Skip to Main Content

Minutes of Meeting

Academic Programs Committee Thursday, April 28, 2016 at 10:00 AM

Location: OFE/FA Conference Room - Osprey Commons, Bldg 16, 3rd Floor, Rm 3108

Meeting Details

Call to Order:

The meeting was called to order at 10:07 AM by Michael Bovenzi, chair

Members Present:

Michael Bovenzi, Timothy Groulx, , Kim Cheek, Rebecca Schumacher, Christopher Baynard, Chau Kelly, Thobias Sando, Nicholas Seabrook, Stephanie Weiss, Connie Roush, Rob Haley, Adel El-Ansary, Andrea Arikawa (incoming member)

Members Absent:

Elise Marshall

Ex-Officio Members:

Cindy Chin, Megan Kuehner (Registrar), A. J. Parise (Manager Systems Development) – Enterprise Systems, Shawn Brayton (absent)

Others Attending:

Tracy Alloway, Cynthia Cummings, Alexandra Schonning, Mahbubur Rahman

Meeting Minutes

  • Approval of the Minutes

    Approval of minutes on April 7, 2016 meeting (posted on the web).
  • Welcome/Announcements

    Coffee, Hot Tea, & Water are provided for the meeting.
    ⌂  Lunch will be ready around 11: 15 a.m. for the Committee members.
    ⌂                 New members were introduced and welcomed to the APC Committee for their upcoming service AY 2016-2017.
    Congratulations our elected members: Dr. Nicholas Seabrook (COAS), Dr. Chau Kelly (COAS), and newly elected Dr. Andrea Arikawa (BCH). 
    Thank you for Dr. Kim Cheek (COEHS), Ms. Elise Marshall (CCEC), and Ms. Stephanie Weiss (Library) another 2-year term continued service as well as all other ongoing members:
    Drs. Michael Bovenzi (COAS), Timothy Groulx (COAS), Christopher Baynard (CCB), Connie Roush (BCH), and Thobias Sando (CCEC) for At-Large, their continued and dedicated service. 
    ⌂  Much appreciation was extended to members whose terms expire in August 2016 for their dedicated service to this committee. They are: Dr. Adel El-Ansary (CCB) and Rob Haley (BCH)
    ⌂  The committee is still looking for CCB and CCEC representatives.
  • Academic Programs Committee Review


    Log No.











    Mathematics and Statistics





    Mathematics and Statistics





    School of Nursing





    School of Engineering/

    Mechanical Engineering



    Remarks: yellow highlighted is including the programs of study.

    Any APC Workflow package corrections needed to be resubmitted on 2 to 3 work days after the meeting.


    Log Number: 201601-29         Psychology - Graduate  

    Change a degree-major of an existing program
    Master of Science – General Psychology Major
    The name changed of the Master program is updated to the POS, and the summary will make it clear with other log numbers. 


    Log Number: 201508-123       Mathematics and Statistics - Graduate  

    Change a degree-major of an existing program
    Master of Science – Mathematical Science Major

    APPROVED – pending change:

    In the section Summary and Rational, add a sentence stating: “There is an addition to an option for electives. The total credit hours remain the same.”


    Log Number: 201508-124       Mathematics and Statistics - Graduate  

    Change an existing non-degree program
    Certificate – Post-Baccalaureate Certificate in Applied Mathematics

    APPROVED – pending change:

    In the section Summary and Rational, add a sentence stating: “The total credit hours remain the same.”

    In the Program of Study, add the credit hours for the course added


    Log Number: 201601-22       School of Nursing – Doctoral

    Change a degree-major-concentration of an existing program
    Doctor of Nursing Practice - Nursing Major Nurse Practitioner (Family) Concentration

    APPROVED – pending change:

    In Summary add to the Program of Studies that “other changes reflect changes previously completed in package # and add the package #”.


    Change an existing course

    Residency in ANP


    Doctorate (7xxx)


    Course description is updated with the credit hours changed as repeatable.

    Log Number: 201601-10         School of Engineering/Mechanical Engineering – Undergraduate  

    Change a degree-major of an existing program
    Bachelor of Science – Mechanical Engineering Major

    APPROVED – pending change:

    In the Summary, add a sentence stating that this package is updating the course descriptions to reflect new changes.


    Change an existing course

    Thermodynamics I


    Junior (3xxx)


    Couse titles are added. CHM 2045 no “C” is corrected.  In the course description, correct there are no “or” between CHM 2045 or PHY 2042.


    Change an existing course

    Thermodynamics II


    Junior (3xxx)


    Title of EML 4101L & EML 3100 are listed.


    Change an existing course

    Fluid Mechanics Lab


    Senior (4xxx)

    304 L

    Course titles are added.


    Change an existing course

    Heat Transfer


    Senior (4xxx)


    Course titles are added.


    Change an existing course

    Energy Systems Lab


    Senior (4xxx)

    004 L

    Course titles are added.


    Change an existing course

    Senior Capstone Design I


    Senior (4xxx)


    Credit hours are stated clear and course titles are added.


    Change an existing course

    Senior Capstone Design II


    Senior (4xxx)


    Credit hours are stated clearly.










  • Other Business

    •  We thank you Dr. Michael Bovenzi continues to chair the committee and Dr. Rebecca Schumacher is willingly to serve as secretary for another year. We are also welcome  Dr. Timothy Groulx as vice chair. 
    • APC Online Workflow System Update 

    by Mr. AJ Parise (Manager Systems Development) -Application Development, Enterprise Systems)
    APC Workflow System Access by adding the new APC members and removing the outgoing members.
    (Approval Signature Required:
    Communications – GE
    Mathematics – GE
    Social Sciences – GE
    Humanities – GE
    Natural Sciences – GE
    Cultural Diversity
    Foreign Language requirement
    Gordon Writing
    Gordon Math
    General Education Council
    Director of Honors Program
    Foreign Culture – COAS
    Foreign Culture Committee
    Foreign Culture – Other colleges
    Deans of College
    College Curriculum – Undergraduate/Graduate

    • The Procedure of APC Workflow System Package Follow-Up  by Ms. Megan Kuehner, Registrar

    For instance: existing course changes update or follow-up

    Discussion with Kuehner, Registrar and A.J.

    During the meeting, Megan also distributed the copy of General Principles of the SCNS to the committee members. Chair Bovenzi will take a look the information to see whether to post as an information item in the Faculty Association agenda packet. Chair Bovenzi also commented that revisions and updates have been handled throughout the year on a case-by-case bases.

    The following questions were discussed:

    Issue 1: Change setting in the Workflow System (system) to show the full course titles.

    Course action requests can have confusing course titles populated in the system and these course titles that are abbreviated then are used through the package. Can the system setting be changed to reflect the full course title rather than an abbreviation?
    Response: this can be changed in the system. In Banner there are two sections of course titles, a long version and a short version of course titles. The long version can be used in the system.

    Issue 2: Any noted trends in packages that are coming back?

    In the Prerequisite and Co-requisite sections, it is not clear if the program wants to remove or add, or leave as is for either prereqs or co-reqs.
    Response: adding a check box to “remove a pre-requisite or co-requisite” in the list would clarify this issue.

    Issue 3: Comment about course levels.
    The level of course is determined by the University, while the last three digits of a course are determined by the State. Additionally, it is fine to co=list levels 3-4 but not co=list 2-4.

    Issue 4: Noted that programs need to plan well in advance of course changes…
    The approval process is a lengthy process.

    Issue 5: When packages are approved and returned from the State, a copy of the State’s response will be sent to Cindy Chin for the APC records.

    Issue 6: Query about past conversations that the system may be replaced in the future.
    Response: Currently the system will continue as is. Eventually, there may be choices within the system that will need developing.

    Issue 7: Courses that need General Education (Gen. Ed.) approval?
    Response: State approved Gen Ed. courses are transferable. Programs seeking Gen Ed. approval though for a course not currently State approved will need to be submitted to the University’s Committee for initial Gen. Ed. Approval. The AP Committee will just remind the departments to have a support note from the Gen Ed or any other additional approval.

  • Adjournment & Next Meeting

    The meeting adjourned at 11:35 a.m. and after members have lunch together.
    The last meeting will be on Thursday, June 2, 2016 at 10:00 a.m. in the OFE/FA Conference Room, Osprey Commons, Bldg 16, 3rd Floor, Room 3108