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On-Campus Request Form 

 

THIS FORM IS NO LONGER BEING ACCEPTED. Submissions will not be processed.

UNF students, faculty, and staff must submit all reservation requests through Web App. 

 

For Web App support, contact (904) 620-2525 or su.reservations@unf.edu

 

On-campus groups wanting to table must complete the   Tabling Request Form 

Off-campus groups must complete the Off-Campus Request Form

Request deadlines:

  • Small meetings rooms: 3 business days before the event date.
  • Medium meetings rooms, ballrooms, auditorium, Osprey Plaza, and the Coxwell Amphitheater: 1 full week prior to the event date.
  • Events involving sound outdoors, complex diagrams, catering kitchen, or technical set-ups: 2 full weeks prior to the event date.
  • Events involving security, entertainment contracts, alcohol, high attendance, liability releases, work orders or other similar components: 3 full weeks prior to the event date.

*On-campus client reservations involving food that occur on weekends, outside of regular building hours, or in certain outdoor spaces may require additional lead time in order to schedule special custodial, recycling, or maintenance staffing.

 

Request submitted after these deadlines cannot be accommodated. 

Refer to the Delaney Student Union Building Hours for closures.

 

 


Contact Information:

 

Sponsoring Department or Registered Student Organization:  
First Contact Person (first and last name):  
N Number:    
Email:  
Phone Number:  
Second Contact Person (first and last name):  
For RSOs this must be your advisor. For Greek Organizations this must be OFSL staff member  
N Number:  
Email Address:  
Phone Number:  

 

 


General Event Information:

 

Event Title:    
Expected Attendance:    
Who will be attending the event?    
1st choice date(s)
(MM/DD/YY):    
    
2nd choice date(s)
(MM/DD/YY):

3rd choice date(s)
(MM/DD/YY):




If your first choice event date is unavailable and you DO NOT wish to book an alternative date, check this box

    
   
 

Will this event occur over multiple dates?    
If YES, list all dates:     
   
Event start time:
Event end time:  
What time will you arrive to set up?:  
Departments will be charged hourly rental rates based on room access.  
 What time will you vacate the room after cleaning up?      
   
Will this event be advertised off campus?  
Events should not be advertised until confirmed with authorization.    
If YES, how and where?    
   
   
   
Brief description of your event:  
   
Will admission be charged?    
   
Will you be selling items?  
   
Will donations be accepted?   

 

If YES, where will the donations go?    

 


Vendor Information:

Will your event involve any of the following? Check all that apply:

Student organizations are NOT permitted to have alcohol at any event.
Departments are ONLY permitted to have alcohol in the Ballroom at events not involving students.
 
If you checked "Other third party vendor," please specify:       
   

Food vendor (if applicable): 

Food vendors must be registered with Environmental Health & Safety  
   
If you checked "Other vendor," please specify:     
If serving food, what items will be distributed and how will it be served?  

                                  

 


Space Preference:

Preference your top 3 choices of space to reserve, in the event your first choice is unavailable:

Please refer the Indoor Event Spaces list for capacities and room setup options. 

 

1.

 

2. 

 

3. 

 

Additional comments about the spaces (e.g., if more than one space is needed):   


Setup Information:

 Equipment and set-up must be finalized 48 business hours prior to event date. Requests for changes received within 48 business hours of event are not guaranteed.  

The Delaney Student Union does not provide table linens.

 

Setup Type:

If Other, Setup Needed:

 

Requested equipment & quantities (check all that apply and enter amount needed):

 

If Yes, How Much Lighting Needed:

If Yes, How Many Art easels Needed:

If Yes, How Many High Cocktail Table Needed:

If Yes, How Many Low Cocktail Table Needed:

If Yes, How Many Pipe And Drape Needed:

If Yes, How Much Staging Needed:

If Yes, How Many Staging Stairs Needed:

If Yes, How Many Whiteboard And Markers Needed:

 

Will your event involve any of the following amplified sound?

 

 If "Other," please describe:   

 


Requested audio/visual equipment: 

- Be specific. Only requested items will be provided.

- You must provide your own laptop in the Ballrooms and outdoor spaces.

- Ballroom technology runs on HDMI, so be sure to request an adapter if needed. 

 

Requested equipment & quantities (check all that apply and enter amount needed):

If Yes, How Many Computers Needed:

If Yes, How Many HDMI Adapters Needed:

If Yes, How Many VGA Adapters Needed:

If Yes, How Many Microphones Needed:

If Yes, How Many Indoor Projector And Screens Needed:

If Yes, How Many Outdoor Portable Projector And Screens Needed:

If Yes, How Many Presentation Remotes Needed:

 

I confirm that the information contained in this request is correct. I understand that this activity may be modified or cancelled for safety requirements or when the University event policies are violated. I understand that the misrepresentation of the event may result in suspension of room reservation privileges. I agree to abide by the Student Union Operating Policies and Procedures.  


 

Signature: 

 

Date: