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Minutes of Meeting

Executive Committee Tuesday, August 16, 2016 at 12:15 PM

Location: OFE/FA Conference Room - Osprey Commons, Bldg 16, 3rd Floor, Rm 3108

Meeting Details

Call to Order:

The Executive Committee meeting was called to order at 12:15 p.m. by the outgoing Faculty Association Vice-President Scott Hochwald.

Members Present:

Gordon Rakita, Scott Hochwald, Steven Williamson, David Fenner, Katrina Hall, Georgette Dumont, Dan Richard, Jose Franco, Donna Mohr, Michael Bovenzi, Pali Sen, Maria Atilano, Patrick Kreidl, Radha Pyati, Chip Klostermeyer, Elizabeth Gregg

Members Absent:

Paul Eason, Richard Patterson, Aisha Johnson-Jones, Brian Kopp

Ex-Officio Members:

Cindy Chin

Others Attending:

Megan Kuehner, Registrar

Meeting Minutes

  • Approval of Minutes

    The Executive Committee Meeting minutes from April 19, 2016 were approved as posted on the webpage.
    (Note: Meetings in May and June 2016, were cancelled.)
  • Association President – Radha Pyati


    •  The Committee thanked the following for their service to the Faculty Association (FA): 
      • Chip Klostermeyer, Scott Hochwald, and Katrina Hall, for there last two-year service as Faculty Association Officers.
      • Chip Klostermeyer for agreeing to serve as Past President Ex-Officio for the next two years.
      • Scott Hochwald for agreeing to serve as FA Parliamentarian for the next two years.
      • Kathy Robinson and Gordon Rakita for their continued contribution in supporting the FA Foundation Account. Our balance as of June 2016 is $1,078.33.

    • R. Pyati discussed the upcoming meetings between FA leadership and President Delaney and Provost Traynham.
      • R. Pyati will work on scheduling a meeting with the President.
      • There was a discussion about potentially meeting with the Provost each semester to parallel with the meeting with the President. 
      • It was decided that a regular meeting would not be scheduled with the Provost at this time.

    • The following appointees regarding the Research Council were Moved & Approved: 
      • Dr. Lauri Wright, Assistant Professor in the Department of Nutrition & Director of Doctorate in Clinical Nutrition program appointed as the Brooks College of Health representative to the Research Council.
      • Dr. Kristi Sweeney, Assistant Professor in the Department of Leadership, School Counseling, and Sports Management appointed as the College of Education and Human Services representative to the Research Council.

    • The following FA committees have not yet appointed new incoming committee Chairs. 
      • Academic Standards
      • Adjunct Affairs
      • Budget Advisory
      • Faculty Enhancement
      • Research Council

    • R. Pyati will follow-up with existing committee Chairs to determine who will serve as incoming Chairs of these committees.

    • Information Item : The September Executive Comte Meeting on Tuesday, September 20 @11:30 AM – Kick Off (luncheon buffet) will be only served for outgoing & incoming committee Chairs. The event will be held in the OFE/FA Conference Room. 


  • New Business


    Executive Committee – David Fenner
    D. Fenner presented one agenda item, Agenda Item# 6, FA 16-32: University Matriculation Calendar 2017-2018. There was some discussion of the issue of reduced contact hours and shortening of weeks in each semester. Registrar Megan Kuehner answered questions. The faculty recommended that ISQ timelines be included in the matriculation calendar. Agenda Item-FA 16-32 was approved for the FA agenda.


    Note: The link to the current Matriculation Calendar needs to be updated on the Faculty Resources page (forwarded to Marianne Jaffee in Academic Affairs). P.S. Academic Affairs page didn’t link to FA Matriculation Calendar.

    Academic Standards Committee – Steven Williamson

    • S. Williamson presented Agenda Item-FA 16-32: Delaying Class Withdrawal Date Later in the Academic Calendar for Executive Committee consideration. The item includes moving the withdrawal date back to two weeks before the final exam. The two week deadline will make course withdrawals later in the semester but before ISQ administration. The item also includes the removal of the WF and WP option. The WF option has been rarely used and a punitive F grade is possible for cases of plagiarism. To fix Last day to withdraw closes at 11:59 p.m. and not 5:00 p.m. Agenda Item-FA 16-32 was approved for the FA agenda.
      • Information Item# 1- Academic Standing; Academic Standing policy (2.0610P) states that a student’s academic standing will be based on cumulative academic progress rather than based on academic progress within a single term/semester.
      • Information Item# 2- Admissions-Transfer Students (Undergraduates); Admissions policy for transfer students (2.0382R) mandated by the Florida Board of Governors indicates that transfer students who have an Associate’s degree credits can transfer those degree credits to UNF in satisfaction of a baccalaureate program. 
      • Information Item# 3- Admissions – First Time in College (FTIC); FTIC status is defined by the student earning 12 credit hours through accelerated mechanisms (e.g., AP, IB), as mandated by the Florida Board of Governors.
      • Information Item# 4- Graduation - First Baccalaureate Degree Requirements; The graduation policy regarding first baccalaureate degree requirements (2.0650P) indicates that study abroad credit toward a baccalaureate degree must be approved by UNF and led by UNF faculty.

    Adjunct Affairs Committee – Elizabeth Gregg
    Item FA 16-33: Proposal for an Outstanding Adjunct Teaching Awards; The document reflects all the recommended changes required by Academic Affairs which was including who could or could not receive funding, depending on whether or not they are currently employed at UNF. It was noted that the Dean’s Office will determine eligibility. A friendly amendment is to include the name of the department on the nomination form. It was clarified that all members of the Adjunct Affairs Committee will serve as the University Selection Committee for this award. This agenda item was approved.

    Budget Advisory Committee – Richard Patterson
    No report.

    Campus Technology Committee – Donna Mohr

    Jose Franco reported that Transition Steering Committee for Canvas has been working on issues to help the campus transition to Canvas. The committee has been working on a new plagiarism detection tool. The Distance Learning Committee is working on an online exam monitoring software. 

    Faculty Affairs Committee – Gordon Rakita
    The committee will be meeting Sept 8th. They will be electing a new Chair for the committee.

    Faculty Enhancement Committee – Paul Eason
    No report.


    Nominations and Elections Committee – Patrick Kreidl
    There are some positions on Faculty Association Standing Committees that need filled. R. Pyati will work with P. Kreidl to fill those positions.

    Research Council – Aisha Johnson-Jones

    No report.

    Strategic Planning Advisory Committee – Pali Sen

    • The committee will be meeting on Tuesday, August 30th, and a new Chair for the committee will be elected.
    • Information Item #5: Graduation Rates by High School GPA; P. Sen provided UNF admission data over the years of 2010-2015 (see Appendix A). There was some discussion of the data provided. C. Klostermeyer provided additional data previously presented by Academic Affairs on graduation rates (see Appendix B). The committee recommended that the report be returned to the Strategic Planning Advisory Committee and be modified for clarity before being submitted during the Faculty Association meeting.


    Support Services Committee – Brian Kopp
    Maria Atilano reported Brian is new chair but no report.


    Academic Programs Committee – Michael Bovenzi
    Agenda Item FA16-29: College of Arts & Sciences- Graduate; The proposal was approved.
    Agenda Item FA16-30: College of Computing, Engineering, and Construction- Undergraduate; The proposal was approved.
    Agenda Item FA16-31: Brooks College of Health – Doctoral; The proposal was approved.
    Information Item – Academic Programs Committee (APC) 2015-2016 Annual Report; There were 131 proposed program changes over the past year and 4 new non-degree proposals. The report can be found in the Executive Committee Agenda package.
    Information Item –APC Workflow System; There was a discussion about some of the challenges with the current workflow system. The current workflow system works well with existing UNF administrative programs. The current workflow system will continue to be used for APC work.

    Routing that needed to be updated, technical issues, goal is to use current system, but a new system might be considered in the future if the system no longer meets the needs of the committee.

  • Consent Agenda

    No consent agenda for September 2016 FA mtg.
  • Others

    There are several information items listed as below:
    -Fall Convocation & Breakfast on 45th Annual Fall Convocation (Friday, 8/26/2016 at 7 AM – 9:30 AM &10 AM)
    -APC Catalog Reminder
    -2016-2017 Standing Committees and University Committees Directories
    -Standing Committee 2015-2016 Annual Reports
    -2016-2017 Promotion and Tenure Timeline
    -2016-2017 FA Schedules
    -2016-2017 APC Schedules
    -2016-2017 University Matriculation Calendars
    -Faculty/Staff Meal Plan from Chartwells

  • Adjournment & Next Meeting

    The meeting was adjourned at 1:40 p.m.

    The next Faculty Association Meeting will be on Thursday, September 1, 2016 at 12:15 PM. in Talon Room, Osprey Commons, Bldg 16, 4th Floor.

    The next Executive Committee Meeting will be Kick Off Buffet Luncheon on Tuesday, September 20, 2016 at 11:30 AM in the OFE/FA Conference Room, Osprey Commons, Bldg 16, 3rd Floor, Rm 3108.