Administrative Announcements
CCEC Dean's Office Relocating December 15

The College of Computing, Engineering and Construction Dean's Office will relocate to Skinner-Jones Hall, Building 4, Room 4201, with limited access to email and no access to telephones, Friday, Dec. 15, through Monday, Dec. 18. Contact Melody Nauta, office manager, with questions or concerns.

Contact:

Melody Nauta

melody.nauta@unf.edu

(904) 620-1350

Center for Instruction and Research Technology Closure December 15

CIRT will close 10 a.m. to noon Friday, Dec. 15, for staff training.

Contact:

Deb Miller

deb.miller@unf.edu

(904) 620-1416

Clery Reportable Crimes

In compliance with the Jeanne Clery Act, the University Police Department is inquiring if the campus community is aware of any of the following Clery reportable crimes, which took place during 2017 that haven't already been reported to the UPD:

  • Criminal offenses such as criminal homicide, murder/non-negligent manslaughter, manslaughter by negligence, robbery, aggravated assault, burglary, motor vehicle theft and arson
  • Sex offenses such as rape, fondling, incest and statutory rape
  • Violence Against Women Act offenses such as incidents of domestic violence, dating violence and stalking
  • Hate crimes such as any of the above offenses and any types of larceny-theft, simple assault, intimidation or destruction/damage/vandalism of property that were motivated by bias, categorized as race, gender, gender identity, religion, sexual orientation, ethnicity, national origin and disability
  • Arrests and referrals for disciplinary action for weapons violations, drug abuse violations and liquor law violations

If you're aware of any of these crimes being committed on campus or while on official travel with students, contact UPD Sgt. Shawn Faulkner.

Contact:

Sgt. Shawn Faulkner

sfaulkne@unf.edu

(904) 620-2364

Human Resources Year-End Reminders

New Hires/Salary Administrative Actions Deadline Date: All budgeted new hires, with the exception of nine-month faculty, and all full-time OPS employees must begin work on or before Monday, Dec. 4, or wait until Tuesday, Jan. 2. Employment offers may be made during this time, however, the first day of employment will be January 2 or later. In order to begin work December 4 and attend the New Employee Orientation, new hires must have a completed background check and required documentation submitted to the Office of Human Resources no later than 2 p.m. Friday, Dec. 1. Salary administrative actions, such as departmental promotions, reclassifications and special pay increases that haven't received final approval to be effective December 4 will be effective January 2. For questions, contact the Office of Human Resources at (904) 620-2903.

 

Payroll Processing Requirement: When hiring, departments must not allow any new employee, including all OPS and student OPS, to begin work until that new employee has processed for payroll in Human Resources. If hiring or rehiring a student, send them to HR to process in before they begin working. There are no exceptions to this procedure. The following original documents are required:

  • Photo identification, such as unexpired driver's license, state ID, school ID, military ID, passport, etc.
  • Social Security card, birth certificate or unexpired passport
  • Voided personal check for direct deposit

 

2018 Benefit Deductions: Benefit deductions for the 2018 plan year will be reflected in the paycheck dated Friday, Dec. 8, with the exception of Flexible Spending and Health Savings Account deductions, which will be reflected in the Friday, Jan. 5, paycheck. Review deductions carefully and notify HR of any discrepancies.

 

Winter Break/Spring Break Holidays: President Delaney has given the campus community additional days off for the winter break and spring break. All support, law enforcement, administrative, nine-and-12-month faculty and executive services employees will receive paid holiday leave for the winter break, beginning Monday, Dec. 25, through Monday, Jan. 1, in addition to the Christmas Day and New Year's Day holidays. Normal campus operations will resume Tuesday, Jan. 2. In addition, the last two days of spring break, Thursday, March 22, and Friday, March 23, will be paid holidays. To be paid for any holiday, an employee must be in a "paid leave status" the day before the holiday. "Paid leave status" means the employee is either at work or using accrued leave time. This year, employees need to be in a paid status Friday, Dec. 22, to be paid for the winter break. 

 

Annual Leave Rollover: Annual leave hours in excess of the year-end maximums will roll into sick leave hours, hour-for-hour, as of Sunday, Dec. 31. Year-end maximums are 240 hours for support employees and 352 hours for A&P employees/12-month faculty.

 

Employee Leave Use: In response to the question if employees who have resigned from the University can stay on payroll until their annual leave time runs out, employees may not be carried on the payroll beyond the last official day on the job. In certain situations related to an employee's disability, the employee may be eligible to remain on payroll until sick leave is exhausted. Note that payouts for accrued leave balances will be made in accordance with HR Policy 4.0120P Hours of Work, Benefits and Leave Requirements; employees will be paid in a lump sum for annual leave, but won't be able to stay on payroll until it runs out. 

 

Employee Exit Checklist: HR as well as Administration and Finance remind supervisors that an exit checklist should be completed before an employee's last day of employment. The completion of page two of the form will ensure employee and department obligations are fulfilled and equipment, P-cards, uniforms, keys, library materials and other items have been returned to the University. The date listed on the term PAF should be the last date that the employee worked.

 

Re-Employment After Retirement: Effective July 1, 2010, Florida statute changed the provisions under which a retiree, which by statutory definition can occur at any age, may be re-employed at an FRS participating employer. Florida Statute, Chapter 121, defines a retiree as:

  • A person who has received any benefits, regardless of age, under the FRS Pension Plan, including DROP or
  • A person who has taken a distribution, regardless of age, including a rollover or withdrawal, from the FRS Investment Plan or
  • A person who has taken a distribution of employer contributions, regardless of age, including a rollover or withdrawal, from the State University System Optional Retirement Program or
  • A person who has taken a distribution of employer contributions, regardless of age, including a rollover or withdrawal, from any other optional retirement plan offered by the State of Florida

A retiree may not be employed in any capacity, including contractual services such as contractor and staffing agency, for six calendar months after their retirement or distribution (withdrawal) date. A retiree may be employed during the seventh through 12th calendar months after their retirement or distribution (withdrawal) date provided the retiree ceases receiving retirement benefits during these months. After 12 months, there are no State of Florida restrictions on re-employment.

 

Minimum Wage Increase: The minimum wage in Florida will increase to $8.25 per hour, $5.23 per hour for tipped employees, effective January 1. An hourly rate increase will be automatically applied to employees currently making minimum wage.

 

Positions of Trust: On July 1, 2014, the University began conducting background checks on all new faculty members as a condition of employment.  Beginning immediately, current faculty members whose assigned duties, including scholarly activity, result in them being designated as occupying a "Position of Trust" are required to complete a Level 2 background check pursuant to Florida law.

 

Faculty positions with the following types of duties have been determined to be a Position of Trust: Faculty working with children/minors or access to vulnerable populations where responsibilities require unsupervised or significant access to vulnerable populations. For purposes of this policy, a minor is a person under the age of 18 who isn't enrolled or accepted for enrollment at the University. Examples of settings with vulnerable populations include childcare centers, summer camps for minors and precollege or enrichment programs. This category also includes employees who aren't directly working in those units but have unsupervised access to the unit when the vulnerable population is present. This category doesn't include faculty or instructional academic staff performing regular teaching, service, and research responsibilities, unless these responsibilities include unsupervised or significant access to vulnerable populations.

 

All faculty members who fit this definition of “Positions of Trust” must self-report this information by sending an email to hr@unf.edu. The email should include the following for each program/activity or event being held involving minors:

  • Faculty member name
  • Name of event
  • Month held
  • Estimated number of minors

Faculty who question if duties constitute a position of trust should contact Greg Catron, employee labor relations director, via email or by calling (904) 620-2981.

 

Concerns and Issues: For Title IX or discrimination concerns, click here or call (904) 620-2507. For employee relations concerns, call HR at (904) 620-2981.

Contact:

Laura McCloskey

l.mccloskey@unf.edu

(904) 620-2903

New Year’s Holiday Pay Schedule

The New Year's holiday, Monday, Jan. 1, is a recognized University holiday. Since most University offices will be closed, the payroll processing schedule for the pay period Saturday, Dec. 16, through Friday, Dec. 29, has been modified. This is necessary to process payroll in a timely manner and meet benefit contribution submission deadlines. The revised schedule is as follows:

  • Tuesday, Dec. 19: PAF deadline for Budget Office no later than noon
  • Wednesday, Dec. 20: PAF deadline for Human Resources is 4 p.m.
  • Friday, Dec. 29: Web and departmental time sheets online submission and approval by 10 a.m.
  • Friday, Jan. 5: Checks will be released in Hicks Hall, Building 53, Payroll Office, Room 2850; payroll direct deposits will be credited to the employee's bank account

It's highly recommended that most employees submit their timesheet for approval, and approvers/proxies approve timesheets on or before Friday, Dec. 22, prior to leaving for the winter break to ensure inclusion in the payroll processing December 29. Direct questions concerning the pay schedule to the Budget Office at (904) 620-2503, the Office of Human Resources at (904) 620-2903 or the Payroll Office at (904) 620-2984, (904) 620-2706, (904) 620-2992 or email banner-payroll@unf.edu.

Contact:

Payroll Office

banner-payroll@unf.edu

(904) 620-2715

Website
Office of Research and Sponsored Programs Relocating

The ORSP will relocate to Skinner-Jones Hall, Building 4, Room 2901, with limited access to email and no access to telephones, Thursday, Dec. 14. The office will be closed Friday, Dec. 15, and Monday, Dec. 18, as well as 11:30 a.m. to 2:15 p.m. Tuesday, Dec. 19, for a holiday luncheon.

Contact:

Rosalyn Gilbert

rgilbert@unf.edu

(904) 620-2455

School of Engineering Relocating December 18

The School of Engineering will relocate to Skinner-Jones Hall, Building 4, Room 3201, with limited access to email and no access to telephones, Monday, Dec. 18, through Tuesday, Dec. 19. For questions or concerns, contact: Jessica Russell, administrative assistant, via email or call (904) 620-2972; or Maria Ribeiro, office manager, via email or call (904) 620-1392. 

Social Security Wage Base Increase

The Social Security Administration announced November 27 that the 2018 Social Security wage base will be $128,400, which is an increase of $1,200 from $127,200 in 2017. As in prior years, there is no limit to the wages subject to the Medicare tax; therefore all covered wages are still subject to the 1.45 percent tax. As in 2017, wages paid in excess of $200,000 in 2018 will be subject to an extra 0.9 percent Medicare tax that will be withheld only from employees' wages. Employers won't pay the extra tax.

 

The FICA tax rate, which is the combined Social Security tax rate of 6.2 percent and the Medicare tax rate of 1.45 percent will be 7.65 percent for 2018 up to the Social Security wage base. The maximum Social Security tax employees and employers will each pay in 2018 is $7,960.80, an increase of $74.40 from $7,886.40 in 2017.

Contact:

Payroll Office

banner-payroll@unf.edu

(904) 620-2715

Social Work Office Relocating December 15

The Social Work Office will relocate to Skinner-Jones Hall, Building 4, Room 2601, with limited access to email and no access to telephones, Friday, Dec. 15, through Monday, Dec. 18. Contact Dana McCoy, program assistant, with questions or concerns.

Contact:

Dana McCoy

dmccoy@unf.edu

(904) 620-2867

Telephone Service Unavailability in Andrew A. Robinson Jr. Buildings 14D/E

Telephone service will be unavailable in Buildings 14D and 14E on Monday, Dec. 18, and Tuesday, Dec. 19. The affected phone lines will be reactivated 8 a.m. Wednesday, Dec. 20. Occupants may want to record a temporary voice mail greeting to notify/redirect callers to another phone number or email address.

Contact:

ITS Help Desk

helpdesk@unf.edu

(904) 620-4357

Transportation and Parking Services Notices
Spring Visitor Validation Code Request Reminder

Due to the Registered Guest Pass system change, physical paper passes are no longer distributed; departments now are given codes allowing guests to enter at a Pay-by-Plate kiosk when parking on campus. To request a Visitor Validation Code, access myWings "Employee Online Forms" and select the "Departmental Parking Requests" tab. Click on "Visitor Parking Validations," then select "spring 2018" from the drop-down menu. For more information, view the Visitor Parking website.

Contact:

Parking and Transportation Services

parking@unf.edu

(904) 620-2815

Academics
2017-18 Faculty Award Nominations

Nominations are now being accepted for the 2017-18 Distinguished Professor, Outstanding Faculty Scholarship, Outstanding Faculty Service Awards and Outstanding Faculty Community Engaged Scholarship Award. The guidelines for each of these awards are on the Faculty Association website under "Faculty Awards." Any person within the University community (students, alumni, faculty, staff and administrators) is welcomed to nominate faculty members for the awards. Nominations may be submitted one of three ways: via online, by email to facassn1@unf.edu or handwritten/typed forms delivered to the Faculty Association Office, Osprey Commons, Building 16, Room 3100. The deadline for nominations is 5 p.m. Tuesday, Jan.16. For more information, contact Faculty Association President Dr. Radha Pyati, professor and Department of Chemistry chair, at (904) 620-1918 or email radha.pyati@unf.edu, or Cindy Chin, Faculty Association executive secretary.

Contact:

Cindy Chin

cchin@unf.edu

(904) 620-2872

Website
Academic Technology Grant Proposals

The Campus Technology Committee and Academic Technology unit of Information Technology Services is seeking proposals from faculty for Academic Technology Grants that support and advance the faculty's technology needs in teaching, research/creative endeavors and service activities. The grant program will provide support of up to $1,000 towards information technology requirements per funded individual project, or up to $2,000 for multiple faculty members working together. Applications for spring funding are due by 5 p.m. Friday, Feb. 2. Visit the website for more information and application details. Direct grant questions via phone or email to Gordon Rakita, Academic Technology director.

Contact:

Gordon Rakita

grakita@unf.edu

(904) 620-1658

Women's History Month Scholarship

The Women's Center is currently accepting applications for the Women's History Month Scholarship. Applications are due by 5 p.m. Friday, Feb. 9. Applicants must meet the following eligibility criteria:

  • Currently enrolled students with at least nine credit hours for undergraduate or at least six credit hours for graduate students
  • Enrolled for two consecutive terms (fall and spring) at the University 
  • Minimum GPA of 2.5 for undergraduate students and 3.0 for graduate students 
  • Experience promoting and/or providing opportunities that create fairness in the way that men and women are treated

For more information, visit the Women's Center website or stop by the office, Founders Hall, Building 2, Room 2100. 

Contact:

Joanna Hillman

joanna.hillman@unf.edu

(904) 620-5515

Search Committee News
Clinical and Applied Movement Sciences

Thursday, December 14, 2017 at 12:00 p.m.

Building 39, J. Brooks Brown Hall, Room 2010

The committee will hold two Skype interviews for the Physical Therapy Program director position, 331130. For more information, contact Ashley Drake, office manager.

Contact:

Ashley Drake

ashley.drake@unf.edu

(904) 620-2248

Department of Sociology, Anthropology and Social Work

The committee will meet to conduct phone interviews with candidates for the assistant professor of sociology position 322810, 10 a.m. to 1 p.m. Friday, Dec. 15, and Monday, Dec. 18, J.J. Daniel Hall, Building 1, Room 1901.

Contact:

Jeff Will

jwill@unf.edu

(904) 620-4408

Athletics and Recreation
Women's Basketball Versus College of Charleston

Friday, December 15, 2017 at 7:00 p.m.

Building 34, Arena

Enjoy $1 admission and $1 popcorn while cheering on the Ospreys as they take on College of Charleston.

Cost: Students, Free with valid Osprey 1Card; General Admission, $1

Contact:

Kaitlin Parsons

k.parsons@unf.edu

(904) 620-5429

Website
Women's Basketball Versus College of Charleston

Friday, December 15, 2017 at 7:00 p.m.

Building 34, Arena

Support the women's basketball team as it hosts the Cougars.

Cost: Students Free with valid Osprey 1Card; Youth under 17, Senior Citizens over 55 and Faculty/Staff/Military $4; General Admission $6; Groups (10 or more) $3 each; Children 2 and under Free

Contact:

Kaitlin Parsons

k.parsons@unf.edu

(904) 620-5429

Website
Arts and Entertainment
Student Artist-in-Residence Exhibition Opening Reception

Thursday, January 11, 2018 from 6:00 p.m. to 8:00 p.m.

MOCA Jacksonville, 333 North Laura St., Jacksonville, 32202

Enjoy the opening reception of "Circumvolve: Narratives and Responses to Life Cycles," an exhibition by UNF student artist-in-residence Rachel Huff Smith. The painting series portrays the personal narrative of her experience of new motherhood coinciding with the death of her mother and grandmother. Personal and emotive, the figures are both realistic and abstract as they reflect the distortion of memory, grief, longing and the remnant of joy.

Cost: Free

Contact:

Nan Kavanaugh

nan.kavanaugh@unf.edu

(904) 620-3224

Website Facebook Event
'Unverified' Opening Reception

Thursday, January 11, 2018 from 6:00 p.m. to 8:00 p.m.

MOCA Jacksonville, UNF Gallery, 333 North Laura St., Jacksonville, 32202

"Unverified" celebrates the works of collaborative artist team Kahn & Selesnick, Robert and Shana ParkeHarrison, Lori Nix, Jojakim Cortis and Adrian Sonderegger, Jennifer B. Thoreson, and Thomas Jackson in a photography exhibition of staged scenes and alternate realities that disrupt the narrative that a photograph is merely an objective record. The exhibit will run Saturday, Jan. 6, through Sunday, March 25. NOLA MOCA will also be open for dinner throughout the evening.

Cost: Free, open to the public

Contact:

Nan Kavanaugh

nan.kavanaugh@unf.edu

(904) 620-3224

Website Facebook Event
Items Available for Property Transfer
Printer Available

A HP Scanjet 5590 for desktop use is available, International Center, Student Union, Building 58E, Room 2300. Contact Julia Mitchell, office manager, to arrange pick up. 

Contact:

Julia Mitchell

julia.mitchell@unf.edu

(904) 620-2657

Everything Else
Blue Year's Celebration Department Tabling

Sunday, January 7, 2018 from 6:00 p.m. to 8:00 p.m.

Building 45, Fine Arts Center, Lazzara Performance Hall, Lobby

Table at Blue Year’s Celebration, where students interact with clubs and departments during First Week, Saturday, Jan. 6, through Saturday, Jan. 13. Tables are limited; email Maria Figuerado, Student Affairs coordinator, to reserve a spot by Monday, Dec.18. Note in the email if you have your own table to use.

Contact:

Maria Figuerado

maria.figuerado@unf.edu

(904) 620-5369

Facebook Event
Free Chinese Language/Tai Chi Courses

The Confucius Institute is offering interactive 12-week, non-credit courses beginning Monday, Jan. 8, continuing through Wednesday, April 18. All three courses are free of charge for University students, faculty and staff. For more information and to register, visit the website

  • Chinese Language I and II: Learn basic Chinese language skills and understand key concepts of Chinese culture through role-playing and storytelling. After each course, there is an option to take a globally-recognized proficiency test for accreditation. Both courses are taught by professors from the School of Chinese Language and Literature, Shaanxi Normal University, China: Language I, Dr. Meixiang Chang, professor of Chinese linguistics; Language II, Dr. Kun Liu, professor of Chinese language and culture.
  • Tai Chi: Dr. Peng Liu, martial arts professor, Xi’an Physical Education University, China, will teach  Zhanzhuang (standing-pole) 24-style and 42-style.

Contact:

Natalia Gallimore

n.gallimore@unf.edu

(904) 620-5436

Martin Luther King Jr. Scholarship Applications Open

The Intercultural Center for Peace is accepting applications for the $1,000 Dr. Martin Luther King, Jr. Scholarship, which is awarded to four undergraduate students who have worked hard academically and participated in campus and/or community service. The recipients will be presented at the 37th annual Dr. Martin Luther King Jr. Scholarship Luncheon on Wednesday, Feb. 7. Applications are due by Friday, Jan. 19. Eligibility information and application materials are available on the Intercultural Center for Peace website or visit Founders Hall, Building 2, Room 2100.

Contact:

Lorna Bautista

lbautist@unf.edu

(904) 620-2475

Martin Luther King Jr. Scholarship Luncheon Tickets Available

Wednesday, February 7, 2018 at 12:00 p.m.

Building 43, Adam W. Herbert University Center, Grand Banquet Hall, Room 1044

Tickets are available for the 37th annual Dr. Martin Luther King Jr. Scholarship Luncheon. Four scholarships will be awarded to undergraduate students in King's name. The guest speaker will be Dr. Eddie S. Glaude Jr., chair of the Department of African American Studies and the William S. Tod Professor of Religion and African American Studies at Princeton University. Tickets are available through the Ticket Box Office, located in English Hall, Building 8, Room 1100, or via the website. Free tickets will be given to the first 72 students at the Ticket Box Office. For questions, contact the Intercultural Center for Peace at (904) 620-2475.

Sponsor: Office of the President, Office of the Vice President for Student and International Affairs, Intercultural Center for Peace

Contact:

Lorna Bautista

lbautist@unf.edu

(904) 620-2475

Official Commencement DVDs

Official fall semester commencement DVDs are available to order. The cost is $24.95 plus tax, shipping and handling. Visit the commencement website and click the "purchase" button to order a copy today.

Contact:

Elaine Poppell

e.poppell@unf.edu

(904) 620-1876

Save the Date: 'YouNF' Week

Student Alliance for Inclusion and Diversity will host "YouNF" Week, formerly SAID Diversity Week, Monday, Jan. 15, through Friday, Jan. 19. These events will celebrate our individual roles in creating an inclusive and diverse campus community.

Contact:

Brandi Winfrey

b.winfrey@unf.edu

(904) 620-2842

Website
Student Wellness Complex Holiday Sale

A holiday sale is taking place at the Student Wellness Complex, Building 61, Member Services desk on the first floor, until Friday, Dec. 22. A 25-percent discount will be offered on select items.

Contact:

Beth Harrell

bharrell@unf.edu

(904) 620-5215

Surplus Property Auction

Friday, December 15, 2017 from 9:00 a.m. to 1:00 p.m.

Building 43, Adam W. Herbert University Center, Room 1003

The Controller's Office, in conjunction with First Coast Auction and Reality Inc., will host a surplus property auction. Anyone interested in bidding may preview items beginning 8 a.m. prior to the auction. To view the auction items online, visit the First Coast Auction website or the Procurement Services website. For more information, email Jim Mousa, property manager.

Contact:

Jim Mousa

j.mousa@unf.edu

(904) 620-2779

Surplus Property Auction

Friday, December 15, 2017 from 9:00 a.m. to 1:00 p.m.

Building 43, Adam W. Herbert University Center, Room 1003

The Controller's Office, in conjunction with First Coast Auction and Reality Inc., will host a surplus property auction. Interested bidders may preview items beginning 8 a.m. prior to the auction. To view the items online, visit the First Coast Auction website or the Procurement Services website. For more information, email Jim Mousa, property manager.

Contact:

Jim Mousa

j.mousa@unf.edu

(904) 620-2779

Susan B. Anthony Nominations Open

The Women's Center is currently accepting nominations for the Susan B. Anthony Award, which honors an individual who has an outstanding record of leadership, service and contributions that promote women’s growth at the University. Current and former students, faculty and staff are eligible; self-nominations are accepted. Nominations due 5 p.m. Friday, Jan. 26. For more information, visit the Women's Center website or stop by the office, Founders Hall, Building 2, Room 2100. 

Contact:

Joanna Hillman

joanna.hillman@unf.edu

(904) 620-5515