Minutes of Meeting

Faculty Association Thursday, October 5, 2017 at 12:15 AM

Location: Talon Room, Ospreys Commons, Building 16, 4th Floor

Call to Order:

The meeting was called to order by President Radha Pyati at 12:15 p.m. There were approximately 75 faculty in attendance, and there was a quorum.
  • APPROVAL OF THE MINUTES – September 7, 2017 (2 minutes)
    A motion was made to approve the minutes from September 7, 2017.
    The minutes were approved.
  • ANNOUNCEMENTS (5 minutes)

    The 23rd Annual Family Weekend Invitation

    Jeanne Middleton, Director of the Office of Parent and Family Programs invited faculty out to the annual UNF Family Weekend, October 20th-22nd. The annual event began in 1995, and it has increased each year. Parents and students enjoy spending time with faculty during these events. Information about the schedule for this event can be found on the website at http://www.unf.edu/parents/FamilyWeekend.aspx. Faculty are encouraged to RSVP for the weekend events.

     

    Outstanding Undergraduate, Graduate, & Adjunct Teaching Awards
    The deadline for nominations for the Outstanding Undergraduate, Graduate, and Adjunct Teaching Awards is today, October 5th. The online nomination form and email nomination will be closed at 5 p.m. today. Faculty are encouraged to nominate worthy candidates.
     

    APC Workflow System Catalog Deadline
    The deadline for submitting Academic Program Committee (APC) items through the online Workflow System for these items to be included in the Fall 2018 catalog is Tuesday, October 10th, at 5:00 p.m.

     

    Nominations for the Nominations and Elections Committee (1/2018 – 1/2020 term)

    The Nominations and Elections Committee is seeking nominations among faculty to serve on the committee during the January 2018-January 2020 term. Nominations can be submitted through email or from the floor during the November Faculty Association Meeting.


    CCBL Accepting Nominations for the Osprey Community Engagement Medallion

    The Center for Community-Based Learning (CCBL) is accepting nominations of deserving students for the Osprey Community Engagement Medallion. According to the CCBL website (https://www.unf.edu/ccbl/OCEM/):

    “The Center for Community-Based Learning recognizes up to 25 graduating students each semester who greatly excel in engagement and service to their community by awarding the Osprey Community Engagement Medallion.  Students awarded the Osprey Community Engagement Medallion demonstrate excellence and exhibit personal development, intellectual growth, and positive community impact resulting from their community engagement experiences. Recipients are expected to have engaged in a variety of activities demonstrating the diversity of commitment in serving their communities while making a significant investment to at least one community-based experience over time.”

    Faculty are encouraged to submit names of deserving students prior to the deadline of October 27th.

    2018 Faculty Scholarship Development Grants

    The deadline for the Faculty Scholarship Development Grants is Friday, October 20, 2017.

     

    2018 Plan-Year Open Enrollment and Benefit Fair 
    Employees will have an opportunity to modify their enrollment status for employee benefits (e.g., health insurance). Starting Monday, October 16th and continuing until Friday, November 3rd. Human Resources will host a Benefit Fair where employees can obtain information about their benefit enrollment options on Tuesday, October 17th.

     

    Early Academic Alert System

    The University Registrar has extended the deadline for submitting midterm grades through the Early Academic Alert System has been extended. Academic Advisors follow-up with students for whom midterm performance is low. 

  • STANDING COMMITTEE REPORTS (2 minutes per report)

    Academic Programs Committee – Andrea Arikawa
    The APC met today, October 5th, to review 12 packets. The upcoming meetings of the committee will be October 26th and November 2nd.

     

    Academic Standards Committee – Alan Harris
    The committee last met on Friday, September 29th. The committee discussed a student attendance policy from the Intercollegiate Athletics Committee. The committee reviewed the early academic alert submission form and made recommendations on the Registrar’s office. The committee also reviewed a proposed appeals policy for students who have been removed from a program because of professional requirements. The next meeting of the committee will be held on October 20th.

     

    Adjunct Affairs Committee –  Elizabeth Gregg
    Sericea Smith reported for the committee which was last met on October 4th and discussed the issue of adjunct salaries. The committee will be reviewing additional data on this issue in the coming meetings. The next meeting of the Committee will be November 1st.


    Budget Advisory Committee – Matt Corrigan for Jason Haraldsen
    The committee met with Associate Provost Jay Coleman on September 28th. The committee discussed the efforts to connect budget priorities with retention efforts. In the past budgetary year, approximately $600K was devoted to retention, progression, and graduation efforts. About half of this amount went to better retention software for better tracking. The remaining funds were devoted to adding supplemental instruction and to providing student work-study opportunities. Research shows that when students work on campus, they tend to say on campus and progress in their program toward graduation. The Provosts office is looking for more ideas to address retention, progression, and graduation. The next meeting will be on October 25th with Associate Vice President Dan Moon.


    Campus Technology Committee – Georgette Dumont
    The committee last met on September 1st. The next meeting of the committee will be on October 13th. As a reminder, the Academic Technology Grants will not have a call for proposals this Fall, but will have a call for proposals in January.


    Faculty Affairs Committee – Gordon Rakita
    The committee last met on September 14th. The committee will next meet October 12th. The committee selected a committee Chair, Gordon Rakita. The committee approved the April minutes and reviewed the annual report from last year. The committee discussed changes to the faculty handbook related to textbook selection. The committee discussed the Campus Climate survey. There is a link to that document as an information item in the packet. Faculty are encouraged to locate the report online and review the report. In the upcoming meetings, the committee will address student rights and responsibilities, a policy on part-time and emeritus faculty rights, a discussion on family leave, a policy on differential assignments, a discussion about faculty bullying, and class cancelation policies.


    Faculty Enhancement Committee – Claudia Sealey-Potts
    The committee last met on September 27th. The next meeting will be on October 18th, when the committee will discuss the evaluation of the Faculty Fellows program and the Summer Teaching Innovation Institute, as well as
    a review of the committee charge.

     

    Nominations & Elections Committee – Dana Hart
    Members of the Nominations & Elections Committee serve a 2-year term. Approximately half of the committee members end their term each year. Currently there are 4 openings on the committee; one opening from The College of Arts and Sciences (COAS), one from the College of Education and Human Services (COEHS), one opening from the Library, and one at-large position, who will serve as Vice Chair of the committee from January 2018 to January 2019 and as Chair from 2019-2020. Currently, Heather Truelove will serve as Chair in 2018-2019. The committee can take nominations from the floor during today’s meeting, not today but November FA mtg. Faculty can nominate others by contacting members on the Nominations & Elections Committee. Members of the committee are listed as an Information Item it the October packet.


    Research Council – Judith Ochrietor
    The Research Council met on September 22nd. The committee discussed the Faculty Development Grants application. There was a question as to whether the wait period associated with faculty who receive the award at on rank (e.g., Assistant Professor) and must wait to receive the award again and who change ranks during that time, should have their waiting period determined by the rank they currently hold (e.g., Associate Professor) or at the rank with which they received the original award. Currently there is a 2-year waiting period for Assistant Professors, a 3-year waiting period for Associate, and a 4-year waiting period for Full Professors. The next committee meeting will be on October 25th at 3:00 p.m.


    Strategic Planning Advisory Committee –Paul Eason
    The committee is pleased to announce that the Board of Trustees has approved the University Strategic Plan. The committee will meet to identify a faculty-related strategic goal and work on recommendations for implementing those goals.


    Support Services Committee – Marie Atilano
    The committee last met on September 22nd, when they met with Mrs. Ryan Doan, Curricular Engagement Coordinator in the Center for Community-Based Learning. The center has four programs for faculty to encourage community engagement, scholarship & research. The center offers a travel award programs, a participant summit, and a community scholars program. More information about programs for faculty can be found on the CCBL webpage (https://www.unf.edu/ccbl/Programs.aspx ). The next meeting of the committee will be on Friday, October 13th, when the committee will meet with John Sims from the Student Union.


    Executive Committee – David Fenner
    No report and next mtg is November 14 @12:15 p.m. in the OFE/FA Conference Room.
     

  • SPECIAL REPORTS (10 minutes)

    President John Delaney
    President Delany is out of town today.

     

    Academic Affairs Provost & Vice President – Pam Chally
    I am honored, humbled, and excited to join the university again as Interim Provost. I am looking forward to learning much and getting to work quickly. There are several initiatives that are of interest.

     

    First, we have a Strategic Plan. We need to make the plan alive and real to our departments. The way to make that happen is to tie strategic goals and objectives to resources. This strategic plan will be especially important as we prepare for the Southern Association of Colleges and Schools (SACS) Commission on Colleges reaccreditation.

     

    I would like to express my thanks to Shawn Brayton for the work she has been doing to prepare us for the SACS reaccreditation effort. I also would like to express thanks to Linda Howell for agreeing to lead the Quality Enhancement Plan (QEP) effort on “Writing Around the Curriculum.” The certification report will be completed a year from now, October 2018. The QEP will be submitted in February 2019.

     

    Carnegie Community Engagement Reaffirmation is coming up. The Director of the Center for Community-Based Learning, Dr. Marnie Jones is leading the effort to submit the reaffirmation materials. We need to strengthen our community partnerships and find ways to make the partnerships sustainable.

     

    Many of you have served in various roles in support of the Presidential Search, especially in crafting the position statement.  My role will be to serve as a bridge from the current president to the new President. I hope my long-term experience with UNF will be a positive force in building that bridge.

     

    The new contract is important to faculty, for raises, working conditions, evaluation, for promotion and tenure. It is an opportunity to come together and create a stronger organization. We are committed to making that happen.

     

    With the help of the Presidents and Vice Presidents and those who have been attending to the metrics, I am hopeful that we will see an upswing in funding to UNF. We have done important groundwork in improving our standing in the metrics. We need to set as a priority to look for ways to improve funding here at UNF.

     

    There is much to do. I welcome your comments and your advice. It is only together that we can achieve our goals.

     

     

    Legislative Liaison Report - Janet Owen 

    Displayed are the performance funding metrics potentially subject to modifications by Florida Board of Governors (BOG). The BOG’s Budget and Finance Committee met in a workshop in October to present on and discuss the potential changes. They will vote on specific changes at their regular meeting in November. There is some discussion regarding which of the changes are effective for the FY 2018-19 distribution of performance funds, and which changes are for FY 2019-20 and beyond. Discussions have focused on the student graduation rate and student affordability metrics. Student access rates (Pell students) continue to be a topic of discussion. The BOG will likely move to a 4-year graduation rate, to be applied in the FY 2018-19 allocation of performance funds.

     

    The Board discussed alternative allocation methodologies such that institutions scoring 50 points or less would need to submit an improvement plan and risk losing a portion of their base budget.

     

    Institutions scoring above 50 points would not lose their base budget funds (known as the “institutional investment”), but institutions would need to score at least a 66 to participate in the state funds. The proportional share of the state funding would increase with the score. This scenario eliminates the “bottom three” scheme, but keeps open the practice of being above 50 points and not participating in the performance funds. Under this scenario, any number of institutions could fall into that gap.

     

    At the October workshop, a few BOG members raised the issue of whether universities should be compared to themselves by year-over-year gains rather than compared to the state university system’s top performer (UF). There is also a recognition that this funding is not a “bonus pool” if it is the only new funding available to the institution, and it makes up a significant part of the operating budget.

     

    For the BOG choice metric, currently eight institutions are subject to the same metric measuring the percentage of students graduating with excess hours. UF and FSU alternatively are subject to a metric dealing with faculty awards. FSU representatives made the argument that these awards are controlled by external entities and are unlikely to be affected by changes at the university level. FSU is now arguing to be placed with the eight universities subject to the excess hours metric.

     

    Regarding the university board of trustee choice metric, the BOG approved UNF’s first choice to be measured on the percentage of students in online courses. This is a metric for which we have done well, and we likely will increase those numbers. 

     

    As an update, renovations in for the Honors College Hall and Coggin College of Business as well as renovations for Lassiter Hall (Building 8) are construction funding priorities for the upcoming session. Next week is legislative committee week. Senate Bill 4 will be up in this next week. A part of this bill makes mandatory a Programs of Excellence portion, which will identify flagship programs for funding to be enhanced or promoted. 

     

     

    United Faculty of Florida – Rebecca Marcon
    On behalf of the United Faculty of Florida (UFF), we warmly welcome out new Interim Provost, and look forward to working together to support faculty needs.

     

    The UFF Bargaining Team plan to bring up as a proposal a Family Leave policy. Last Monday, the President and Vice President of the Faculty Association met with UFF to discuss this policy. The new Chair of the Faculty Affairs Committee also met with the UFF Bargaining Team to discuss this issue. In a recent UFF survey of in-unit faculty, over 2/3 of the respondents said that the faculty leave policy was important.   

     

    No additional bargaining sessions yet have been scheduled. The UFF provided five dates where the UFF Bargaining Team would be available (from 9:00 a.m. through 5:00 p.m.) to meet. UFF has not yet received a response to that request.

     

    UFF submitted on August 30th a Records Request for faculty salaries and administrator salaries. We have not received this information. We received an estimate for the Administration to prepare this information.  It would cost over $3000 for staff resources as well as additional funds for the prepared list to be reviewed by General Counsel.  The UFF requested why the amount was approximately $3000.  The UFF received a response from General Counsel that they are willing to work on the cost, but the UFF has not received additional information toward this end. The UFF did not feel it was prudent to spend over $3000 to obtain this information at this time. The Board of Trustees Bargaining Team already has access to this information.

     

    The UFF Bargaining Team is ready for bargaining. As of now, no further bargaining sessions have been scheduled.

     

    The UFF is in every state university system in Florida. The UFF Senate meeting was postponed because of the hurricane, but the meeting has been scheduled, and the new delegates are eager to discuss initiatives with other representatives from around the state.

     

    The UFF now has a mini grants program, coordinated by Bess Wilson, to support scholarship, creative work, or speakers in the area of social justice.

     

    I look forward to providing a great update in November. The UFF will continue to support faculty and their families.

     

  • QUESTIONS & RESPONSES (10 minutes)
    Q1: Question from Pali Sen to FA President Radha Pyati:

    “I just watched a minor accident when a student on her bike passed a golf cart and the cart driver made a left turn without signaling. No one got hurt but the student had to step down from her bike. Increasing number of skateboards, bikes and golf carts are crisscrossing our sidewalks with good speeds; that should get some attention.”

    FA President Pyati will receive more information regarding this question from Police Chief Frank Mackesy.
    There were no questions from the floor.
     
  • CONSENT AGENDA

     FA President Radha Pyati presented the consent agenda items # FA 17-50 and FA 17-51, for approval. A motion was made to approve the consent agenda. No discussion. The consent agenda passed by majority vote.


    Agenda Item# 7- FA 17-50: Submitted by the Academic Programs Committee
    5-Year Untaught Courses Review – No Change (Undergraduate)


    Agenda Item# 8- FA 17-51: Submitted by the Academic Programs Committee
    5-Year Untaught Courses Review – No Change (Graduate)

  • LEGISLATIVE ITEMS (5 minutes to reorder list) (20 minutes to act immediately on or remove item)

    Agenda Item# 1 - FA 17-44: Submitted by the Academic Programs Committee
    COAS (Undergraduate) – (Psychology): New Degree Program Request- Proposal for Bachelor of Science – Behavioral Neuroscience Major (1 package)
    The BA degree currently is offered through the Interdisciplinary Studies. The proposal is to move the degree program to the Department of Psychology as a Bachelor of Science degree. No additional library resources are required at this time and no additional resources will be required for the first two years of the program. If additional resources are not acquired in the third year, enrollments will be restricted to maintain program quality.
    The item passed by majority vote.

    Agenda Item# 2 - FA 17-45: Submitted by the Academic Programs Committee

    BCH (Undergraduate) – (Nutrition & Dietetics, School of Nursing): New Courses & Programs of Studies Changes (3 packages)
    The Department of Nutrition and Dietetics offers a new elective course in Research Experience in Nutrition, with a variable credit option from 1-3 credits. The Nursing program offers a new 12 credit certificate program called Undergraduate in Global Health to the Bachelor of Science in Nursing. There are additional courses including Introduction to Global Health. There is a request to add new course to the RN to BSN program.
    The item passed by majority vote.

    Agenda Item# 3 - FA 17-46: Submitted by the Academic Programs Committee
    BCH (Graduate) – (Clinical & Applied Movement Sciences): New Courses & Program of Study Change (1 package)

    The Clinical and Applied Movement Sciences program request to add a new Master’s of Science of Athletic Training. There are additional courses offered to support this program. No new faculty lines are requested. Support for this new degree will come from reallocation of existing budgets. 


    Question from the Floor by Lev Gasparov, Acting Chair of Mathematics and Statistics Department:
    Is there a Research Methods course in this program and does this research methods course require statistics?
    At present, there was no discussion with the Mathematics and Statistics Department regarding statistics pre-requisites.
    There was a discussion that Statistics was a pre-requisite for entry into the Master’s Program. Whenever discipline boundaries are approached, consultation often is recommended.
    The item was transferred back to the Executive Committee to allow for consultation with the Mathematics and Statistics Department regarding the statistics requirement.


    Agenda Item# 4 -FA 17-47: Submitted by the Academic Programs Committee

    BCH (Doctoral) – (School of Nursing): Course Change & Program of Study (1 package)

    The Doctoral program requests to remove the course NGR6603C as a prerequisite for NGR6740.
    The item passed by majority vote.


    Agenda Item# 5 -FA 17-48: Submitted by the Academic Programs Committee
    HHC (Undergraduate): Program of Study Change (1 package)
    From Hicks Honors College, the proposal is to change the number of credits required from 28 to 15, with the remaining 9 credits will be obtained from a combination of General Education, Leadership, or elective courses.
    The item passed by majority vote.

    Note:
    (HHC Dean Jeffrey Chamberlain discovered the language of the summary was not same as the APC package after Faculty Association meeting ended, so the package was returned to the Executive Comte.)


    Agenda Item# 6 -FA 17-49: Submitted by the Academic Programs Committee
    Undergraduate Studies (Undergraduate): New Courses (2 packages)
    This is a request to add two one-credit courses, one called First Year Seminar and one called Community Engagement: UNF Cares
    There was a question from the floor as to whether these courses were required for incoming students or just available to them. The answer from Vice President Karen Patterson from the floor was that the courses were available to students but not required.
    The item passed by majority vote.


    Agenda Item# 9 -FA 17-52: Submitted by the Adjunct Affairs Committee

    Faculty Association Bylaws Amendment: First Reading
    Update the Charge for the Adjunct Affairs Committee in the Business of the Outstanding Adjunct Teaching Award Proposal
    The first reading of the item concluded.


  • INFORMATION ITEMS
    1. Nominations for the Nominations and Elections Committee
    2. Academic Technology Grant Timeline
    3. 2017 Campus Climate Survey Results
  • ADJOURNMENT
    The meeting adjourned at 1:10 p.m.