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UNF RecWell Employee Manual Emergency Readiness Training

RecWell Emergency Readiness Training

As an employee of RecWell, one of your job responsibilities is to be ready to respond to an emergency in accordance with department procedures. The purpose of this Emergency Readiness Training is to inform and educate you on the knowledge and skills necessary to be ready to respond to an emergency during your shift. After reviewing this information, you will be able to:

  • First Aid/CPR
    • Understand the requirements of RecWell employees
    • Know the importance of learning the locations of your department’s first aid and AED equipment
     
  • Incident Reports
    • Know how to, when to, and why it is necessary to complete an incident report
    • Who to submit the incident report to
    • Know the location of your department’s incident report form
     
  • Emergency Response Plan
    • Understand the ERP process from recognizing there is a problem through completing the incident report
    • Know where your department’s chain of command phone list is posted and when it is required to call your supervisor
    • Know how to handle media inquiries

First Aid/CPR

Requirements of RecWell Employees

RecWell employees are required to be currently certified in CPR/AED and First Aid.  

 

For your convenience, CPR/AED/First Aid classes are scheduled each semester for RecWell employees. These classes are offered free of charge and your participation is paid time. Consider it an assigned shift once you sign up.  

 

To sign-up for a class, see your supervisor and refer to the Recwell Training website for current offerings.  Certification classes are generally scheduled within the first 8 weeks of each semester.   

 

If you need to be certified but you are unable to attend any of the classes listed, you must enroll in a class held elsewhere. Other places that offer classes are: Health Promotions and the American Red Cross.  It is your responsibility to register for these classes. If taking one of the Red Cross courses, you will need to pay a registration fee. RecWell staff members unable to attend scheduled staff training can participate in the Health Promotion class for free with manager approval.  

 

About two weeks after you complete your training, your certification will be available. Certificates are sent out in digital format directly to your email address provided during training. Any questions about RecWell CPR/AED and First-Aid certification training can be addressed to Heather Kite at hkite@unf.edu.  

 

Location of your Department’s First-Aid and AED Equipment 

 

Each unit has red folder titled EAP Reference Manual. This details supplies available and specific emergency response plans. Your supervisor will include this in your position training. The Student Wellness Complex Manual includes all safety information that the different facility staff teams need to know. 

 

Access to emergency equipment like first aid supplies and an AED is critical. Your department should, at minimum, have an AED and First-Aid kit available to staff members for use in an emergency.   

 

Each staff member should know where this equipment is located and the procedure is for reporting damaged equipment or low supplies.


    American Red Cross Guidance on COVID-19 Considerations for Providing Care

    RecWell staff certified in first aid, CPR/AED will refer to these considerations provided by the Red Cross for lay rescuers.

     

    Guidance for those responding to an Emergency with an unresponsive person with presumed or confirmed COVID-19:

    1. When assessing for normal breathing, look for breathing but not listen or feel for the victim’s breathing, as this will minimize potential exposure.  Note that the responding RecWell staff member should already be wearing a face mask & gloves at the time of making contact with the victim.
    2. Disposable face masks will be added to RecWell first aid / response kits. Place a face mask or face covering over the mouth and nose of the victim.
    3. For adult victims except those due to known causes of hypoxia (drowning, overdose), use compression-only CPR until emergency personnel arrive. Note: Compression-only CPR saves lives compared to no CPR. This shortvideoshows compression-only (or hands-only) CPR. 
    4. If you are unable or unwilling to provide rescue breathing with CPR, compression-only CPR should be initiated.
    5. Use an AED. RecWell facilities and program areas have AEDs. PPE (gloves) are available in area first aid kits (boxes) as well as in the AED pouch attached to each AED.    

     

     

    Guidance for those providing care to someone who is experiencing a seizure, heart attack, stroke, who has a burn, wound, illness, difficult breathing is severely bleeding and is presumed or confirmed COVID-19:

    • Care does not different from persons without COVID-19
    • Have the sick person place a cloth face covering over their nose and mouth, and limit contact by staying back at least 6 feet, if the persons condition allows for this. 
    • RecWell responding staff should be wearing a face mask and gloves as minimal PPE. 
    • After providing care, remove and dispose of PPE. Blood-soaked gloves and materials should be disposed of in the red biohazard marked container. Materials not blood-soaked can be disposed of in regular trash.
    • After removing PPE, perform hand hygiene

    Incident Reports

    An incident report is a document that records an incident, care provided and by whom, and the victim’s information, etc. It is an important historical document of the incident that occurred. It can be requested and used as a legal document if an investigation is opened regarding an incident. All staff members should know the below information about incident reports.

     

    How to complete an incident report:

    Review your unit's red folder for a sample incident report and the reporting process. The reporting process chart includes information about worker's compensation if the injury is to an employee while on the job.

     

    When to complete an incident report:

    Any time care is given, an incident report should be completed.  To ensure the most accurate information is recorded, an incident report should be completed at the time the incident occurs as long as it does not interfere with care of the victim.

     

    Who the incident report should be turned in to:

    The completed incident report should be turned in to your direct supervisor.  Ultimately, the Director of RecWell and the office of Environmental Health and Safety are sent incident reports for RecWell.

       

    Why it is necessary to complete an incident report:

    An incident report is a record of the incident with many important details and, as referenced above, can serve as a legal document.

     

    Where department incident report forms are located:

    Each department should have a file location of blank incident reports that all staff can access quickly in the event of an emergency care situation. Learn where you department forms are located.  

     

    An additional form, called Report an Accident, needs to be filled out for any incident that occurs to a RecWell employee during their working hours. This form is related to filing for worker’s comp. This should be kept with or near your unit’s incident report forms.

     

    Considerations for non-injury incidents:

    It may also be necessary to document other incidents such as customer service, misconduct, or non-injury related incidents that need to be communicated to the chain of command. This form may be used; some staff teams may have another form to document non-injury incidents and this would be part of your unit-training. For example, a staff response to a misconduct issue may require a phone call to UPD and this should be documented.


    Emergency Response Plan

    Understanding the ERP

     

    Each unit has an ERP Reference Manual for their area. This manual includes the location of first aid and safety supplies for your area, in addition to specific chain of command and Emergency Action Plans.  This manual should be part of your training for your job. Review the Emergency Action Plan flow chart provided.  Talk through at least one of each scenario:

    • A scenario that involves 911 being called  
    • A scenario that involves an incident report to be written, but is not so severe that 911 needs to be called.

    Chain of Command

    Each department has a chain of command phone list that shows the order of supervisors that should be contacted in the event of an emergency. The phone list should be centrally located and accessible to all staff members in the event of an emergency. Each staff member should know:

    • Where this phone list is located 
    • Why your supervisor needs to be called 
    • When to call them 

     

    Why:  Supervisors need to be informed of emergencies that occur when they are not present.  Discuss the conditions that your supervisor expects to be called.  For example:  Does your supervisor expect to be notified if a non-emergency first aid incident happens while they are not there?

     

    When:  Discuss the conditions that your supervisor expects to be called.  For example, all areas share this standard: If 911/UPD is called for an emergency in your area, the chain of command must be called.

     

    Note: These numbers are for internal use.  Personal cell or home phone numbers should never be given to a non-RecWell person without permission. 

     

    How to Respond to Media

    Sometimes incidents draw local media attention. RecWell staff members are not authorized to make comments to any media (including campus media like the Spinnaker). Report media inquiries to your chain of command and inform all reporters that requests must go through UNF Media Relations at communications@unf.edu or directly to Amanda Ennis, media relations coordinator, at amanda.ennis@unf.edu


    Conclusion

    While you may work your full college career in RecWell and never be on duty to respond to an emergency, the take-away from this training is to understand that an incident or emergency can happen at any time. Will you be ready?  

     
    This concludes the Emergency Readiness Training portion pertaining to job knowledge.


    Follow-up for Staff Members

    Each staff member is responsible for obtaining and maintaining current CPR/AED and First Aid certification to satisfy the skill portion of Emergency Readiness Training. Turn in your current certification to your supervisor or ask about the next training opportunity.


    Follow-up for RecWell Supervisors

    This information should be reviewed on a regular staff training basis to ensure knowledge retention. The ERP Reference Manual should be part of your staff training for specific emergency procedures for your area.