Bylaws of the University of North Florida Intercollegiate Athletic Committee
The name of this organization shall be the University of North Florida Intercollegiate Athletics Committee.
Section 1. The objective of the Committee shall be to serve as an advisory body to the President of the University of North Florida on issues related to intercollegiate athletics.
Section 2. Specifically, the Committee shall have the following responsibilities:
- Monitor intercollegiate athletics' compliance with University, conference, and NCAA policies as they relate to admission requirements, progress toward graduation standards, and the integrity of the course of study for students engaged in intercollegiate athletics.
- Provide counsel to the President on decisions related to the allocation of institutional resources to intercollegiate athletics in the context of general institutional needs and goals, and to help in assessing the budgetary implications of decisions concerning the overall size and scope of the athletics program (e.g., proposed facilities, conference affiliation, and division reclassification).
- Review the budget proposed by the Department of Athletics before it is submitted to the Budget Oversight Committee and then to the President.
- Provide appropriate review of cases in which it appears that faculty members or administrators have abused academic integrity in order to promote athletic programs.
- Through the Faculty Athletics Representative, present at least two oral and written reports to the Faculty Association on intercollegiate athletics during each academic year. These reports shall include information on the academic and fiscal integrity of the intercollegiate athletics program.
- Develop and implement the process for a comprehensive, written review of the academic support services provided to student-athletes at least once every three years by academic authorities outside the Department of Athletics who do not have day-to-day responsibilities in the academic support services area.
- Periodically review and evaluate the programs in place that protect the health and safety of student-athletes. The evaluation should include, but may not be limited to, the consistency of programs with goals and objectives set forth in the University's and department of Athletics' written commitments to student-athlete well-being; the effectiveness of mechanisms to ensure the health and safety of student-athletes; whether policies, and/or organization, and/or activities of the athletics program and its activities help enhance student-athlete well-being; the involvement of student-athletes in the governance and decision-making processes of the athletics department (including the student-athlete advisory committee), and the establishment of programs that address the needs and issues affecting student-athletes.
Section 1. Subject to appointment by the University President, the following shall be members of the Committee:
- Six faculty members with staggered three-year terms, appointed by the President in consultation with the Faculty Association President.
- One Faculty Athletic Representative (FAR), appointed by the President in consultation with the Faculty Association President. (This appointment shall serve as the seventh faculty member and also in an ex officio capacity on the Committee.)
- Two students, one of whom shall be the President of Student Government or her/his designee and the other the President of the Student-Athlete Advisory Committee.
- The Associate Vice President for Enrollment Services
- An individual, appointed by the President in consultation with the Faculty Association President, who is not employed by the University and who represents the interests of the larger Jacksonville community. This member may be an alumnus.
Section 2. The following four members shall serve the Committee as ex officio non-voting members:
- The Director of Athletics
- The Associate Athletic Director /Senior Woman Administrator
- The Director of Compliance
- The President's Designee
Section 3. Members of the Committee shall be asked to serve, on a voluntary basis, on the Student-Athlete Academic Review Committee. The Academic Review Committee will meet a minimum of once per year between the fall and spring semesters. The Committee will meet with students who have been identified by the Department of Athletics as having rendered themselves ineligible in accordance with University policies (not NCAA eligibility standards), to compete and/or have demonstrated academic deficiencies. The Committee will determine a student's eligibility for competition and advise them on academic improvement strategies for future semesters.
Section 4. Although the Title IX Committee for Athletics is a separate entity from the Intercollegiate Athletics Committee, in order to facilitate communication and consistency across the two groups, at least one member of the Intercollegiate Athletics Committee shall serve on the University's Title IX Review Committee. This member shall be any member of the Committee and shall be appointed by the President, and may serve as the chair of the Title IX Committee for Athletics. Other members of the Intercollegiate Athletics Committee may also sit on the Title IX Committee.
The officers of the Committee shall be a Chair and a Vice-Chair, elected yearly and independently at the last Spring Committee meeting. The Chair shall be a faculty member elected by the Committee members, but may not be the University's FAR. The Vice-Chair may be any member elected by the Committee members without regard to faculty or non-faculty or voting status.
The role of the Chair shall include but not be limited to the following:
- The Chair shall preside over meetings.
- The Chair shall serve as liaison between the Committee and the Faculty Association.
The Vice-Chair shall preside over meetings in the absence of the Chair.
Officers Term Limits
The Chair and Vice-Chair shall be selected by the Committee at its Spring meeting and shall serve for a one-year term to begin immediately upon selection. The Chair and Vice-Chair shall be eligible for reselection, limited only by their term of appointment to serve as a member of the Committee.
Section 1. The Committee shall meet a minimum of once a semester, although it is likely to meet more frequently.
Section 2. The Director of Athletics and Chair of the Committee shall collaborate on setting the agenda, with the Department of Athletics coordinating the place and timing of the meetings.
Section 3. A simple majority of Committee members shall constitute a quorum.
Section 4. There shall be no proxy voting.
Section 5. If a Committee member is unable to attend Committee meetings for an extended period of time (e.g., a semester), the University President may appoint an alternate member who will have voting privileges.
Staff support will be provided by the Department of Athletics. Staff support will take the minutes of the Committee meetings and maintain Committee archives. The Director of Athletics' office will provide the agenda, meeting notification to members, and make copies needed for the meetings.
If need arises for reference to a parliamentary authority, the rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Committee in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Committee may adopt. The Committee's intent is that informality, good manners, and good sense shall determine procedures at Committee meetings.
Amendment of Bylaws
These bylaws can be amended at any regular meeting of the Committee by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting. All amendments must be submitted to the University President for approval.
Recommended unanimously by the University of North Florida Intercollegiate Athletics Committee on September 16, 2008.
Approved by President John A. Delaney on
Adopted: May 10, 2004
Revised: May 15, 2008
September 16, 2008