Osprey Update

Osprey Update Guidelines


Osprey Update is an online news publication that includes announcements and events for UNF faculty, staff and students. There are two editions:

 

Osprey Update for Students

  • Weekly e-mail on Mondays with a list of clickable headers that lead to the Osprey Update for Students Web page for more information
  • Items can only run once via e-mail within a two-week period
  • Submissions will run the Monday on or after the start date chosen and will appear on the Osprey Update Web page until 11:59 p.m. on the end date chosen for a period of no more than two weeks
  • Items may run up to two weeks on the Osprey Update for Students Web Page
  • Events and announcements should be submitted by 5 p.m. on Fridays in order to be included in the weekly e-mails

Osprey Update for Faculty and Staff

  • Daily e-mails, with both a list of clickable headlines and full announcement and event information
  • Items can only run once via e-mail within a two-week period and post for up to two weeks on the Osprey Update for Faculty and Staff Web page
  • Events and announcements should be submitted by 5 p.m. in order to run the following business day
  • Items will run by e-mail on the start date chosen and will appear on the Osprey Update Web page until 11:59 p.m. on the end date chosen for a period of no more than two weeks

There are two categories of information that can be submitted to Osprey Update:

 

Events

 

For the purpose of Osprey Update, an "event" is defined as a gathering of people for a specific time, date and location. This includes search committee meetings, club/organization meetings, musical performances, etc. In order for an event to appear in Osprey Update, it must first be submitted to the University’s electronic calendar. Click here to make a calendar submission. 

 

Announcements

 

For the purpose of Osprey Update, announcements are informational submissions, such as scholarship application deadlines, academic deadlines, administrative messages, etc. and shouldn’t be submitted to the University's electronic calendar.

Submission Information

  • A UNF ID and password are required. Submissions from individuals, companies or organizations not affiliated with the University won’t be accepted
  • With one form, information can be submitted to either the students or faculty and staff edition or to both
  • Choose the message type carefully. If a submission is for a gathering of people, for a specific time, date and place, it should be listed as an event. If a submission is for providing information, it should be listed as an announcement. 
  • Click here to make a submission
  • Users will receive an e-mail to confirm a submission
  • Users will receive a second e-mail once the item is reviewed and edited by Osprey Update staff
  • Submissions will be approved as soon as possible
  • Once a submission is approved it will be immediately available on the Osprey Update for Students and/or the Osprey Update for Faculty and Staff Web pages
  • Attachments won’t be accepted for Osprey Update
  • Users are encouraged to place documents and other current, detailed information on a website and include the Web address in the provided field on the submission form
  • While users may request an announcement or event to be displayed on both the student and faculty/staff editions of Osprey Update, the Osprey Update staff reserves the right to approve the item for only one edition. In order for the item to be approved for both editions, the content must be intended for faculty, staff and students  (i.e., UNF employee information won’t be included in the student edition, while student club meetings won’t be included in the faculty/staff edition) 
  • Events/announcements more than one month out from the date of the event can’t be submitted in advance 
  • For all submissions, the contact name, e-mail and phone are required and will display automatically in Osprey Update communications
  • For events, the time, date and location are also required and will display automatically in Osprey Update communications
  • The location field should be entered in this format: building number, building name and room number (i.e. Building 12, Thomas G. Carpenter Library, Room 1200). The building number and building name may populate as it’s typed, but the room number should be manually entered.
    • Note: If the submission is for an announcement, these fields aren’t available. Announcements that include this information will need to be entered in the description field
     

For scholarship announcements that are specific to a major and not the general student population, it’s best to e-mail the students directly rather than submitting the information to run in Osprey Update.


Search Committee News 

For search committee announcements, submit the position title and position number assigned to the job posting.

 

Transferring Surplus Property  

Prior to submitting an announcement regarding the transfer of surplus property to other campus units, the transferring department must contact Jim Mousa, UNF Property Office, at (904) 620-2779 or j.mousa@unf.edu. This is necessary since the majority of the items are bar-coded and included on property records, and also prevents inventory reconciliation issues for the transferring and receiving departments. Once the transfer is approved by the Property Office, submit the announcement to be included in Osprey Update. 

Style Guidelines

Osprey Update staff reserve the right to edit all information submitted for content, Associated Press style, length and grammar.

  • Submissions should be written in AP style. The Associated Press Stylebook online and print editions may be purchased at http://www.apstylebook.com/. The print edition is also available in the UNF Bookstore. 
  • Reduce the length of your message. On average, messages should be no more than three to five sentences in length. It’s best practice to provide brief information with a Web link to additional information. Other ways to reduce the length of your message is to be more factual, reduce persuasive language and use a minimal amount of adjectives. 
  • Read your items in Osprey Update. The Osprey Update staff will edit an item to AP style before it’s approved. Incorporate those changes into the next submission. Keep copies of edited submissions in a folder or Microsoft Word document to be a guide or a template for writing new items. 
  • Always include titles and departments or organizations in the description field. If a faculty and staff member is referenced in the description field, their names should be followed by their title and the department in which they work. Students should be identified as students. Individuals who are not an employee of the University (speakers, dignitaries, artists, etc.) should be identified with a title and company name. 
  • Eliminate personal pronouns. 
  • Eliminate exclamation points. 
  • Eliminate questions. 
  • Eliminate acronyms. Always provide the full name of any department, organization, student club or business on first reference. 
  • Eliminate the word "please." 
  • Avoid the use of the word "held," as in "an event will be held." Instead, use "an event will take place." 
  • R.S.V.P. should be in all caps with periods between each letter and used in noun form, not as a verb. 
  • Don’t use all caps for emphasis.
  • Don’t say a lecture is "entitled." Instead, say a lecture is "titled." 
    • Correct:  Dr. John Doe will present a lecture titled "How to Create Successful Osprey Update Announcements Every Time." 
     

Osprey Update Staff

Andrea Mestdagh, Public Relations Specialist

(904) 620-2192, ospreyupdate@unf.edu

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