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Minutes of Meeting

Executive Committee Tuesday, September 15, 2015 at 12:15 PM

Location: OFE/FA Conference Room, Osprey Commons – Bldg 16, 3rd Floor, Room 3108

Meeting Details

Call to Order:

The Executive Committee meeting was called to order at 12:16 PM by Vice President and Executive Committee Chair, Scott Hochwald. The committee members introduced themselves and were presented with the binders. Dr. Hochwald explained the role the committee. Committee members are asked to attend each meeting; if they miss three consecutive meetings, they may be removed. Committee chairs should send the approved minutes to Cindy each month. If individual committee members miss more than three consecutive meeting times, they may be asked to resign. In addition, it was suggested that Cindy prepare the committee "notebooks" electronically in the future and I think that is something we should do. The information can be sent to the committee chairs by e-mail with links to the bylaws and attachments for other items.

Members Present:

Scott Hochwald, Katrina Hall, Michael Bovenzi, Pali Sen, Richard Patterson, Steven Williamson, Paul Eason, Elizabeth Gregg, Pingying Zhang, Luke Cornelius, Aisha Johnson

Members Absent:

David Fenner, Donna Mohr

Ex-Officio Members:

Cindy Chin, Kathy Robinson, Gordon Rakita, Georgette Dumont

Meeting Minutes

  • Approval of Minutes

    The minutes from August 18, 2015 were approved as posted on the webpage.
  • Association President Updated Report – Chip Klostermeyer

    Dr. Kantner asked if anyone wanted to be the official representative of the Graduate Council and let Dr. Klostermeyer know if you are interested.
    The Campus Master Plan meeting is October 1—will overlap the Faculty Association Meeting.
    The DL report is on the website and in the packet.
    On page 10 of the agenda packet—there is a proposal for the Creation of an Honors College. Dr. Klostermeyer requested that the Executive Committee should consider approving it contingent upon the Faculty Affairs Committee’s approval on Thursday, 9/17. Dr. Williamson made a motion to approve it contingent; Dr. Williamson seconded; the motion passed.
  • New Business


    The order of the committee reports was adjusted due to the conflict of other business.

    Nominations and Elections Committee – Pingying Zhang

    Information Item #1- Nominations for the Nominations and Elections Committee

    Support Services Committee – Luke Cornelius

    No report. Next meeting to be announced.


    Executive Committee- Scott Hochwald

    Information Item# 2 - Creation of an Honors College should be changed to the agenda item.

    Information Item # 3 - Uncollectible Costs on Contracts and Grants new policy

    Information Item # 4- Report of the DL Task Force

    Agenda Item # 2 -FA 15-31: Resolution on Freshmen Housing Requirement
    It was noted that the completion rate from freshmen to sophomore is higher and the six year graduation rate, both are metrics that are used to rate the university. Another comment was that there is just one study cited and noted that using the metrics, the outcomes are improved when the universities admit a more elite population of students. It was noted that this year UNF is posed to go below 10,000 FTE.  It was noted that a strategy is in place for transfer students to be admitted. A friendly amendment was made and accepted to include that any student who applies and has a permanent residence in Duval, Baker, Clay, St. Johns, and Nassau to opt out of the on campus housing. Music recruitment is underway and it was noted that this policy would be helpful for addressing the needs students that are being recruited to attend UNF and who live in the local area.  Another friendly amendment was made to strike the literature clause. The language in each clause was clarified to more clearly convey the issue. The item was approved to be on the agenda with the changes.


    Academic Standards Committee – Steven Williamson

    At their last meeting, they asked Meghan Kuehner to review several issues; first day of attendance proposal was discussed, and the committee will provide a recommendation for the first day attendance requirements. The sense is that it makes sense for faculty enter the first day of attendance rather than the last day to avoid issues with grade input.

    Agenda Item #1 FA 15-30R: Latin Honors Distinction was revised to include only unforgiveable F’s as reason for exclusion from Latin Honors.

    Information Item # 5- Degree Progressions and Change Major Policy is an administrative decision and no vote is necessary. The information is provided to faculty.

    Adjunct Affairs Committee – Liz Gregg

    No report.

    Budget Advisory Committee – Richard Patterson

    They met September 11th and elected Alan Harris as co-chair. They reviewed items from last year including the salary comparison with CUPA data. One committee member noted that a review has been done previously. They were given an anonymous item that suggested that the UNF finances are in a shambles. The next meeting is not being coordinated at this time.

    Campus Technology Committee – Donna Mohr  

    Dr. Mohr was not present. Dr. Klostermeyer said that there was no report and asked about faculty technology grant. Dr. Rakita said there is deadline application coming up this Friday, September 18.

    Faculty Affairs Committee –- David Fenner

    Dr. Hochwald said that there was no report. The committee will meet this Thursday, 9/17 at 12:15 p.m. in the OFE/FA Conference Room.


    Faculty Enhancement Committee – Paul Eason

    The rubric was revised and included in the packet. If the grant is successful, it will be shared with others. It was noted that the final reports are not as complete as they need to be.

    Research Council – Aisha Johnson

    They meet September 25th, 2 p.m. in the Library Special Collections, Building 12, 1st Floor, and Room 1300.

    Strategic Planning Advisory Committee - Pali Sen 

    Judy Miller and Fen Yu will be guests for the next meeting. Paul Eason is a new representative on the committee.

    Academic Programs- Michael Bovenzi

    They will meet on Thursday, October 1 in the OFE/FA Conference Room.

    Agenda Item #3 –FA 15-32: CCEE- Undergraduate   This item was approved to be on the agenda.

    Agenda item #4-FA 15-33: COEHS-Undergraduate  This item was approved to be on the agenda.


  • Consent

    No consent agenda.
  • Others

    October 13 APCs Deadline for 2016-2017 UNF Catalog.
    Nominations for 2015-2016 Outstanding Undergraduate and Graduate Teaching Awards begin on Tuesday, September 29, through Friday, October 9, 2015 at 5 p.m..
    Special reports (Michael Bovenzi & Dan Richard)
    a. Michael Bovenzi- APC Chair (APC Workflow system)
    b. Dan Richard- OFE Director (ISQ Discussion)
  • Adjournment & Next Meeting

    The meeting was adjourned at 1:24 p.m.

    Association Meeting:
     Thursday, October 1, 2015 at 12:15 pm at the Talon Room, Ospreys Commons, Bldg 16, 4th floor.

    Executive Committee Meeting: Tuesday, October 20, 2015 at 12:15 pm OFE/FA Conference Room, Osprey Commons, Bldg 16, 3rd Floor, Room 3108