Here are the steps on how to get a P-Card:
Fill out an online P-Card Application and Cardholder Agreement Forms. The P-Card online
forms can be found in the MyWings portal and clicking on the Employee Resources title. Elect
Employee Forms and then click Banner Online Forms.
Take the P-Card Online Training and pass the quiz (for cardholders only).
Take the P-Card Classroom Training if you are completing the Expense Reports in Concur
System (cardholder or Delegate).
It usually takes between 1-2 weeks to process the cardholder application and for the cardholder to
receive their P-Card.
Standard Limits: $2,500 single transaction and $2,500 monthlyTravel Limits: $2,500 single transaction and $2,500 monthly
Any requests for a higher limit must have a written justification from your Financial Manager (Dean, Department Head or Director). If you need to have a temporary increase in your credit limit, please email the P-Card Coordinator at firstname.lastname@example.org and copy your Financial Manager to give their approval for the increase. Limits will be reviewed on a yearly basis and be adjusted according to the average and maximum purchases from the previous year.
Your department pays for your P-Card charges. Please check your budget to make sure that you
have enough available balance before making any purchases on the P-Card.
The cardholder has 3 business days to provide the delegate with the receipts for the purchases that
were made on the P-Card. The Delegate/Cardholder is to complete Purchasing Policy Expense
Reports once a month in the Concur System. You will complete two Travel Policy Expense Reports,
one completed for initial expenses and a second one after the travel is completed.
Missing Receipt Affidavit will be utilized. The Affidavit form will only be available to the actual
traveler; the delegate cannot submit the form on the traveler's behalf. Comments section should
provide the description of the expense and the reason why no receipt was available. Affidavit will
not be accepted for lodging and airfare. Same audit rules apply that the traveler must try to obtain
a duplicate receipt before using the Affidavit form in Concur. Habitual use of the Affidavit form (defined as more than 3 times within 12 months) may be subject to card revocation.
You need to inform the P-Card Coordinator as soon as possible by sending an email
to email@example.com or by calling ext. 1738.
You need to contact the P-Card Coordinator as soon as possible by sending an email
to firstname.lastname@example.org or by calling ext. 1738. Your P-Card will be closed immediately and
you will get a new P-Card in less than 5 business days.
Your department will absorb the dispute or fraudulent transaction that was deemed unrecoverable
by the bank or by VISA.
Yes. You need to contact the P-Card Coordinator at least 48 hours prior to any international travel
so SunTrust Bank can be notified.
You need to send an email to email@example.com to request an exception. The following
information needs to be included in your email.
The P-Card Coordinator will let you know if you will be granted a one-time exception to use the PCard
based on the information that you provided on your request. Please note that all P-Card
exceptions are being considered on a case by case basis.
Please email all your questions regarding P-Cards to firstname.lastname@example.org. This inbox is being monitored by other employees in the Procurement Services Office in case the P-Card Coordinator is out of the office.