University of North Florida
Board of Trustees

  • Meeting
June 16, 2005
University Center at 2:30 p.m.

Minutes

Trustees in Attendance

Dr. Edythe M. Abdullah, Mr. Luther W. Coggin, Mrs. Toni Crawford, Mr. T. O’Neal Douglas (via conference call), Mr. Wilfredo J. Gonzalez, Mr. Steven T. Halverson, Mrs. Ann C. Hicks, Ms. Wanyonyi J. Kendrick, Dr. Judy Solano, Mrs. Carol C. Thompson, Mr. Tom Foran

Trustees Absent

Dr. R. Bruce Taylor, Mr. Kevin Twomey

Call to Order/Approval of Minutes

Chair Thompson asked for a motion to approve the minutes. A motion was offered, seconded, and unanimously approved.

Chair’s Report

Chair Thompson stated that the Board elections were going to be altered to conform more to the trustees’ terms of office. This change would require a revision in the bylaws and Vice President Stone agreed to complete this and present the revisions at the next Board meeting.

 

Chair Thompson stated that at their next meeting, the Board would discuss empanelling a Nominating Committee.

President’s Report

President Delaney acknowledged Janet Owen, Tom Serwatka and Karen Stone for their recent promotions to Vice President. He also stated that these promotions did not include any monetary increase.

 

President Delaney introduced Dr. Jace Hargis, Assistant Professor, Department of Curriculum and Instruction and Dr. Gordon Rakita, Assistant Professor, Department of Sociology and Anthropology. An overview of their project, referred to as a transformational learning experience was presented and the Board viewed a video clip from the CBS Morning Show. President Delaney thanked Drs. Hargis and Rakita for all of their efforts on this project.

 

President Delaney addressed concerns regarding an article in the Times Union, discussing the dismissal of Dr. Goldhagen, the Director of the Duval County Health Department, stating that the employment contract between Dr. Goldhagen and UNF was carried forward legally. President Delaney furthered this conversation by stating that Dr. Goldhagen was jointly appointed by the Office of the Mayor and the State of Florida. He concluded by stating that this issue was most likely more detailed than what was being presented and should there be a need for further update, this would be provided.  

Public Comment

Chair Thompson asked if there was any public comment and there was none.

Finance and Audit Committee (FAC) Report

Housing Rates

Vice President Gonzalez presented a recommendation to approve the increase in current housing rates for the next fiscal year. He stated that the FAC was recommending a 3.8% increase – the lowest increase in a number of years. The Board was directed to the meeting materials which included UNF’s history of rental rates from 1985 to 2006.

 

Trustee Kendrick put forth a motion to approve the housing rate increase. The motion was seconded and approved.  

Charter and Responsibilities for Office of Internal Auditing

Trustee Kendrick presented the need to ensure strong internal controls, specifically addressing finance and accounting practices.

Trustee Kendrick presented a motion that the new charter and roles and responsibilities of the Board be approved. This motion was seconded and approved.  

Recommendation for Improved Internal Controls

Trustee Kendrick presented the University’s current and proposed internal financial controls, stating that the staff did a good job showing alignment with parallel universities and outside businesses in regards to internal controls.

 

A motion was made to approve the internal controls. There was a second and subsequent approval. 

Treasurer’s Report

Vice President Shuman stated that when UNF devolved from the state accounting system, the opportunity became available for independent management of investments and cash. As treasurer, Mr. Michael Neglia was asked to implement a new investment policy. Vice President Shuman stated that UNF was currently implementing this new policy and making investments -- these investments were performing well and being reviewed on a daily basis.  

 

Trustee Kendrick stated that this agenda item was being presented to the Board for review and required no further action.  

Quarterly Budget Report

Chair Thompson requested information regarding the financial perspective and current financial obligations. Vice President Shuman stated that a report was provided in the meeting materials addressing these items. She stated that there were no anticipated problems with the year end.  

 

Trustee Kendrick stated that this agenda item was being presented to the Board for review and required no further action.  

Florida Bright Futures Audit

Trustee Kendrick stated that this Audit had been reviewed and there were no findings against the University.  

 

Trustee Kendrick put forth a motion to approve the Florida Bright Futures Audit. The motion was seconded and approved.  

Proposed PECO Submissions

Vice President Shari Shuman addressed this item by reviewing the priorities on the PECO submission as follows:

Utilities and infrastructure

  1. The second half of the funding for a newly constructed building for the College of Education and Human Services
  2. Land acquisition of the First Coast Technology Park
  3. Renovations of Building 2 which would house the UNF One-Stop-Shop
  4. Additional construction, adding space to the Coggin College of Business
  5. Improving campus roadways
  6. Improvements to the College of Computing, Engineering, and Construction
  7. Renovations to Buildings 4 and 3, respectively

Trustee Kendrick put forth a motion to approve the PECO submissions to the Board of Governors. The motion was seconded and approved.  

Annual Capital Outlay Plan

Vice President Shuman stated that this was a new report being requested by the State of Florida. She referenced a chart depicting the plan, included in the meeting materials. President Delaney stated that the Annual Capital Outlay Plan included $33 million in campus construction projects.  

 

Trustee Abdullah requested clarification on funding for Plant Operation & Maintenance (PO&M) versus construction and renovation. Vice President Shuman responded by stating that PO&M funds were not a part of the Annual Capital Outlay Plan but were separately funded by the State of Florida.

 

Trustee Abdullah asked for an update on the PO&M funds. Vice President Shuman stated that these funds had not provided sufficient coverage in the past and there had been no increase to cover the cost of inflation in the past several years. She added that these funds had recently been increased to reflect the expanded square footage in with the new Library addition. The University had to supplement PO&M with E&G funds.

 

Trustee Kendrick stated that there was a request for the next Legislative Session to address the PO&M funding issue.

 

Trustee Abdullah asked if an evaluative study of other universities Annual Capital Outlay Plan and PO&M funding might provide a sense of calibration and thus, a basis of comparison for UNF. She justified the need for this comparison by stating that UNF was involved in significant construction and renovation and an evaluative study might provide valuable information for future PO&M forecasting.

 

Vice President Shuman agreed to provide this information to the Board.

President Delaney stated that the campus’ appearance had become somewhat shabby and that substantial funding had been allocated to improve the aesthetics of the campus, including the landscape and general appearance.

 

Vice Chair Halverson stated that due to the extensive construction and renovation, he was concerned with building maintenance. Vice President Shuman stated that the PO&M funding was allocated according to total square footage and these funds would be increased when the Library addition opened.

 

Trustee Kendrick put forth a motion to approve the Annual Capital Outlay Plan. The motion was seconded and approved.  

Educational Plant Survey

Trustee Kendrick stated that the Educational Plant Survey was a five-year survey of all campus buildings, redefining their use and square footage. A yearly report of this survey was required by the State of Florida. She stated that this report was prepared and there were no items remaining for review.  

 

Trustee Kendrick put forth a motion to approve the Educational Plant Survey and subsequent submissions to the State of Florida. The motion was seconded and approved.  

Tuition Policy

Vice President Serwatka stated that the previous budget presented a five percent increase for in-state and out-of-state tuition. After further discussion, a decision was made to increase in-state tuition by five percent, allowing out-of-state (graduate and undergraduate) tuition to remain unchanged. He pointed to the fact that UNF was currently at the low end of the scale as compared to other comparable institutions for in-state undergraduate tuition, in the middle of the scale for in-state graduate tuition, and at the top for out-of-state tuition.  

 

Trustee Kendrick asked for clarification on the monetary impact the tuition increase would have on the students. Vice President Serwatka stated that there would be a three dollar per-credit-hour increase for in-state undergraduate tuition and a nine dollar per-credit-hour increase for in-state graduate tuition -- there would be no increase for out-of-state graduate or out-of-state undergraduate tuition.

 

Trustee Solano requested clarification on the percentage of the cost of education in-state students would be paying. Vice President Serwatka stated that this figure was well below that for out-of-state undergraduate and out-of-state graduate tuition – just under 30%.

 

Trustee Foran asked for the record to indicate that he was voting against the tuition increase on behalf of his constituents – the student body. He acknowledged the efforts of the Board and offered his appreciation.

 

Chair Thompson recognized Trustee Foran’s position and requested that the record acknowledge the Board’s appreciation for this position.

 

Trustee Gonzalez asked if UNF would consider offering in-state tuition status to bordering states. He stated that the University of West Florida had allowed in-state tuition status to students from Alabama and offered this as an opportunity for UNF to garner high-quality students from bordering states.

 

Vice President Serwatka responded by stating that this would indeed be a possibility and would be something to examine in the near future.

 

Chair Thompson charged the administration with the task of examining the possibility of offering bordering states in-state tuition status.

 

Trustee Kendrick asked for a motion to approve a five percent increase for in-state undergraduate and in-state graduate tuition.

 

Vice President Serwatka asked for an amendment to this motion, thus allowing for this tuition increase to be promulgated in rule.

 

The motion to approve a five percent increase for in-state undergraduate and in-state graduate tuition and to be promulgated in rule was seconded and approved.  

Budget

Trustee Kendrick introduced this item to the Board, stating that this item had been discussed in line-item detail by the FAC and that it was in line with the Strategic Plan and Tuition Policy.  

 

Vice President Shuman outlined the budget, specifying the differences between the current year and the previous year. She referred the Board to meeting materials prepared to support her narrative.

 

President Delaney discussed the allocation to Academic Affairs, stating that there had been an increase in the percent of the budget that went to Academic Affairs. He added that administration was acutely aware of the need for maintenance funding. He proposed that there be a dollar amount per-square-foot specified and allocations be made based on this amount.

 

Vice President Shuman addressed the Auxiliary Budget, referring the Board to prepared meeting materials. She stated that the FAC had discussed the Auxiliary Budget in line-item detail, including that

reserves were for future projects over the next two years.

 

Trustee Kendrick stated that the FAC had discussed the reserves and was continuing to sharpen the details. She stated that the ending funds were for current commitments.

 

Chair Thompson asked for other comments and/or questions. Trustee Kendrick asked for a motion for approval. The motion was initiated, seconded and approved.

Educational Policy Committee (EPC) Report

Trustee Hicks stated that the remainder of the agenda would be rearranged because of time limitations created by the extensive amount of material remaining on the agenda.  

FEEA Report

Ms. Lina Monell told the Board that the FEEA Report was prepared and ready for submission to the Office of Equity and Access, Department of Education.

Ms. Monell addressed the items of concern and their solutions as follows:

 

Enrollment – There were considerable efforts on behalf of the Office of Admissions to increase minority enrollment by using outreach programs.

 

Graduation Rates – Action was taken to increase minority graduation rates, both undergraduate and graduate.

 

Ms. Monell addressed the two issues of non-compliance listed in the previous year’s submission and the action taken for resolution:

  • Athletics – There were plans to increase the number of minority coaches in the Athletics Department – a full-time assistant women’s track coach would begin employment on of July 1, 2005.
  • Facilities – There were plans to enhance the women’s locker rooms in the UNF Aquatics Center, creating private spaces intended to benefit the women’s swimming and diving teams.

Chair Hicks spoke to the thoroughness of Ms. Monell’s review and asked for questions and/or comments.

 

Trustee Kendrick asked for clarification on the discrepancy of graduation rates for Hispanic students. Ms. Monell stated that there were strategies being developed to address this and these strategies would be presented to the EPC at a later date.

 

Chair Hicks asked for a motion for the approval of the FEEA Report. The motion was initiated, seconded and approved.  

Tenure and Promotion

Provost Giordano directed the Board to the meeting materials which included the list of faculty being recommended for tenure and promotion. He stated that these candidates had been reviewed by departmental chairs, deans and university-wide committees. The culmination of these reviewing bodies then presented their findings and recommendations to the Provost and the President.

 

Chair Hicks stated that the obligation of the Board of Trustees was to approve the individual tenure applications. Promotions were presented for information only.

 

Trustee Kendrick asked for clarification regarding the criteria for approval of tenure and/or promotion. Trustee Solano stated that tenure and/or promotion was based on the candidate’s meeting or exceeding goals and performance standards with criteria that was pre-established.

 

Trustee Halverson requested further insight into the established criteria used to grant tenure and promotion. Chair Thompson added that it would be valuable to review the tenure and promotion process since the faculty bargaining agreement would be more connected than in previous years.

 

President Delaney stated that the future of the tenure and promotion process was a negotiable condition of employment and/or the employment contract. He added that a disagreement involving tenure and promotion would now be a grievable condition.

 

Based on the need for further clarity, Chair Thompson asked that the administration create a summary of the tenure and promotion process and bring this before the subcommittee and ultimately the Board.

 

Chair Hicks moved for approval of the tenure nominees. The motion was seconded and approved.  

Legislative Budget Requests

Vice President Giordano stated that there was intent to present three requests to the State Legislature, all of which promoted the priorities of the Board of Governors. The following is this list, according to significance:

  1. Nursing Program – This request would support the expansion of current programs in baccalaureate nursing and graduate nursing. This request also proposes an additional track intended to certify nurse anesthetists. This program would be a collaborative effort between UNF, Shands Jacksonville and Mayo Clinic.
  2. Education – A critical need for teachers has been created by the increase in the K-12 population, mandated class reduction and retirements in the current teaching force. This request provides alternative entry points for qualified teachers.
  3. Information Technology and Engineering. This program would enhance UNF’s software and hardware repertoire, as well as broaden personnel. The program would also be collaborative with community colleges, bringing resources and elevating students to a four-year program, thus increasing the supply of individuals important to the local and state economy.

Trustee Abdullah asked if UNF and FCCJ had ever brought to fruition a plan to create a collaborative effort regarding the Information Technology and Engineering program. Trustee Solano stated that this effort was never brought to fruition because there was an elemental difference in the philosophy. The conclusion was that UNF and FCCJ would create an articulation agreement whereby FCCJ would provide an associates degree and UNF would develop an additional track with an existing program that would enable students to graduate from UNF with a bachelor’s degree.

 

Chair Thompson stated that the Nursing Program already has a partnership between 11 local hospitals and clinics, providing 24 additional slots for new nursing students.

 

President Delaney stated that this proposal would provide 24 additional slots for new nursing students. These slots would be permanently funded with E&G funds.

 

Chair Thompson asked Vice President Owen if the Governor had allocated additional funding for the Nursing Program. Vice President Owen stated that allocations had been made for competitive grants, recurring and non-recurring funds. She added that private and public institutions would be competing for these allocations and proposals would be due by July 8, 2005.

 

Chair Hicks asked for a motion for approval for the Legislative Budget Requests. The motion was initiated, seconded and approved.  

Academic Learning Compacts

Vice President Giordano referred the Board to the meeting materials, stating that these materials provided a copy of the Academic Learning Compacts Policy, previously approved by the EPC, Academic Affairs staff and the academic deans. These materials also included a schedule of expectations and how UNF would meet these, complying with the Board of Governor’s policy.

 

Chair Thompson asked if there were any further questions or comments and upon receiving none, Trustee Hicks asked for a motion for approval for the Academic Learning Compacts . The motion was initiated, seconded and approved.  

Proposed Reorganization of the Department of Sociology, Anthropology and Criminal Justice

Trustee Hicks stated that this item had been review by the EPC and was subsequently requesting a motion for approval from the Board.

 

Chair Thompson asked for questions or comments and received none.

 

Trustee Hicks asked for a motion for approval for the reorganization of the Department of Sociology, Anthropology and Criminal Justice. The motion was initiated, seconded and approved.  

Limited Access for Liberal Studies Program

Trustee Hicks stated that this item had been reviewed by the EPC and was subsequently requesting a motion for approval from the Board.

 

Chair Thompson asked for questions or comments and received none.

 

Trustee Hicks asked for a motion for approval for the Limited Access for Liberal Studies Program. The motion was initiated, seconded and approved.

Naming of the Police Building

Vice President Allaire stated that UNF administration was seeking approval to name the UNF Police Building the Martin P. Garris Police Building.

 

President Delaney acknowledged the groups present who wished to offer their support for this item. He introduced Mrs. Betty Garris, the late Chief Garris’ wife; members of the UNF Student

Government; and several fellow police officers who had worked with the late Chief Garris.

 

Vice President Allaire referred the Board to the meeting materials, stating that the Naming Policy outlining the requirements for naming UNF buildings was included. A nomination was subsequently offered for the approval and recognition of the late Chief Garris by naming the UNF Police Building in his honor.

 

Chair Thompson stated that the Board had great respect for the late Chief Garris, his history and the role he played for the University of North Florida. She acknowledged that this nomination did follow the approval of the new policy.

 

Trustee Crawford asked for clarification on the Naming Policy and the affects of a building relocation, renovation or demolition.

 

Vice President Allaire responded by stating that the policy did not address this issue but the Gift Agreement did.

 

Trustee Crawford asked the administration to address this issue and provide a report to the Board at a later date.

 

Trustee Solano requested the record to recognize her support on behalf of the UNF faculty. She stated that the late Chief Garris was instrumental on campus and in the community. She stated that his efforts created the professional police force that existed on campus today. Trustee Solano stated that the late Chief Garris used every available experience as a teaching opportunity and promoted this attitude among his staff, which is still true today.

 

President Delaney stated that the late Chief Garris’ breadth of affection on campus was tremendous and that his views were widely held today – albeit perhaps not very popular in his time. He acknowledged that this action was very appropriate.

 

Trustee Foran requested the record to recognize his support on behalf of the UNF student body. He stated that the late Chief Garris created a spirit of service which could be seen in current officers and the naming of the building would enshrine Chief Garris’ legacy.

 

Chair Thompson stated that today would have been the late Chief Garris’ birthday and it would be an honor to acknowledge widespread support for this item in celebration of his life. She read letters of support, reiterating Chief Garris’ accomplishments.

 

Trustee Kendrick requested the honor of calling for a motion for approval of this agenda item. She stated that she had a personal attachment to the late Chief Garris and was privileged to have known

him. The motion to name the UNF Police Building the Martin P. Garris Police Building was initiated seconded and approved.

Goals for the Board of Governors Strategic Plan

Vice President Serwatka stated that the Board of Governors had requested boards of trustees to submit measures that would track each university’s progress in meeting the goals established in the Board of Governors’ Strategic Plan.  He advised that UNF’s administration recommended specific measures for tracking UNF enrollments, graduation rates, numbers of minorities receiving baccalaureate degrees, pass rates on certification and licensure examinations, and research expenditures.  

 

Trustee Crawford requested clarification on differences between UNF’s Strategic Plan and the Board of Governor’s Strategic Plan. Vice President Serwatka stated that the figures represented in UNF’s Strategic Plan would often be higher than those represented in the Board of Governor’s Strategic Plan.

 

Trustee Gonzalez requested clarification on the percentage of Hispanic representation for the most recent graduating class. Vice President Serwatka stated that 17 percent of the most recent graduating class was of Hispanic origin.

 

Trustee Kendrick requested that the administration evaluate the metric of Hispanics. Chair Thompson stated that this would be a continuing goal and would become a part of the process for the Strategic Plan. She stated that the record would reflect the concerns regarding Hispanic representation.

 

Trustee Hicks asked for a motion for approval for the Goals for the Board of Governors Strategic Plan. The motion was initiated, seconded and approved.

 

President Delaney offered closing remarks, stating that this had been a record year for fundraising for Institutional Advancement -- $12.6 million. It was also a record year for capital funding for PECO -- $20 million.

Adjournment

Chair Thompson stated that information on the Annual Fund was available and appealed for support on behalf of the Board. She acknowledged Trustee O’Neal’s presence via conference phone and offered appreciation.