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Minutes of Meeting

Research Council Wednesday, January 13, 2016 at 11:00 AM

Location: Library Special Collections. Bldg 12, 1st floor, Rm 1300

Meeting Details

Call to Order:

The meeting was called to order by chair, Aisha Johnson-Jones, at 11:00 AM.

Members Present:

Aisha Johnson-Jones, Library Hope Wilson, COEHS (Foundations & Secondary Education) Michele Moore, BCH (Public Health) Dan Dinsmore, COEHS (Foundations & Secondary Education) Elinor Scheirer, COEHS ( Leadership, School Counseling, & Sport Management) James Churilla, BCH (Clinical and Applied Movement Sciences) Laura Heffernan, COAS (English) Cara Tasher, COAS (School of Music) Lakshmi Goel, CCB (Management)

Members Absent:

Chris Brown, CCEC (Engineering) Courtney Hackney, COAS (Biology) Members on Sabbatical: Scott Brown, COAS (Art & Design) Herbert Koegler (Philosophy & Religious Studies)

Others Attending:

John Kantner, Associate Vice President for ORSP

Meeting Minutes

  • Approval of the Minutes

    The minutes from the last meeting on November 30th, 2015 were approved, and there was no December meeting. Motion made by Heffernan.

  • Introductory Remarks/Old Business

    Welcome and Introductory Remarks: discussion of 2016 summer grant scores.

    Johnson: Noted that recipients were notified prior to the end of the fall 2015 semester.

    Group: Discussed possible improvement to the review process, rubrics to be made available in advance.

    Kantner: Encouraged the Council to consider this option for the next cycle, and a sense of what those weights would be. This information would also be given to applicants.

  • New Business

    Discussion of the University’s IRB (Institutional Review Board) Policy.


    Kantner: We are seeking suggestions on how to make the policy more clear.


    Goel: Who is the policy under?


    Kantner: Academic Affairs, OSRP would enforce the policy.


    Dinsmore: The infractions will be the tricky part. What is the IRB/Administration role in enforcing violations? Sounds as though IRB can determine necessary actions. Faculty under CBA.


    Kantner: The authority of IRB needs to be better defined. Also, we will need a separate policy from OSRP. IRB is separate from the institution.


    Wilson & Churilla: Explain possible infractions.


    Group: Discussion of effectiveness of IRB, mostly road blocks for minor infractions.


    Churilla: What about improvements on multi-level of collaborations across the institutions.


    Kantner: We are doing more to improve that process. Agreements are forming with external research organizations.


    Scheirer: Suggested a change in language because the current policy is vague on infractions.


    Group: Discussion concerning misconduct.


    Kantner: IRB is not an administrative unit.


    Dinsmore: Who determines additional corrective actions?


    Scheirer: IRB would go to Faculty Affairs; next step not clear.


    Kantner: It is not the intention to give IRB administrative power. IRB can make recommendations, but not the decision. The wording will be amended to reflect that.


    Group: Agrees on the importance of the policy.

  • Other Discussions/Announcement

    Next meeting we will discuss the grant guidelines and rubric.
    Kantner: Suggested the Council considers the university research profile.

  • Adjournment & Next Meeting

    Meeting adjourned at 12:07 PM.
    Meeting notes will be approved by the committee at the beginning of the next meeting.
    The next meeting time will be the first week of February 10, 2016, 11:00AM. Doodle poll sent to members for February, March, and April.