Before throwing in a lot of academic degree abbreviations, consider the publication and its target audience. Will the target audience understand what the abbreviations mean? Are the abbreviations needed to get the message across? If mentioning degrees is necessary to establish someone's credentials, the preferred form is to avoid an abbreviation and instead use a phrase (John Jones, who has a doctorate in psychology).
Use such abbreviations as B.A., M.A. and Ph.D. only when the need to identify many individuals by degree on first reference would make the preferred form cumbersome. Use these abbreviations only after a full name - never after just a last name. When used after a name, set the academic abbreviation off by commas (Daniel Jones, Ph.D., spoke...) Do not precede a name with a courtesy title for an academic degree and follow it with the abbreviation for the degree in the same reference.
Wrong: Dr. Pam Jones, Ph.D.
Right: Dr. Pam Jones, a chemist
Use an apostrophe in a "bachelor's degree," a "master's degree," but there is no possessive in "Bachelor of Arts" or "Master of Science."
Some (but not all) of the degrees awarded by UNF or commonly found among its faculty include:
Right: John Smith has a Ph.D. in astronomy.
Right: John Smith has a doctorate in astronomy.
Right: John Smith has a doctoral degree in astronomy.
Wrong: John Smith has a doctorate degree in astronomy
Wrong: John Smith has a Ph.D. degree in astronomy.
NOTE: The word "baccalaureate" means "bachelor's degree." Therefore, use of "degree" is redundant.
Wrong: Jones received a baccalaureate degree from UNF.
Abbreviate certain months if the date is included. Abbreviated months are Jan., Feb., Aug., Sept., Oct., Nov. and Dec. Spell out March, April, May, June and July.
Right: Jan. 6 is John's birthday.
Wrong: January 6 is John's birthday.
Do not abbreviate months when used alone or with a year only. Do not use a comma between the month and year.
Wrong: I traveled to England in Jan.
Right: I traveled to England in January.
Wrong: I traveled to England in January, 1992.
Right: I traveled to England in January 1992.
When using a complete date, put a comma after the year, unless it ends the sentence.
Right: He was born Jan. 1, 2001, in Jacksonville.
Wrong: He was born Jan. 1, 2001 in Jacksonville
Spell out the names of states when they stand alone. Abbreviate according to the style presented below when a state is listed with a city. Spell out Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah. Do not use postal codes for abbreviations. No state abbreviation is needed for Florida cities unless confusion would result. (Hollywood, Fla).
In addition, no state abbreviation is necessary for such well-known cities as Atlanta, Chicago, Dallas, Denver, New York City, and San Francisco.
Right: The sophomore came from Colorado.
Right: The sophomore came from Boulder, Colo.
Wrong: The sophomore came from Boulder, CO.
But, when listing the state in a mailing address, use the U.S. Post Office's abbreviation. (Florida's is FL.)
Right: For more information, write UNF at: 1 UNF Drive, Jacksonville FL 32224
Wrong: For more information, write UNF at: 1 UNF Drive, Jacksonville, Fla. 32224
Wrong: For more information, write UNF at: 1 UNF Drive, Jacksonville, Florida 32224
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