University of North Florida
Board of Trustees

  • Plenary Session
June 21, 2011
Osprey Fountains at 12:15 p.m.

Agenda

Item 1 Call to Order

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report

Chair Taylor will address the Board and present the Chair’s Report.

Item 3 President’s Report, Including a Report from Vice President Owen

President Delaney will address the Board and present the President’s Report.

 

Vice President Owen will provide a summary of the 2011 legislative session.

Item 4 Open Comments

Chair Taylor will offer opportunity for open comments concerning items on this agenda.

Item 5 Consent Agenda

Chair Taylor will address the Board and present the consent agenda for approval.

 

Proposed Action: Approval. Motion and second required. 

Item 5A Minutes (March 15, 2011)

Item 5B Items from the Academic Affairs Committee

Item 5Bi Tenure (Attachment 1, 2)

The purpose of this item is to present a list of tenure nominees for university faculty. The President, Provost and the university Promotion and Tenure Committee have reviewed these nominees and are making a recommendation for approval to the Board of Trustees.

 

Eighteen nominees are being recommended based on a traditional review of their credentials.

 

This item was presented to the Academic Affairs Committee and received a unanimous vote for approval by the full Board.

Item 5Bii Tenure by Reason of Appointment – Dr. Asai Asaithambi, Director, School of Computing, College of Computing, Engineering and Construction (Attachment 1, 2)

An individual can achieve tenure in two distinct ways: 1) tenure through the university’s standard tenure review process, and 2) tenure by reason of appointment. The tenure nomination before the committee is being recommended under the tenure by reason of appointment procedures.

 

Under tenure by reason of appointment, senior administrators or distinguished faculty may be granted tenure upon being hired at UNF. The candidate must receive a positive vote from the tenured faculty in his or her disciplinary department. UNF agrees to award tenure as a condition of appointment in order to be competitive in hiring these individuals. The Provost and the President also conduct a thorough review of all candidates for tenure on appointment.

 

Under these guidelines the administration recommends awarding tenure to Dr. Asai Asaithambi, director, School of Computing, College of Computing, Engineering and Construction.

 

This item was presented to the Academic Affairs Committee and received a unanimous vote for approval by the full Board.

Item 5Biii Update to the Multi-Year University Work Plan (Attachment 1, 2)

The Board of Governors (BOG) has specified that “Each board of trustees shall prepare a multi-year work plan/report for the Board of Governors that outlines its university’s top priorities, strategic directions, and specific actions and financial plans for achieving those priorities, as well as performance expectations and outcomes on institutional and system-wide goals.  The work plan/report shall reflect the university’s distinctive mission and focus on core institutional strengths within the context of State University System goals and regional and statewide needs.”

 

This item was presented at the March 15 meeting, with a notation that the deadline for the work plan was May 26, 2011. The administration clarified that the Board of Governors had not sent all of the data at that time so this committee would be approving the work plan with anticipated updates and revisions. The administration is now presenting the finalized report, including updates and revisions to the 2011-2012 work plan.

 

This update was presented to the Academic Affairs Committee and received a unanimous recommendation for approval by the full Board.

Item 5C Items from the Finance and Audit Committee

Item 5Ci Emergency Regulation Amendment – Schedule of Tuition and Fees Regulation (Attachment 1, 2)

The purpose of this item is to present proposed amendments to the 2011 – 2012 tuition and fee regulation. The regulation will become effective upon approval of the Board of Trustees and the Board of Governors.

 

This request was reviewed by the Finance and Audit Committee and received a unanimous recommendation for approval by the full Board.

Item 5D Items from the Student Life and Facilities Committee

Item 5Di Three-Year and Five-Year Capital Improvement Plan (CIP-2) (PECO) and Legislative Budget Request for 2012-2013 through 2016-2017 (Attachment 1, 2)

Each year, Florida’s public universities are required to submit a Fixed Capital Outlay Request to the Board of Governors for potential incorporation into the Board of Governors’ budget request. At the same time, they are expected to submit a Five-Year Capital Outlay request. 

 

The University of North Florida’s Board of Trustees is charged with approving and submitting the PECO plan for the university in consultation with the President. The attached schedule shows UNF’s proposed three-year and five-year capital requests (PECO). Each of the items included in this proposed request is consistent with the university’s goals and master plan.

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

Item 5Dii Annual Capital Outlay Plan for Fiscal Year 2011-2012 (Attachment 1, 2)

According to Florida Statutes, the Board of Trustees shall, each year, adopt a capital outlay budget for the upcoming year. This plan shall designate the proposed capital outlay expenditures by project from all fund sources. Attached is the Annual Capital Outlay Budget for Fiscal Year 2011-2012.

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

Item 6 Approval of the Budget (Attachment 1, 2)

Each university board of trustees is required to approve the university budget prior to submission to the Florida Board of Governors and the Florida Legislature.

 

The UNF Budget was discussed at a workshop May 12th and then again by the Finance and Audit Committee’s June 21st meeting. This budget is now being presented to the full Board for review and approval.

 

Vice President Shuman will address the Board and present this item.

 

Proposed Action: Approval. Motion and second required. 

Item 7 Update on MOCA, Jacksonville (Attachment 1)

President Delaney will address the Board and present an update on MOCA, Jacksonville.

 

Proposed Action: Update.No motion required. 

Item 8 Listing of Reports from the Academic Affairs Committee

This item provides a listing of reports from the Academic Affairs Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

 

There were no reports from the Academic Affairs Committee.

Item 9 Listing of Reports from the Finance and Audit Committee

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 9A Direct Support Organizations (DSOs) Budgets (1) UNF Foundation, Inc., (2) UNF Training & Services Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville (Attachment 1, 2)

The purpose of this item is to present, for review, budgets for UNF’s DSOs, including the UNF Foundation, Inc.; the UNF Training & Service Institute, Inc.; The UNF Financing Corporation, Inc.; and MOCA Jacksonville.

Item 9B Office of Internal Auditing – Quarterly Report (Attachment 1, 2)

The purpose of this item is to present a report to the Board of Trustees for this quarter’s activities in the Office of Internal Auditing.

Item 9C Quarterly Budget Report (Attachment 1, 2)

This item provides a review of this quarter’s budget report.

Item 9D Treasurer’s Report (Attachment 1, 2)

This item provides a review of the current treasurer’s report.

Item 10 Listing of Reports from the Student Life and Facilities Committee

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 10A Capital Projects Quarterly Report and Change Orders (Attachment 1, 2)

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues, including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

Item 10B UNF’s Leadership Institute – The Institute for Values, Community and Leadership (Attachment 1)

The purpose of this item is to present information on UNF’s leadership institute, The Institute for Values, Community and Leadership (IVCL). This institute is an initiative within the Office of Student Affairs, partnering with Academic Affairs. It emphasizes the encouragement, promotion and rewarding of personal, civic and community engagement with a concentration on values and leadership constructs. The Institute builds upon the adoption of UNF’s core values, best practices learned from the recent reaccreditation committee work and UNF’s focus on Community Based Transformational Learning.

 

The IVCL has key programs that give it unique operational breadth and depth:

  • The Leadership Certificate Program
  • Experiential Learning Transcript (ELT) (co-curricular transcript as evidence of leadership acumen)
  • Annual Student Leadership Summit
  • Inter-Group Dialogue Program
  • SIFE (Students in Free Enterprise)

Item 2 Chair’s Report

Chair Taylor will address the Board and present the Chair’s Report.

Item 3 President’s Report, Including a Report from Vice President Owen

President Delaney will address the Board and present the President’s Report.

 

Vice President Owen will provide a summary of the 2011 legislative session.

Item 11 Adjournment

Chair Taylor will adjourn the meeting.