Proposal Development
Overview
ORSP assists University faculty and
staff interested in pursuing external funding for research and training
projects in the proposal development process by:
- Obtaining funding agency applications and
guidelines.
- Reviewing proposals
for adherence to University and agency guidelines and clarifying proposal
requirements.
- Assisting in the
preparation of proposals to include reviewing proposals for consistency
with the funding announcement as well as providing feedback on proposal
language, providing standard wording regarding the University and its
policies and procedures, and assisting with standard application forms.
- Developing proposal
budgets in accordance with University and agency policies by providing
data regarding salaries, fringe benefits, facilities and administrative
costs, etc.
- Initiating the
internal approval process by preparing the internal approval forms.
- Preparing the proposal
package for submission to the funding agency in compliance with the agency’s
requirements, making copies, and forwarding to the funding agency.
Proposal Process
1) Contact Research
Development
Contract your Research Development representative as soon as
you have interest in applying for a funding opportunity, even if you are not
certain that you will submit a proposal.
2) Read the Solicitation
Read the solicitation carefully to make sure you are
responding appropriately to the sponsor's guidelines.
3) Plan the Project
- Identify
your project team
- Develop a budget and budget justification with your
Research Development representative. Consider the following when developing
budgets:
Cost Accounting Standards (CAS) Exemption
Cost-share
Financial Conflict of Interest
Hiring Students
Reassignments-Buyouts
Subrecipient
Summer Compensation
Supplemental Compensation
4) Prepare the Proposal
Documents
- The
Principal Investigator (PI) is responsible for preparing all scientific
aspects of the proposal. The Research Development representative, in
collaboration with the Principal Investigator, is responsible for
preparing all administrative elements of the proposal. These include:
- Budget and budget
justification
- Biographical
sketches
- Current and
pending documents
- Facilities,
equipment and other resources
- Subrecipient
forms
Research Development Deadlines
It is important to start early to allow for a thorough review of
your proposal by the Research Development team.
Below is an outline of services that will be provided by the Research
Development staff based upon when the completed proposal is submitted to ORSP:
3 or Less Business Days Prior to Deadline
- Process proposal submission without the guarantee that the
submitted package meets sponsor or UNF guidelines Note: The proposal
package may be withdrawn if the submission does not receive internal UNF
approvals.
5 Business Days Prior to Deadline
- Review budget for accuracy
- Provide the institutional endorsement letter or required
certifications
- Process proposal submission with limited guarantee that the
submitted package meets sponsor guidelines
10 Business Days Prior to
Deadline
- Assist with budget preparation
- Assist with sponsor’s forms
- Provide institutional endorsement letter
- Prepare required certifications, assurances, and
representations
- Process documentation from external partners
- Review completed proposal for conformance with sponsor
requirements
- Process proposal submission, as required to meet sponsor
guidelines
- Process UNF internal approval form
2
or More Months Prior to Deadline
- RFP analysis to
determine required proposal components
- Provide sponsor-specific
templates or boilerplates, if available
- Effort coordination with
external partners
- Assist with budget
preparation
- Assist with sponsor’s
forms
- Provide institutional
endorsement letter
- Prepare required
certifications, assurances, and representations
- Process documentation
from external partners
- Review completed
proposal for compliance with sponsor requirements
- Process proposal
submission, as required to meet sponsor guidelines
- Process UNF internal approval form
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