate reports based on volunteer hours and contributions made

Northwest Behavioral Health Services (NWBHS) provides mental health counseling services to minors in the community that have poor or no insurance coverage.NWBHS encounters frequent issues in the process being utilized to track the due dates of state mandated forms, manage provider case listings, access the patient waiting list, and access patient information. NWBHS wanted a system to keep track of program outcomes and ensure the timely submission of the required documents by the direct-care providers (i.e. therapist, case managers, psychiatrist, etc.). The program outcomes will be compiled via 2 mandatory Medicaid forms: the Children’s Functional Assessment and Rating Scale (CFARS) and the Mental Health Outcomes (MHO).

Features:

•     Good UI with ease of use for entering CFARS and MHO forms data into a database
•     Ability to query data on multiple domains along with ability to export and import data
•     Data remains fixed to the client. Ability to account for multiple episodes of care by a single client, to avoid duplication
•     Secured access by multiple users, limited functions/access based on admin settings
•     Automatically send email notifications to appropriate providers and managers that a CFARS & MHO are due. Discontinue notification upon discharge from services.
•     Notifications sent via email to providers and managers that a CFARS & MHO has been completed. Track timeline between notification and document submission, for managers to monitor.

Hope community church has a second building that is used for kids ministry, which takes place during Sunday morning service. Currently, church uses a paper system in order to keep track of Parents (or Guardians) who leave their kids in children's church. This system is in place to help keep track of kids and make sure that only the appropriate parent picks the kid up after our service. Hope community church would like to reduce paper waste and provide a better way for keeping track of kids and contact information for each family as well as being able to track attendance. Hope community church needed a web-based system to keep track of attendance by child and date range. The system allows volunters to report incidents that may occur to administrators.

Features:

•     Ability to manage demographic information of kids and their family members
•     Ability to manage kid’s allergies, family contact info, and family member Photo ID info
•     Ability to recall Kid's Info during check in
•     Ability to create redemption ticket for Parents (either digitally or physically)
•     Ability to check out kids and verify info based on redemption ticket
•     Ability to send notification (SMS/email/web) to family member when an incident occurs
•     Ability to pull reports on number of kids served and incidents occurred
•     The system access must be secured using login access. Only approved church administrators should be able to access information stored by the system.

KIPP JAX school needs a way to accurately track behavior data. While the district only requires school to track and report major offenses, KIPP teachers and principals want more data. KIPP JAX would like to know about all of the minor things that happen in a day so that those behaviors can be corrected. KIPP JAX would love to be able to input a student’s name/ID, time of incident, location, offense type (standard list), teacher reporting (standard list), consequence (standard list), and comments for incidents that occur throughout the day. KIPP JAX wanted a Student Action Management System (SAMs). The purpose of SAMs is to give school administrators visibility of remedial office visits of students for analysis. SAMs offers the ability to export this data to excel, giving flexibility to share this data internal and externally depending on the needs of school administrators. SAMs includes a dashboard that shows how many office visits occur in a week, office visits by offense type, office visits by homeroom, and office visits by teacher.

Features:

•     Dashboard display of school-wide data
•     Log-ins for teachers to record/view incidents
•     Individual student reports that displays a student’s behavior history
•     Ability to upload a CSV file of student names/IDs/Homeroom
•     Admin access to manage student and staff info

Waste Not Want Not is a non-profit rescuing unwanted food from the community that currently does all of its resource tracking using a pen and paper system, which offers a host of problems. Currently, when a volunteer delivers rescued food from a vendor to Waste Not Want Not facility, she or he handwrites the quantity of each type of food received from that donor onto that day's daily sheet. The daily sheets, tailored to list only the vendors expected on a given day of the week, are created and updated manually in an Excel spreadsheet. Waste Not Want Not needs a web based resource tracking application that has two parts: the Administrator Portal and the Rescuer Log. The rescuer log identifies rescuers, collects the amounts of food the rescuer has picked up, and tracks the number of hours they have spent volunteering. The administrator portal provides a secure login, a workflow to review and edit flagged records, a workflow to import scheduled rescues in a CSV format, a workflow to export records that are ready for export to a CSV format, a workflow to update and add store/food rules, and a workflow to add users, delete users, and change the current user's password.

Features:

•     Responsive website that works well in desktop, mobile, and tablet screens
•     Create data entry forms for each food category and vendor
•     Display appropriate data entry form based on volunteer schedule
•     Ability for admin manage contents displayed in forms
•     Ability for admin to oversee conflicting entries and correct them
•     Ability to track hours spent by volunteers during rescue
•     Ability to generate reports and run queries on collected data
•     Ability to export and import data from the system

Community Health Outreach (CHO) serves less fortunate individuals and families within the Duval Jacksonville area with medical, dental, pregnancy counseling and aid, and food provisions. Currently, CHO does not have a meaningful to way document client information to whom services were offered. Information gathered primarily remains in paper format. CHO wanted a centralized system that provides meaningful ways to electronically document information gathered about individuals and services provided to them. The web applicatin helps CHO keep track of all the services provided at parton outreach centers and generates simple reports by aggregating data gathered.

Features:

•     Secured web system with login and password access
•     Ability to manage demographic: Name, address, telephone, date of birth and other demographic properties
•     Ability to match individuals through name and or address, so that we can determine if person/household already a client.
•     Ability to track visits and services received by client, for each time a client utilizes our services.
•     Ability to look up individuals/households and see all services used.
•     Generate report by aggregating numbers on a yearly basis to ease reporting for grants of utilization of services offered.