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Statement on Sustainable Procurement
Administration & Finance
Accounts Payable - Controller's Office
CPDT (Univ. Training)
Office of the General Counsel
Property - Controller's Office
iContracts Workflow Stages
Department completes the iContract container requested fields information and uploads the agreement and all supporting documents to the Attachments Tab of the iContract Container.
Director / Dean / VP Review
This stage of the workflow requires your Dean or Director's Office to review the agreement and justification to ensure the appropriateness of the agreement.
Procurement Services Review
The Director or Associate Director of Procurement Services reviews the agreement to verify if competitive quotes or a formal solicitation process must be undertaken.
EH&S verifies that a Certificate of Liability Insurance is on file or if a waiver of Insurance requirements is warranted.
General Counsel Review
GC'S Office reviews the agreement and corresponds W/ VENDOR/DEPT until T'S & C'S are agreable. GC'S Office will initial agreement & move container to next Stage.
The individual with the Delegation of Authority signs the document. Usually the VP of Admin & Fiance or the Provost.
The Owner of the contract downloads the agreement from iContracts and emails the agreement to the contracting party for counter signature or the fully executed copy of the agreement if signed first by the contracting party.
Procurement Services Audit
The buyer responsible for the agreement commodity area reviews the contract container and issues a PO to encumber funds if needed. The PO is emailed to the vendor.
The workflow is complete and the agreement is executed. The Owner is responsible for engaging the contracted party and confirming the contracted services are provided per the terms and conditions of the contract.